An email signature after your email text represents the identity of the sender. It tells the reader about your professional email, contact number, logo, website, etc. You can say it is a business card which you are attaching with your email message. Many times, it appears like an original business card and shows all the information about your business. If you are using an email manager like Outlook configured with Office 365, then also you can add an Email signature to your emails.
However, there are different countries which have made it mandatory to use the email signature in a specific manner, and the business owner has to abide by these instructions. Here are some examples-
You can create a new email signature in Office 365 Admin portal by following the steps -
Now, whenever you send a message to another person, then there will be an email signature at the bottom of the message.
There are some limitations for email signatures in Office 365, and the user should be aware of this limitation before going to apply to their messages.
An email signature is a useful feature which not only increases the understandability of the reader of your business, but also makes it more appealing. When you want to take a backup of your Office 365 mailbox, then you need to make sure that the email signature remains fixed with the message even in the backup time and it gets to its original format during restoration. So, when you are going to take backup of Office 365, use such software which protects the whole schema of mailbox message and maintains the email signature.
There is a unique tool called Kernel Office 365 Backup & Restore which accesses the Office 365 mailbox and saves it at a safe PST file. It specifically protects the arrangement of mailbox message and does not change the message at all. It also keeps the status of the message means the unread message remain an unread message even after backup or restoration. The user can later restore the PST file to Office 365 again.