“A few days ago, while using Outlook, I received a warning indicating that my mailbox was nearing its storage limit. Initially, I dismissed the warning a couple of times, but today, when I attempted to open Outlook, I encountered severe issues. It informed me that there was insufficient memory to operate the program, and I was unable to expand folders while sending or receiving emails. I've tried deleting some emails to free up space, but the problem persists. I'm seeking assistance in resolving this issue, as well as any recommendations on how to prevent it from occurring again in the future.”
The user is currently experiencing storage issues in their Microsoft Outlook application. This problem arises when the memory allocated to Microsoft Office becomes full due to a large volume of emails and various other data items. The straightforward solution for addressing this issue is to remove unnecessary data from the application.
However, it's worth noting that simply deleting a few emails may not yield significant results, as the problem might persist due to the sheer number of emails stored in the mailbox. To effectively free up space and resolve the issue, it's advisable to delete a substantial number of emails, particularly those that are consuming a significant amount of storage.
You have two distinct strategies to address the issue of freeing up space and resuming Outlook functionality. The first approach involves partially cleaning up some space to enable you to start using Outlook again. Within this approach, you can also implement methods to ensure that space is regularly cleared, preventing a recurrence of the issue.
The second approach entails clearing all the memory and space currently occupied by your Outlook profile. In this scenario, your most recent emails will remain accessible, but any emails that were moved to a PST file for backup, recovery, or archiving purposes will be deleted. If you opt for a full cleanup, you won't be able to view those emails. Thus, it's essential to consider which approach aligns better with your specific needs and preferences.
Step 1- Open Outlook.
Step 2- Click on the File option on the top left corner.
Step 3- Now click on the Tools option besides the Mailbox Settings.
Step 4- Now, from the drop-down box, select Mailbox Cleanup.
Step 5- When you open the Mailbox Cleanup window, you'll find several methods available to clear space from your mailbox. Let's guide you through each of these options and how to use them effectively.
Occasionally, circumstances call for a different approach, and simply deleting a handful of emails won't suffice. One such scenario arises when you're transitioning to a new email account and need to erase all the data from the old one. Let's learn how to completely clear the program's memory:
First, locate the profile from which you want to remove data. For this, follow the below-mentioned steps:
To open Mail setup Window, follow below-mentioned steps:
After getting to the Mail Setup window, follow the steps mentioned below:
After you've removed all the profiles from the Mail setup, proceed to the next step: open the minimized window from the initial step and delete all the PST files located there as well.
By following all these four steps successfully, you will achieve the desired results.
It's possible that in the process of removing all that data from your system, you accidentally deleted some important files, causing you some stress. Don't worry; mistakes happen, and there's always a more straightforward way to rectify them. If you've permanently deleted some of your emails from your system, all you need to do is install the Kernel for Outlook PST Repair tool on your system. Yes, it's that simple. Just have the software on your system, run it, and recover all your lost data in just a few easy steps.
Still skeptical? Why not give it a try with the free version of the tool and experience it for yourself! Visit the tool's webpage and download the trial version to recover and save a limited number of emails. Here's a screenshot of the tool's interface to give you a preview.
In this blog, we've outlined the straightforward steps to clear either the full or partial memory from Outlook. Following this comprehensive discussion, we've also provided guidance on recovering accidentally deleted emails and items using the Kernel for Outlook PST tool.
Repair PST files and save to PST, MBOX, Office 365 & Exchange.