Office 365 shared mailbox is one of the best features of the platform, which is generally used to hold the data commonly shared by many users. With a shared mailbox, multiple users can access and manage the data from a single mailbox. Moreover, it can also be used to send/receive emails from a single mail address by all the users added to the shared mailbox.
But there often comes certain situations like inadvertent data deletions, data loss risks, and other requirements where users need to backup Office 365 data including shared mailboxes.
While talking about shared mailbox backup, it is not that simple, especially for new users, as they don’t have enough knowledge of using the Admin Center. So, here is a brief process of how you can export shared mailboxes to PST via manual approach using the in-built eDiscovery utility. Perform export by following the given Steps.
To export shared mailbox to PST is a simple process that can be achieved by following these eight easy-to-follow steps:
For Office 365 export shared mailbox to PST using Exchange Management Shell (EMS), you have to follow a series of technical steps. Once you are logged in, you can use the New-MailboxExportRequest command to initiate the mailbox exporting process.
This command allows you to specify various parameters such as the -Mailbox flag to select the mailbox you want to export, the -FilePath flag to set the path to the PST file you wish to create, & the optional -IncludeFolders flag to select specific folders within the mailbox to export.
Most importantly, remember to grant the necessary permissions to the user account used to run the New-MailboxExportRequest command. This will ensure that the mailbox is properly exported to the designated path.
By utilizing EMS & its vast command set, you can easily export shared mailboxes to PST with speed & efficiency & save you valuable time & resources.
Seeing the above Steps, you might have got an idea about how complicated and tricky the manual process is. Also, it is not recommended for naïve users who are not well-versed with Office 365 functionalities.
Thus, to avoid such a lengthy and unreliable method to transfer Office 365 shared mailboxes to Outlook PST file, you can try our robust software Kernel Office 365 Backup & Restore software.
It is a great utility that not only exports Office 365 mailboxes to PST file, but also helps in restoring the PST file back to the Office 365 environment. Download and install the software on your system. Let us see how it works.
That’s how you can easily export Office 365 mailboxes to PST.
Office 365 Export shared mailbox to PST as a backup is essential, as it contains valuable information related to employees and clients. But, the manual process is not that easy to follow up. So, we discussed how you can export Shared mailboxes to PST file. With the Kernel tool, you surely find it more convenient than the manual way of export.
Q - Can you restore a shared mailbox Office 365?
A - Restoring a shared mailbox in Office 365 can be done with ease, as long as the mailbox was deleted by deleting the corresponding user account. All you have to do is restore the user account in the Microsoft 365 admin center, & the mailbox should be restored alongside it.
Q - Can emails be sent from a shared mailbox?
A - Yes. Once the shared mailbox is added to Outlook & integrated with Office 365, you're able to easily send emails from the shared mailbox account.
Q - What is the limit of a shared mailbox?
A - The limit for a shared mailbox without a license is 50 GB. While this might seem like a large amount of space, busy teams can easily fill it up in no time. To boost the limit to 100 GB, you'll need an Exchange Online Plan 2 license.
A simple tool to Backup Exchange/Office 365 mailboxes to PST & Restore them