Office 365 Backup Tool to Backup Multiple Office 365 Mailboxes to Outlook PST & Restore

Why isOffice 365 Backup essential for you?

Security of the data is the most crucial aspect of any business. Although Microsoft ensures the protection of the Office 365 data with advanced features and retention features, it's beneficial to take extra measures and use Kernel Office 365 Backup & Restore due to various reasons.

Reduce Office 365 Mailbox Size The backup of Office 365 mailbox helps users to reduce their mailbox size by deleting unnecessary emails. Also, it has the advantage that emails are available offline for accessing in Outlook. Your business communication can benefit from it.

Disaster Recovery Plan Disasters can happen to Microsoft owned servers too; if you do not have proper disaster recovery plans, then you will lose the data forever. In such cases, backups can be a great asset.

Meeting Regulatory Compliances Because of regulatory policies/compliances and legal requirements, you may have to keep data on-premises rather than on the cloud. So, mailbox backups ensure that you have data for legal requirements.

Limitations of Office 365 Retention Policies The retention policies for the Office 365 has many limitations. That’s why a backup is essential for you.

Salient Features

For a prior knowledge about what functions users are going to get, here we have described the exclusive features of the tool.

Backup Multiple Office 365 Mailboxes to PST An Office 365 user can take backup of his Exchange Online mailbox to PST using this tool (without any administrative privileges). Meanwhile, Office 365 administrators can backup multiple mailboxes associated with his Office 365 account to Outlook PST.

Archive & Shared mailboxes, Groups, Public Folders Office 365 Backup tool can be used to take backup of archive mailboxes, shared mailboxes, user groups & public folder data. PST files can be imported to archive mailboxes, shared mailboxes, user groups & public folder too. This tool can backup even If your email address is different from the mailbox login ID (UPN).

Restore PSTs to Office 365 The tool can import single/multiple PST files back to Office 365 (Exchange Online) and Exchange Server (on-premises & hosted). Thus, restoring the backed-up PST files is easy with this tool.

Exports On-Premises/Hosted Exchange Mailboxes Office 365 Backup & Restore tool helps you backup Exchange Server mailboxes too. It supports on-premises/hosted Exchange deployments and all Exchange versions including Exchange 2016/2019.

Supports Incremental Backup/Import If you have already backed up mailboxes (or imported PST to mailboxes) and want to perform it again after some data addition, you need not backup (or import) the already backed up (or imported) data. An option is provided to skip the already migrated data. It reduces the migration time.

CSV to Add Multiple Mailboxes Use a CSV file to add multiple Office 365 and Exchange Server mailboxes/archive mailboxes. It saves the time and effort and accelerates the Office 365 backup/restore process. You can also search any mailbox by its name after all the mailboxes get displayed in the tool.

Running Multiple Instances The tool can run multiple backup and import jobs simultaneously. This feature makes it easy to initiate more migration tasks even while the first migration is under execution.

Data Filtering Options Various filters integrated into the tool filters the mailbox content by folder, date, item type, etc. You can also avoid Empty folders and Deleted Item folder during backup and restore. Thus, filters help in selection of Office 365 mailbox backup.

Perform Without Outlook The software works even if Outlook is not installed in your system. Also, the tool has a simple user-interface that ensures simple and hassle-free Office 365 Backup and Restore.

Export/Import Report in CSV Office 365 Backup & Restore tool displays the reports of backup or the PST import tasks after its completion. This report can be saved in CSV format for future use.

Backup Data to Different Formats The multitasker tool backs up Office 365 or Exchange Server mailboxes data to multiple file formats. The file formats supported by this advanced tool for backup are – PST, MSG, MHT, HTML, PDF, DOC, DOCX, EML, etc.

Restore to Folders with the Same Name as of PST The tool lets users to save the PST files to Office 365 or Exchange mailboxes as separate folders with the same name as of the source PST file.

Save Mailbox Hierarchy to a Separate Folder This advanced tool allows users to save the source mailbox hierarchy to a separate folder specified by the user. Also the original mailbox hierarchy is well maintained throughout the process.

Extensive Support The tool supports any version of Microsoft Outlook or Exchange Server for backup/restore. It shows compatibility with all sort of Microsoft 365 plans and subscriptions as well. Also, PST files of all Outlook versions are supported.

FAQs
How It works?

How can I backup and restore Office 365 mailbox?

Follow given steps that will backup and restore Office 365 mailboxes to PST file and vice-versa using this one tool:

Run Kernel Office 365 Backup and Restore software.
Select Backup and add the Office 365 account after login.
Select first option of Migrate above mentioned mailbox only.
Select type of migration - mailbox, archive mailbox, or public folder.
Apply data filters before saving in PST and click I’m OK, Start Migration.

Similarly, with the help of Office administrator account credentials, users can backup and restore bulk Office 365 mailboxes to PST files and vice-versa.

Does the tool create a single PST file for all the mailboxes after backup?

No, the tool creates a separate PST file for each mailbox. It reduces the complexity of the backup process and also the size of PST file.

What will the tool do with empty folders?

The tool includes a special Exclude empty folder option in Filter Selection page. Users can use this option to exclude empty folders while backing up or restoring.

Where is the backup data stored while using the Kernel Office 365 Backup & Restore tool?

At the user-defined location. While performing the Backup operation, the tool lets the user select a location for saving the PST file.

Define how to backup Office 365 group emails to Outlook?

Add Office 365 account global admin details and Office 365 group ID as source. The content in it will be listed instantly and you can migrate selective data to PST file.

Is there a free version available for this tool?

Yes. The tool can efficiently work even without a license. But the free version can backup only 10 items per folder from the Office 365 mailbox to PST.

I had taken a backup of Exchange Server mailbox with size of 5GB. Later the size of mailbox grew to 8GB. Will I need to take backup of whole 8 GB again?

No. You do not need to take backup of 8 GB again, but you can choose to skip already migrated items while filtering the Mailbox.

What happens to the emails after backup or import?

The integrity of emails remains same and there is no change in text, attachments etc. Even the status of emails (Read/Unread) is preserved.

Is Outlook installation required to import my PSTs data to on-premises Exchange?

Not required. Your PST files that are locally stored on your system would be enough.

My colleague wants to import deleted items from PST to Office 365. Does this tool provide such a facility?

If you want to migrate the deleted items folder as well, just confirm that Exclude Deleted items checkbox is unmarked or cleared in the Filter Selection dialogue box. This will migrate PST file data along with deleted items.

Can I run multiple instances of this tool?

Yes, of course. It supports running multiple instances of the tool for backup and restore operations.

How is demo version helpful for me? Is it free?

Using the free demo version of the tool, you can gain experience with the features of the tool. Additionally you can back up 10 items per folder of your added Microsoft 365 mailbox.

HOW TO Backup Office 365 Mailboxes?

Kernel Office 365 Backup & Restore is a smartly designed software that offers a smooth experience to users for the backup & restoration of Office 365 mailboxes. The GUI of the tool is designed in such a way that even beginners can easily backup & restore their data with it. Check out the below screens to know better:

01
AddAdd the Office 365/Exchange Server Account for Backup.
02
SelectSelect among Mailbox, Archive Mailbox, and Public Folder.
03
SaveFilter and save the items.

Software Specification

Download Free 100% SECURE

System Requirements

ProcessorIntel® Pentium Processor compatible (x86, x64) or equivalent

MemoryMinimum 64 MB RAM (128 MB recommended)

Hard Disk 50 MB for Software installation

Supported Versions

Outlook PST File Office 365/ 2019/ 2016/ 2013/ 2010/ 2007/ 2003/ 2002/ 2000/ 98 and 97

Windows OS PlatformsWindows 10/8.1/8/7/Vista/XP/2000/98/NT and 95 and Windows Server 2016/2012/2008 R2/2008/2003 R2/2003

Supported Plans Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials