When crafting a fresh email within Outlook, it's important to note that you have more than just the "To:" field at your disposal for adding email addresses; there are two additional fields, namely "Cc:" and "Bcc:", which can also be employed to include recipients.
The concept of "Bcc" frequently generates discussions within the context of MS Outlook, often causing confusion among users who also need to distinguish it from "Cc." This blog post aims to shed light on the distinctions between "Cc" and "Bcc" and provide guidance on adding Bcc recipients.
Highlights
The optimal manual method for converting OST to PST involves utilizing Microsoft Outlook. To perform this conversion, you can leverage Outlook's Import/Export wizard. It's important to note that this method is only viable when an Exchange Server is accessible. Here are the steps involved:
While Cc stands for "carbon copy," Bcc stands for "blind carbon copy." Bcc enables you to send emails to designated recipients without disclosing their email addresses to other recipients. The key distinction between Bcc and Cc lies in their visibility: Bcc recipients remain hidden from all recipients, while Cc recipients are visible to others; only the sender can see the Bcc recipients' addresses.
Nonetheless, when the recipient in the Bcc field replies to the email while maintaining all recipients' anonymity, only those individuals will become aware of the response. The Bcc field also provides the capability to send newsletters or messages to undisclosed recipients.
One of the most frequently asked questions from Outlook users pertains to adding a Bcc in an Outlook email. Fortunately, we have the answer for you right here.
Adding a Bcc recipient in Outlook is a straightforward process. However, before you proceed, make sure that the Bcc address line is visible in your MS Outlook. Once it's visible, follow the steps below:
- Launch Microsoft Outlook and select "New Email" from the top-left corner.
- In the menu of the "New Email window," select the "Options tab."
- After clicking the "Bcc option," you will notice that the Bcc field appears below the Cc section.
Now, you have the option to include the Bcc recipient discreetly, ensuring that no one else becomes aware of your decision to send this email as a Bcc.
Outlook doesn't display the Bcc field by default, which is a result of the configured rules. However, you have two options to automatically Bcc all outgoing emails: you can either utilize an Outlook template when composing emails (as opposed to creating them from scratch), or you can employ Outlook add-ins that handle the Bcc action automatically.
- Using Outlook Template
An Outlook template refers to a pre-filled email draft that is stored within one of your Outlook folders or on your desktop. To create such a template, you can follow the steps outlined below:
- Compose a fresh email and ensure the Bcc field is populated.
- Please store this email either in your Outlook folder or on your desktop.
- Once you've saved this template, you can utilize it for each new email, allowing you to conveniently include Bcc recipients.
- Using Outlook Add-ins
Three Outlook add-ins are available for automating the Bcc action, and the market offers a wide variety of additional add-ins.
By employing any of the aforementioned techniques, you can effortlessly include a Bcc recipient in your Outlook emails automatically.
However, if you want to resolve other Outlook queries like how to resolve PST Corruption, split large PST files, or merge multiple Outlook PST files, then have a look at our blog section.
Conclusion
The "Bcc" field plays a crucial role when sending emails beyond your organization. In this context, we have provided comprehensive guidance on how to incorporate Bcc in your Outlook emails, whether through manual or automated means.
