Office 365 Groups are the central point of collaboration in Microsoft 365. All the conversations, files, shared inbox, calendar events, and much more within a group are stored in one place. However, there are several situations, such as disaster recovery, storage optimization, compliance and legal holds, etc., in which you might want to backup or export Office 365 Groups to PST.
What Data Can You Export From Office 365 Groups to PST?
You can export shared mailbox and messaging data from Office 365 Groups to an Outlook PST (Personal Storage Table) file, such as:
- All messages stored inside the group's shared inbox.
- Entire email history and group discussion threads.
- Files attached to group emails or conversation posts directly.
- The original structure of folders within the group mailbox.
- All the group meetings, schedules, and appointments stored in the group’s calendar.
How to Export Office 365 Groups to PST File?
Microsoft provides an eDiscovery utility in the Microsoft Purview compliance portal to export Office 365 Groups to PST. But it has several technical and operational limitations, such as PST file size limitations, item count restrictions, export throttling, browser restrictions, and more. All these limitations make manual methods unreliable. So, using an advanced tool is best choice in this case. Kernel Office 365 Backup Software simplifies the entire operation of exporting Office 365 Groups data into an Outlook PST file.
Benefits You Get with Kernel
It is an efficient tool to export Office 365 mailboxes to PST. It provides some great benefits to users, which include:
- Back up Office 365 mailboxes to PST without installing Outlook.
- Export Office 365 Groups to PST or import PST files to Office 365 Groups.
- Export Office 365 Archive mailboxes, User mailboxes, Shared mailboxes & Public folders to PST.
- Advanced filters to extract specific data.
- Skip empty/deleted folders and duplicate items from export or import.
- Save the export/import report to the CSV file.
- Works with on-premises/hosted Exchange & Exchange Online.
Steps to Export Office 365 Groups to PST
To get a better understanding, let’s have a look at the working process of this tool. Follow the steps below to export Office 365 Groups to Outlook PST.
- Download and install the software on your system.
- After launching the tool, click the Backup option to export Office 365 Groups to PST.
Note: To export multiple mailboxes, use an Office 365 account with administrative privileges.
- In the following window, click Add to add the source Office 365 account.
- Select any of the login modes from the tool console and hit OK.
- In the Office 365/Exchange Login window, enter the details such as Tenant ID, Client ID, and Client Secret Value, then tap on Get Group(s). All the groups in your Office 365 will be listed; select the required groups and click Add.
Note: You can also select the option Single Mailbox/Office 365 Groups.
- The Group ID will be displayed in the software; click Set Filter and Migrate.
- Select the Mailbox data from the Office 365 Group, then click Migrate.
- Apply necessary filters according to your needs (like Date Filter, Item Type Filter, Exclude Deleted/Empty folders, and Incremental migration), then hit I am OK, Start Migration.
- The Save As pop-up will appear on the screen. Select the PST option and tap OK.
- Select a destination location to save the PST file and click on OK.
- The software will export Office 365 Groups to PST. Click OK to end the process.
- If you want to save the report to a CSV file, click Save report to CSV.
Wrapping Up
Office 365 Groups contain rich data, and it is necessary to retain them in an organized manner. Kernel Office 365 Backup and Restore software is an advanced tool that helps to export Office 365 Groups to PST. This software has been developed with a user-friendly interface, so that non-technical users can also use it.
Frequently Asked Questions
Can I export Office 365 Groups to PST using Microsoft’s native method?
Ans. Microsoft does not provide a direct option to export Office 365 to PST. You need to use eDiscovery, which is complicated and time-consuming.
Can I export multiple Office 365 Groups to PST at once?
Ans. Yes. Kernel Office 365 Backup and Restore allows you to select and export multiple Office 365 Groups to PST in a single process.
