Skip duplicate items while backing up/restoring Office 365 data

To safeguard Office 365 content and ensure uninterrupted accessibility, even in scenarios involving server downtime, internet unavailability, or misplaced login credentials, it is highly advisable to maintain regular backups of Office 365 data. Manual backups may inadvertently include duplicate items, making it imperative to opt for a professional solution like Kernel Office 365 Backup and Restore. This exceptional tool offers a seamless way to prevent duplication during migration through its Incremental Migration feature. Its advanced capabilities encompass automated backup of Office 365 and on-premises/hosted Exchange Server items in various formats, as well as effortless restoration of Outlook PST files to Office 365 or on-premises/hosted Exchange Server. Further insight into the software's features and functions will be explored in the upcoming section.

Know How to Skip Duplicate Items in Office 365 While backing

Kernel Office 365 Backup & Restore's Incremental Migration feature enables you to effortlessly bypass duplicate items during the migration process. In the following section, we'll guide you through the steps to effectively utilize the Incremental Migration option for skipping duplicate items.

Download the software and install it on your system.

  1. Launch the software on your system.
  2. On the Welcome Screen, click the Backup option to initiate the Backup Office 365 process on your system. Office 365 Backup and Restore
  3. Click the Add option to add the Office 365 account for the backup. add the Office 365 account
  4. On the Office 365/Exchange Login page, enter the cloud account login credentials like user name and password. Select the Single Mailbox option to add the administrator mailbox for backup. If you want to assign the permission rights to the user mailboxes, select the related checkbox, and finally, click the Add option. Office 365/Exchange Login
  5. The Office 365 account is successfully added. Users can add more accounts by clicking on the plus icon. Here, click the Set Filter and Migrate option to proceed with a single Office 365 account. Set Filter and Migrate
  6. Select the Migration Type folder from Microsoft 365 mailbox, public folder, and archive mailbox option and click Migrate. Migration Type
  7. All the content within the added Office 365 account mailbox will get listed on the Filter Selection page. Here, you have the choice to select folders for backup, add a date range filter, item type filter, exclude deleted or empty folders, and set operation time out. Also, we have the main option to skip previously migrated items to perform an incremental backup process; select this option. This option helps to prevent or skip any duplicate item migration in the backup process.

    After all filters and options selections, click I am OK, Start Migration. Start Migration

  8. On the next page, select the output file format such as PST and click OK. select the output file
  9. Now, select the destination folder on the system drive or create a new folder via the Make New Folder option to create a new folder with any name on the specified system drive. Then click OK. select the destination
  10. The selected Office 365/ Microsoft 365 backup without any duplicate items will start and display the live progress. display the live progress
  11. On the completion of the backup process of Office 365, a confirmation message will appear. Click Ok and save the backup report to CSV file format at the desired system drive with the given option. completed backup process

Note: The Filter Selection page options, including the Skip Previously Migrated Items (Incremental) are similar while restoring PST files to Office 365 with the Restore feature of the application.

As a result, you can exclude previously migrated items from the current backup process. This feature proves exceptionally valuable for accounts demanding consistent and punctual backups, as it effectively minimizes the size of the resulting PST file, rendering it more compact and agile.

Leave a reply