With the help of keywords, you can search for the desired item or email in a PST file. And the Indexing feature of Windows plays a vital role in getting you the desired search results. Outlook users can search PST files using the indexing options. This allows for a more efficient and faster search than if the PST file was not indexed. The indexing process creates a copy of the PST file which is used to quickly search through when looking for specific items. The process is quick and easy to set up.
But what if there are indexing issues?
It happens many times that you don’t get expected search results in Outlook – the search result is incomplete, or you don’t see the items that meet the specified criteria. In that case, you need to rebuild the search catalog. Also, you need to check if Outlook is included in the Indexing options.
In this blog post, we will walk you through the steps to configure Outlook to index your PST files.
Using Indexing Options For Outlook
To enable (or disable) the Indexing for your Outlook, follow the below-mentioned steps:
- In Microsoft Outlook, click on the File menu at the top and click on the Options button in the left panel of the screen.
- Now navigate to the Search tab. There click on Indexing Options under the Sources category.
- In the new window, click on the Modify option.
- In this step, you need to check the checkmark beside the MS Outlook option. Click on OK to proceed.
You have successfully enabled indexing for your Outlook profile. So, your Outlook search will be accurate from here on. Also, there are many free tools that can help you find the required items from your Outlook PST files. To make things easier, efficient, and quicker, take a look at the Kernel Outlook PST Viewer tool.
Kernel Outlook PST Viewer
Try Kernel Outlook PST Viewer is a third-party tool which is totally automated and with it, one can search for the desired items in a PST without MS Outlook on your system. It is totally free and costs you not even a single penny, not now, not in the future too. Let us know how it works:
You can view all the folders present in the PST file like Inbox, Outbox, Deleted Items, Sent Items, Drafts, etc. with their respective emails and other attributes. This software supports Unicode character recovery, so you can view PST files in any language. You can also search through all the emails in the PST file via this Outlook PST Viewer software. Moreover, the software supports all versions of MS Outlook.
- Once the tool is open, click on the Browse button to select the PST file.
- Now locate the desired PST file, select it, and click Open.
- Click on Next button to proceed.
- Once the scanning process is over, all the content will appear on the screen. You just need to click on the folders and items individually, and the content will appear for preview.
- Importantly, the tool has a Find feature. Click on this button, select the required folder(s) from the folder tree given on the left-hand side. Fill the criteria like From, To, Subject, Date, and click on Find Now. All the items matching your entries will appear.
Conclusion
In this post, we’ve shown you how to search PST files with the Indexing Options in Outlook. If you ever have a need to find a specific email or file and you don’t know where it is, using these steps can help save the day. However, if you do find yourself in this situation often or if your PST files are too large to search manually, we recommend using an Outlook PST viewer like Kernel Outlook PST Viewer. This software makes finding emails and other data quick and easy, so you can get back to business as usual. So, get your tool today for free and get all your problems sorted out now.
