Office 365 Backup & Restore Pro – How To Use

Download Kernel Office 365 Backup & Restore Pro and follow the steps described to save Exchange mailboxes and OneDrive backup securely to your PC. Apart from backup, the tool helps to restore PST to Office 365 to ensure business continuity.

Office 365 Backup Pro Process

Launch the tool and click on Office 365 Backup and Restore Pro radio button. Now, follow the step-by-step instructions to learn how to backup your Exchange mailboxes and OneDrive files and folders data:

Office 365 Mailboxes Backup

Step 1: Click on the Let’s Connect tile under the Backup module.

Office 365 Backup Pro

Step 2: Tap on the Microsoft 365 (Mailboxes + OneDrive module to begin backup.

Tap on the Microsoft 365 module

Step 3: Enter a Project Name followed by a Job Name and click Next.

Enter Project Name

Note: Click Yes on the pop-up to confirm creating it and proceed.

Step 4: Enter the Office 365 Connection Details: Tenant ID, Client ID, and Client Secret. Click Next.

Enter the Office 365 Connection Details

Note: Click on Download Sample to get a sample file to mention user credentials in a CSV file. Later, you can click on Import O365 Users to list all the Office 365 mailbox users for backup.

Step 5: Select Office 365 Mailbox Backup from the Office 365 Components to save data from: Office 365 Mailbox Backup and Office 365 OneDrive Backup. Click OK.

Select Office 365 Mailbox Backup from O365 Components

Step 6: Select from the Directories: Mailbox Users and click Next.

Select from the Directories Mailbox Users

Note: Use the Search box on the top to find any particular user by entering the username.

Step 7: Expand the selected mailboxes clicking on the plus sign to see all the mailbox folders and files. Select the users and click Next.

Expand the selected mailboxes

Step 8: Select the required data filters from Date Filters, Item Filters, Exclude Empty, Folders, Exclude Deleted Folders, and other options.

Select the required data filters

Step 9: Select the Destination Type and click on Browse button to provide the destination path from the local storage.

Select the Destination Type

Step 10: Provide the path from your PC to save the backup files.

Provide file saving path

Step 11: After providing the destination, select the Output Formats, and select to Split Output PST File After, if there’s a large resultant mailbox.

select the Output Formats

Step 12: Select to Schedule the backup process at your convenience or Execute Immediate. Click Next.

Select to Schedule the backup process

Step 13: The Office 365 mailbox backup job will start running with Running state, showing you real-time progress on the screen.

Office 365 mailbox backup job started

Step 14: Once the process is complete, the State of Backup Job will turn to Ready.

Office 365 backup completed

Go to Backup Report to find complete insights on the backup jobs completed. Click on Save to CSV and download the report to your local or network attached drive.

OneDrive Backup

Step 1: Click on the Let’s Connect tile under the Backup module.

Launch Office 365 Backup Pro tool

Step 2: Tap on the Microsoft 365 (Mailboxes + OneDrive) module to begin backup.

Click on the Microsoft 365 module

Step 3: Enter a Project Name followed by a Job Name and click Next.

Enter a Project Name

Note: Click Yes on the pop-up to confirm creating it and proceed.

Step 4: Enter the Office 365 Connection Details: Tenant ID, Client ID, and Client Secret. Click Next.

Enter Office 365 Connection Details

Note: Click on Download Sample to get a sample file to mention user credentials in a CSV file. Later, you can click on Import O365 Users to list all the Office 365 mailbox users for backup.

Step 5: Select OneDrive backup from the Office 365 Components to proceed back up from: Office 365 Mailbox Backup and Office 365 OneDrive Backup. Click OK.

Select OneDrive backup

Step 6: Select the required OneDrive user accounts from the list and click Next.

Select the required OneDrive user accounts

Step 7: Expand the selected users to see the hierarchy of OneDrive files and folders in the account. Click Next.

select OneDrive files and folders

Step 8: Select from the available data filters to backup selective files and folders: Date Filters, File Filters, Version Filters, and other data saving options. Click Next to proceed.

Select from the available data filters

Step 9: Select a Destination Type and then provide the file saving location to save the OneDrive files and folders and click OK.

provide the file saving location

Step 10: After selecting the destination path, click Next.

select the destination path

Step 11: Select whether you want to run backup job immediately (Execute Immediate) or Schedule to run backup jobs for later at your convenience.

run backup job

Step 12: This will start the backup job showing the real-time state of the backup process as Running.

backup started

Step 13: Once the backup process is complete, the state will turn from Running to Ready.

backup process completed

Step 14: After the completion, go to the Backup Report to view the details of the completed OneDrive backup and click Save Report to CSV to download the report locally.

Office 365 Backup Report

Step-by-Step Process to Restore Office 365 Data (Pro)

Outlook PST Files

Launch the tool, select Office 365 Backup and Restore Pro, and then click on Let’s Connect tile under Restore.

Launch the tool

Step 1: From the home screen, go to source, and click on Outlook PST Files.

click on Outlook PST Files

Step 2: Select PST to Office 365 under Select Migration Type, and then provide a Project Name and Job Name. Click Next.

Select PST to Office 365 and enter job name

Step 3: Go to the source pane and click on Add button to add PST file to restore.

add PST file to restore

Step 4: Select the desired PST file from your local storage and click Open.

Select PST Files

Step 5: Now, go to the destination pane, and click Add to connect the destination pane.

click Add to connect the destination pane

Step 6: Enter the Tenant ID, Client ID, and Client Secret Value and click Connect to connect the destination. Click List all Mailbox(es), Get User Mailbox, and click Add.

connect the destination

Step 7: Select the Destination Mailbox(es) dropdown to select the desired destination to map with the source PST file. Click Next.

map destination with the source PST file

Step 8: Select from the Destination Type and click Next to proceed.

Select from the Destination Type and click Next

Step 9: Review the PST folder selection from the mailbox and apply the required filters from Date Filter, Item Type Filter, Folder Filter, etc.

apply the required filters

Step 10: Choose whether you want to Execute Immediate or Schedule for later.

Execute Immediate or Schedule for later

Step 11: The process to restore PST to Office 365 has begun. Track the progress from the summary page where the state is Running currently.

restore PST to Office 365 process started

Step 12: Once the restoration of the tenant is done, the process state will turn to Ready.

restoration process completed

You can download the process report by clicking on Migration report and then Save Report to CSV file and use it for future processes.

Outlook Mailbox Files

Launch the tool, select Office 365 Backup and Restore Pro, and then click on Let's Connect tile under Restore.

Launch the Office 365 Backup and Restore Pro tool

Step 1: From the home screen, go to source, and click on Outlook Mailbox Files.

click on Outlook Mailbox Files

Step 2: Select OST to Office 365 under Select Migration Type, and then provide a Project Name and Job Name. Click Next.

Select OST to Office 365 and enter job name

Step 3: From the source pane, click on Add button to add OST file to restore.

add OST file to restore

Step 4: Select the desired OST file and then click Open.

Select OST Files

Step 5: Now, in the destination pane, click Add to connect the destination pane.

click Add to connect destination pane

Step 6: Enter the Tenant ID, Client ID, and Client Secret Value and click Connect. Click List all Mailbox(es), Get User Mailbox, and then Add.

Enter Office 365 Credentials

Step 7: Use the Destination Mailbox(es) dropdown to select the desired destination to map with the source OST file. Click Next.

map source to destination

Step 8: Select from the Destination Type and click Next to proceed.

Select Destination Type

Step 9: Review the OST folder selection from the mailbox and apply filters from Date Filter, Item Type Filter, Folder Filter, and other saving options.

apply filters

Step 10: Choose when you want to execute the restore jobs: Execute Immediate or Schedule for later.

Choose when you want to execute the restore jobs

Step 11: The process to restore OST to Office 365 has begun. The state of the process is set to Running currently.

process to restore OST to Office 365 started

Step 12: Once the restoration of the tenant is done, the process state will turn to Ready.

Outlook mailbox files restoration process completed

You can download the process report by clicking on Migration report and then Save Report to CSV file and use it for future processes.

Office 365 Backup and Restore

Kernel Office 365 Backup and Restore tool supports backup of emails, attachments, contacts, etc., from Exchange mailboxes to your local storage. Simply follow the step-by-step guide to back up Exchange mailboxes or to restore data to Office 365.

Step-by-step Office 365 Backup process

With the Office 365 backup and restore software, you can backup Office 365 mailboxes and Exchange mailbox data to PST format. It is useful for both end users and administrators to backup their single as well as multiple mailboxes in PST format.

Step 1: Launch the Kernel Office 365 Backup software and select the Office 365 Backup and Restore radio button and click on Let’s Connect tile under Backup section.

Run Kernel Office 365 Backup Tool

Step 2: Click the Add button to add a source Exchange Server/Office 365 mailbox to backup data from the account.

Add mailbox for backup

Step 3: Select Use Modern Authentication while login (by using user client id and secret) and tap on OK.

Use Modern Authentication

Step 4: In the Office 365/Exchange Login page, enter the required credentials, such as Tenant ID, Client ID, and Client Secret Value.

Provide the source credentials

Backup a single Office 365/Exchange mailbox to PST

You can backup a single Office 365/Exchange mailbox to PST. Follow the below steps to backup the single mailbox:

Step 5: Choose Single Mailbox/ Office 365 Group, enter Mailbox/ Office 365 Group Email ID, and click Add.

Choose Single Office 365 Mailbox

Step 6: Once the mailbox is added, click Set Filter and Migrate to proceed.

Verify Mailboxes and then Set Filter and Migrate

Step 7: Use From Source dropdown to select mailbox component from Mailbox, Archive Mailbox, and Public Folder to backup. After that, click on Migrate.

select Mailbox from Source

Step 8: The software will Enumerate folders from the added Office 365 user account and then show the entire folder hierarchy in proper order.

Enumerating folders

Step 9: In the Filter Selection window, choose the filtering options as required:

  • Review and search Mailbox Folders to Migrate: Select the folders to migrate.
  • Date Filter: Provide a date range to filter items.
  • Item Type Filter: Select Email, Journal, Task, Contacts, and Contacts/Appointment accordingly.
  • Exclude Deleted folder: Select to skip deleted items folder from migration.
  • Exclude empty folders: Exclude empty folders from the migration.
  • Select if you want to save all data hierarchy into a separate folder: Provide a folder name (to save the data inside a folder.)
  • Set operation timeout for larger emails while uploading/downloading: Select an upper time limit for backup (the backup will be rejected if it exceeds the limit).
  • Skip Previously Migrated Items (Incremental): Check the box to exclude the already migrated data and migrate only the additional data.
  • Request minimum items from the Server: The software will request server to retrieve files from the mailbox.

Finally click I am OK, Start Migration.

choose the filtering options as required

Step 10: In Save As wizard, select PST format and tick Split Outlook PST File After to create multiple PST files accordingly and click OK.

Select Output as PST then tick Split Outlook PST File

Step 11: Browse and select a specific folder to save PST files. Also, you can click Make New Folder and click OK.

Create or Browse folder to save PST files

Step 12: The software will start and show you the live migration process.

Migration process will start

Step 13: After the process completion, click OK on Process completed. Please save the report to CSV.

Process completed and save the report to CSV

Step 14: Download detailed migration report by clicking Save report to CSV.

Download, Save report to CSV

Step 15: Select a preferred location, enter the file name, and click on Save.

Select a preferred location to save CSV file

Step 16: Click on OK to end the process.

Click on OK to end the process

Step 17: Finally, access your migrated files at saving location.

Access your migrated files from saving location

Backup Multiple Office 365/Exchange Mailboxes to PST

To backup multiple Office 365/Exchange mailboxes, you need to have an Office 365 account with administrative privileges.

Step 5: Select List all Mailbox using above credentials and Get User Mailbox(es) and select mailboxes you want to backup. Click Add to load all the mailboxes related to the connected account.

Select List all Mailbox using above credentials

Step 6: In the next window, verify that you’ve selected correct mailboxes and then click on Set Filter and Migrate.

Verify all the selected mailboxes

Step 7: Select the desired source options from Mailbox, Archive Mailbox, or Public Folder using the dropdown to backup data and click Migrate.

Select the source options

Step 8: In the Filter Selection window, choose the filtering options as required:

  • Review and search Mailbox Folders to Migrate: Select the folders to migrate.
  • Date Filter: Provide a date range to filter items.
  • Item Type Filter: Select Email, Journal, Task, Contacts, and Contacts/Appointment accordingly.
  • Exclude Deleted folder: Select to skip deleted items folder from migration.
  • Exclude empty folders: Exclude empty folders from the migration.
  • Select if you want to save all data hierarchy into a separate folder: Provide a folder name (to save the data inside a folder.)
  • Set operation timeout for larger emails while uploading/downloading: Select an upper time limit for backup (the backup will be rejected if it exceeds the limit).
  • Skip Previously Migrated Items (Incremental): Check the box to exclude the already migrated data and migrate only the additional data.
  • Request minimum items from the Server: The software will request server to retrieve files from the mailbox.

Finally click I am OK, Start Migration.

Apply filters, then click I am OK, Start Migration button

Step 9: Select the PST file as the desired output type, and mark Split Output PST File After checkbox to divide large PST file into multiple smaller PST files, and click OK.

Save to PST and Split Output PST File

Step 10: Provide a saving destination to save the output PST file and click OK.

Provide destination to save PST file

Step 11: The software will begin the backup process providing you with the real-time progress of the Office 365 backup process on the dashboard.

Now Backup process starts

Step 12: Once the process is completed, software will pop up Process completed. Please save the report to CSV and click OK.

Backup Process completed. Save the report to CSV

Step 13: To download a detailed migration report, click on Save report to CSV.

Download a detailed migration report

Step-by-Step Process to Restore Office 365 Data

Kernel Office 365 Backup and restore tool helps you to import PST files to Office 365, and Exchange (both on-premises & hosted). The tool allows you to import PST files to single/multiple Exchange or Office 365 mailboxes simultaneously.

Step 1: Launch the software, select Office 365 Backup and Restore radio button, and click on Let’s Connect from Restore section.

Launch Office 365 Backup and Restore tool

Step 2: Click on Add option in the Add Source section.

Add option in the Add Source section

Step 3: Browse the local storage and select from the available PST files, then click Open.

Browse and select the PST files

Step 4: In Add Destination section, click on Add to connect the Office 365/Exchange mailbox.

Add Destination

Step 5: Select Use Modern Authentication while login (by using user client id and secret) and click OK to proceed.

choose Modern Authentication

Step 6: In Office 365/Exchange Login wizard, enter the Tenant ID, Client ID, and Client Secret Value.

Enter Office 365/Exchange login details

Importing PST files to a single Office 365/Exchange mailbox

Import PST or OST files of Office 365/Exchange account with this method.

Step 7: Tick Single Mailbox/Office 365 Group, enter Mailbox/Office 365 Group Email ID, and click Add.

fetching mailboxes

Step 8: Verify the PST file and destination mailbox. Click on Set Filters and Migrate.

Verify the file from Source and Destination

Step 9: In Migration Type Selection, select Mailbox, Archive Mailbox, and Public Folder according to your need, then proceed to Migrate.

Note: The Archive Mailbox option will appear if archiving has been enabled for the mailbox. The Public Folder option will appear if the mailbox has the right to access the public folder.
Select mailbox type

Step 10: The software will start Enumerating folders, now select the filtering options as required:

  • Review PST Folders to Migrate: Select the folders to migrate.
  • Date Filter: Provide a date range to filter items.
  • Item Type Filter: Select Email, Journal, Task, Contacts, and Calendar/Appointment accordingly.
  • Exclude Deleted folder: Select to skip deleted items folder from the migration.
  • Exclude empty folders: Exclude empty folders from the migration.
  • Select if you want to save all data hierarchy into a separate folder: Provide a folder name (to save the data with hierarchy inside a mailbox folder)
  • Set Operation Timeout for larger emails while uploading/downloading: Select an upper time limit for migration (the migration will be rejected if it exceeds this time limit).
  • Skip Previously Migrated Items (Incremental): Check the box to exclude the already imported data.
  • Select if migrating to Office 365 Group: Select the checkbox if you are moving PST to the Office 365 group.

Finally click I am OK, Start Migration.

Apply filters and click I am OK, Start Migration button

Step 11: The software will show the live migration status in the toolbar.

Displayed live migration status

Step 12: Once the process is completed, the tool will pop up Process completed. Please save the report to CSV and click OK.

Save report to CSV

Step 13: Click on Save report to CSV to generate a migration report in CSV format.

Download detailed migration report

Importing PST files to Multiple Office 365/Exchange Mailboxes

Import single or multiple PST files into multiple Office 365 mailboxes using an Office 365/Exchange account with Global administrator credentials.

Step 7: Click on List all Mailboxes using above credentials and select Get User Mailbox(es) and the software will start fetching all the mailboxes.

fetching all the mailboxes associated with account

Step 8: Select your Destination Account and click Set Filter and Migrate.

Select your Destination Account

Step 9: In Migration Type Selection page, select Mailbox, Archive Mailbox, and Public Folder according to your need. Click on Migrate.

Select Mailbox type

Step 10: After the folder enumeration, in the Filter Selection section, select the filtering options as required:

  • Review PST Folders to Migrate.
  • Date Filter to select a date range.
  • Item Type Filter to select from Email, Journal, Task, Contacts, and Calendar/Appointment.
  • Exclude Deleted folder.
  • Exclude Empty folders.
  • Select if you want to save all data hierarchy into a separate folder.
  • Set Operation Timeout for larger emails while uploading/downloading.
  • Skip Previously Migrated Items (Incremental).
  • Select if migrating to Office 365 Group.

Finally click I am OK, Start Migration.

Apply filters and Review PST Folders to Migrate

Step 11: The software will show the live migration process.

Check migration process in Status section

Step 12: Once the restore process is completed, the software will show Process completed. Please save the report to CSV. Click OK.

Process completed

Step 13: To download a detailed migration report, click Save report to CSV.

Click on Save report to CSV.

Importing PST files to Multiple Office 365/Exchange Mailboxes using CSV files.

Step 1: Launch the software, select Office 365 Backup and Restore radio button, and click on Let’s Connect from Restore section.

Click on Restore button

Step 2: Click on Download Sample CSV to select the desired file.

Download Sample CSV File button

Step 3: Map all the users in the sample CSV file to import the file.

Step 4: Browse and select the destination path of the pre-mapped CSV file to restore.

Browse and select the destination path

Step 5: Once the PST file is added, go to step 7 of Importing PST files to a multiple Office 365/Exchange mailbox and follow the process.

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