Moving data into a safer repository that is useful as a backup or a separate mailbox is the process of archiving. Along with the primary mailbox (Inbox), which may be used to store emails independently from one another, this repository is also accessible.
This mailbox is known as an Archive Mailbox in Office 365. (also known as In-Place Archive). It is an extra mailbox for keeping emails distinct from those in the Inbox. Any user can access the archive mailboxes after they have been enabled in order to save their inbox emails there.
An archive mailbox has the advantage of giving you a central spot to store emails that are no longer needed and immediate access to them. Additionally, the user may keep their Inbox (main inbox) organized and accessible in this manner.
However, many organizations still want to save their Exchange Online data on the local machine. There are several reasons behind Office 365 Backup, some of which include:
- To secure data from online hacking
- To maintain a local copy of their cloud data
- To conserve storage space of Exchange Online
- To access data on local systems or in MS Outlook
But, moving archive mailboxes to PST and saving it on the local machine is not easy because there are no direct manual methods for it. For example, if you plan to configure Office 365 account in MS Outlook, and then export the Archive mailboxes to PST, then it will consume a lot of time.
Also, there is a possibility that you might only find Archive folder in MS Outlook and not Archive mailboxes. Thus, this methods is not hundred percent reliable.
So, what is the best technique to export archive mailboxes to PST?
We believe using an automated Office 365 Backup and Restore solution to export Office 365 Archive mailboxes to PST.
Kernel Office 365 Backup & Restore is a powerful tool that can be used to backup Exchange online mailboxes, public folders, and archive mailboxes. Also, it allows users to import PST file to Office 365 and Exchange mailboxes. The advanced filters of this tool empower users to migrate selected mailboxes and data based on time, date, and item type. Besides, the working process of the tool is pretty smooth and straightforward.
Now, let us check the process to export archive mailboxes to PST with Office 365 Restore and Backup tool:
- Download the software and install on your system.
- After launching the tool, a window will appear on the screen with two options: Backup & Restore. Select the Backup option.
- A new window will appear on the screen. Click the “Add” button to add the Office 365 account.
- Now, enter the credentials for the account and click the “Add” button.
- Once the Office 365 account is added to the tool, click Set Filter and Migrate
- Now, select “Archive mailbox” from the drop-down menu and click “Migrate.”
- Use the advanced filters of the tool to export specific data of the Office 365 mailbox, and then click “I am OK, Start Migration.”
- Select PST option from the Save As pop-up window that will appear on your screen.
- Select the saving location and click “OK.”
- Once it is done, you’ll receive a notification on the window displaying:
This way you can quickly export archive mailboxes to PST.
Conclusion
Sometimes it becomes necessary to backup archive mailbox of Office 365 to PST to make the data accessible offline. But, with no direct manual methods available to achieve this, you have to use third-party software. In this blog, we discussed how the automated software can be used as an effective utility to export Office 365 Archive mailboxes to PST quickly without any hassle.
A simple tool to Backup Exchange/Office 365 mailboxes to PST & Restore them