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Microsoft 365 is a platform that helps businesses and individuals meet their emailing and collaboration requirements. Microsoft 365 users can access their mailboxes in Outlook by configuring the Outlook app with their Microsoft 365 account. This helps them access emails easily and respond to them quickly. It also allows them to categorize and manage emails more effectively and also to access them offline.
Outlook 2016 and above versions allow adding a Microsoft 365 account using the Autodiscover feature for direct account addition through installed CNAME records and domain hosting firm configurations. In other Outlook versions that support Microsoft 365 configuration, users can manually configure a Microsoft 365 account by adding server settings and Microsoft Exchange Server proxy settings.
Below we have explained the procedure to configure a Microsoft 365 account in Outlook 2016 application.
Here, we’ll guide you through the process of manually configuring Outlook with a Microsoft 365 account. But, before starting the process, make sure that you have the Outlook app installed on your system.
Now, open Outlook on your system. The Outlook app will take a few seconds to set up your Microsoft 365 account on it, and then you can check all your Microsoft 365 emails via Outlook.
If your Outlook is already configured with Microsoft 365 account, and you want to add another Microsoft 365 or any other POP/IMAP account to it, then follow the below steps:
It will take a few seconds to set up the IMAP account (for example, Gmail) with Outlook. Once it is done, go to your Outlook, and you’ll find the Gmail mailbox in Outlook.
Sometimes when your email account needs better security while accessing other applications, it does not accept Outlook passwords. In that case, you need to create an application password different from the regular login password of your email account. Using this application password, you can configure your email account in the Outlook application. For example, you can create an application password for a Gmail account by visiting My account under Google apps and then navigating to Sign-in & security>Signing to Google>Password and sign-in method.
You can configure Outlook with a Microsoft 365 account manually. When you set up Microsoft 365 account on your Outlook, you’ll get all the emails on your desktop. But, if you want to avoid any risks of data loss, back up your Microsoft 365 data, which can be done using Office 365 backup & Restore tool.