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It is safe to say that a neatly arranged mailbox sets the tone for the rest of the day. However, its maintenance is a game changer since all the emails need to be placed on a priority basis. But as your inbox starts to fill up, it can become difficult to find important messages at the right time. As a result of a clustered inbox, you can miss an essential timeline, leading to confusion and loss. One efficient manner to declutter your Inbox is to archive all the old messages. Office 365 mailbox includes an Archive folder that you can use to store older email messages which are no longer in use. As you archive mails in Office 365, it gets transferred to this folder. To be on the safer side, you still have access to all the messages, and they do not count in your storage quota.
Try Office 365 Email Archiving tool to archive emails in Office 365 and Outlook in a few simple steps.
Mail archiving is the process of moving old or unused email messages from the primary Inbox to a separate storage location, usually a different folder. You can also easily retrieve any of the archived emails. This can help organizations to free up space in their mailbox while preserving all the important emails.
Besides making the right email available at the right time, Office 365 email archiving has many advantages. Many users are unaware of the various benefits that email archiving has to offer-
First, check for the Archive page in the Exchange admin center for all the sufficient permissions to enable archiving. Before starting the procedure, Exchange administrators can assign the Mail Recipients role to the account (by default, this is given to Organization Management and Recipient Management role). Once this permission is given, the Archive page will appear in the Exchange admin center, and then you can follow these steps-
It will take a few seconds to create the “Archive mailbox.” Once it is created, the user will be able to see the archive mailbox.
You can also enable the archive mailbox using Microsoft PowerShell. However, that method might get complex for all novice users. That’s why the Compliance Center method is always recommended.
If the archive mailbox is enabled, Outlook or Outlook on the Web users can archive mails in Office 365 by following these steps:
If you have configured an Office 365 account in Outlook, you can use the archive feature of Outlook to archive old emails. However, please remember that emails are archived locally in the Archive folder of Outlook.
Note: You can also perform this action by selecting emails and clicking “Archive” in the ‘Delete’ group (of the ribbon). You can also use the “backspace” button on the keyboard to directly archive the selected emails.
The archiving process in Outlook 2013 and 2010 is similar. To archive emails in Outlook 2010 and 2013, follow these steps:
When the user wants to archive mails in Office 365 only when they want, they can use the turn off AutoArchive feature.
If you need a direct, convenient, and more flexible solution to archive emails in Office 365, then you should consider a professional tool like Kernel Office 365 Email Archiving. It is a smartly designed tool that readily supports archiving selected or all Office 365 data to a secure file format. It is well capable of archiving data from Office 365 mailboxes, groups, public folders, shared mailboxes, and archive mailboxes and saving it into any of these formats- PST, EML, DOC, DOCX, HTML, HMT, PDF, and MSG. With the availability of certain intelligent filters, you can perform archiving of selective data too. To understand the actual working of the tool, users can download and install the free version of the tool from its official website.
To archive Office 365 emails, follow the steps below:
With this utility, you can archive emails in Office 365 with minimal time, complete flexibility, and various options for output formats.
As your business grows, the volume of emails you send and receive increases rapidly. This can become a roadblock in maintaining a clean Inbox. That is when archiving your email mailboxes comes into the picture. Luckily, multiple ways to archive your emails in Office 365 have been outlined in detail above. In addition, a secure and easy professional approach is also discussed above to get the archiving job done quickly.
A- If you choose to delete a message, it will be sent to your trash folder, where it can be recovered or permanently erased. However, if you opt to archive mails, it will be moved to the Archive folder (or All Mail on Gmail/Google Apps) by default. This means that the message will still be accessible, but it will no longer clutter your inbox.
A- Office 365 users can take advantage of the archiving feature in Microsoft Purview to store up to 100 GB of additional email data once an archive mailbox is enabled. This comes in handy for those who receive a lot of emails or need to store large attachments. And if that’s not enough, auto-expanding archiving provides users with up to 1.5 TB of additional storage in archive mailboxes.
A- The benefits of archiving in Office 365 includes: