Steps to Manually Configure a Microsoft 365 Account in Outlook

Himanshu Goyal
Himanshu Goyal | Updated On - 08 Mar 2021 |

Read time 6 min

Microsoft 365 is a platform that helps businesses and individuals meet their emailing and collaboration requirements. Microsoft 365 users can access their mailboxes in Outlook by configuring Outlook app with their Microsoft 365 account. This helps them access emails easily and respond to them quickly.

Outlook 2016 and above versions allow adding a Microsoft 365 account using the Autodiscover feature for direct account addition through installed CNAME records and domain hosting firm configurations. In other Outlook versions that support Microsoft 365 configuration, users can configure a Microsoft 365 account manually via adding server settings and Microsoft Exchange Server proxy settings, etc.

Below we have explained the procedure to configure a fresh Microsoft 365 account in Outlook 2016 application and a second Microsoft 365 account in Outlook progressively.

How to configure Microsoft 365 account in Outlook?

Here, we’ll guide you through the process of manually configuring Outlook with Microsoft 365 account. But, before starting the process, make sure that you have Outlook app installed on your system.

  1. The first thing you need to do is go to “Control Panel” and select “Mail.”
    Go to Control Panel and select Mail
  2. A new window will appear on the screen, click “Add” to add a profile
     click Add to add a profile
  3. Now, in the opened window, select “Manual setup” and click “Next.”
    select Manual setup
  4. In the next step, select “Microsoft 365” and enter the details for your Microsoft 365 account and click “Next.”
    select Office 365 and enter the details
  5. The process will take a few seconds to verify the Microsoft 365 account. Once it is verified, the Autodiscover.xml login window will appear on the screen. Enter the Microsoft 365 account credentials and click “Next.”
    Autodiscover.xml login Window appear on the screen
  6. When you’re done logging in with your Microsoft 365 account, a notification window will appear on the screen displaying:
    Successfully Configure Outlook to Office-365 done

Now, open Outlook on your system. The Outlook app will take a few seconds to set up your Microsoft 365 account on it, and then you can check all your Microsoft 365 emails via Outlook.

However, if your Outlook is already configured with Microsoft 365 account, and you want to add another Microsoft 365 or any other POP/IMAP account to it, then follow the below steps:

  1. Open Outlook and go to the “File” tab and select “Account Settings.”
    select Account Settings
  2. A new wizard will appear on the screen. Click “New.”
    Add or remove your account
  3. In the next step, select “Manual setup” and click “Next.”
    Manual setup for account
  4. From the opened wizard, select “POP or IMAP” and click “Next.”
    choose account type POP/IMAP
  5. Fill the required fields and go to “More Settings” to add the server details manually and click “Next.”
    More Settings to add server details

It will take a few seconds to set up the IMAP account (for example, Gmail) with Outlook. Once it is done, go to your Outlook, and you’ll find the Gmail mailbox in Outlook.

Why sometimes Outlook does not accept the password of your email account?

It generally happens when your email account needs better security while accessing in other applications. In that case, you need to create an application password different from your regular login password of your email account. Using this application password, you can configure your email account in the Outlook application. For example, for Gmail account, you can create application password by visiting My account under Google apps, and then navigating to Sign-in & security>Signing to Google>Password and sign-in method.


You can configure Outlook with a Microsoft 365 account manually. When you set up Microsoft 365 account on your Outlook, you’ll get all the emails on your desktop. But, if you want to avoid any risks of data loss, backup your Microsoft 365 data, and this can be done using Office 365 backup & Restore tool.

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