How to stop junk emails in Outlook?

Email serves as the conventional medium for professional correspondence, with individuals in the corporate sphere relying on it for both internal and external communication. For the majority of users, sifting through their daily influx of received emails is a routine task. However, matters take a turn for the worse when the number of junk or spam emails begins to rise.

Junk or spam email messages not only inconvenience individuals but also occupy valuable storage space. Moreover, they pose a potential threat as they may contain malicious links or viruses, which can propagate or compromise data when opened.

In this article, we will guide you through the process of mitigating junk or spam emails in Outlook by harnessing the built-in features available in Microsoft Outlook 2019 and 2016.

Block the Sender

You have the option to block emails from individual senders using a native feature within Outlook. You can add as many email sender names as you desire to the block list. While this method involves manually adding sender names to the block list, it proves to be a time-saving solution.

Follow the below-given steps, to block a sender in Microsoft Outlook 2019, 2016:

1. Open Outlook 2016.
2. Select the junk or spam email sent by the sender by clicking on it.
3. Switch to Home tab.
4. Click on the Junk option and select Block Sender.
5. Click Ok

Email remains the prevailing medium for professional communication, with individuals in the corporate world relying on it for both internal and external correspondence. For the majority of users, managing their daily influx of received emails is a routine task, but the situation takes a turn for the worse when the number of junk or spam emails begins to rise.

Junk or spam email messages are not just an annoyance; they also occupy valuable storage space. Furthermore, they pose the risk of containing malicious links or viruses that are primed to propagate or steal data when opened.

In this article, we will demonstrate how to effectively combat junk or spam emails in Outlook using the built-in features found in Microsoft Outlook 2019 and 2016.

You have the option to utilize a built-in feature in Outlook to block emails from individual senders, and you can add as many email sender names as you wish. While this approach involves manually adding sender names to the block list, it proves to be a time-saving solution.

Follow the below-given steps, to block a sender in Microsoft Outlook 2019, 2016:

1. Open Outlook 2016.
2. Select the junk or spam email sent by the sender by clicking on it.
3. Switch to Home tab.
4. Click on the Junk option and select Block Sender.
5. Click Ok

To include additional junk or spam email senders in the block list, simply follow the same procedure, allowing you to add as many spam senders as needed.

An alternative method for preventing junk emails in Outlook is to implement filters that will automatically sort and filter out spam or junk emails, preventing them from appearing in your inbox. Compared to the manual process of adding individual junk or spam email senders to a block list, this method is considerably faster and only necessitates the initial setup.

To automatically filter junk or spam emails in Outlook 2019, 2016, go through the below steps:

1. Open Outlook 2016
2. Switch to Home tab and click on Junk option and select Junk E-mail Options.
3. Once the Junk E-mail Options wizard appears, as below. You can set the level of Automatic Filter by selecting from the options given below,
   For this guide, we have selected Low: Move the most obvious junk email to the Junk Email folder option. Make sure, you select the two below options:
4. It's important to note that this option not only moves obvious junk emails but also emails that might appear to be junk or spam, potentially leading to the inadvertent filtering of important emails. To avoid missing any crucial messages, it's essential to follow the remaining steps in the process.
5. Now, switch to Safe Senders tab in Junk E-mail Options wizard.
6. Click Add.
7. Add email addresses of the sender you consider safe and click Ok
8. Lastly, ensure that you tick on the checkboxes before the following options:
   • Also trust email from my Contacts
   • Automatically add people email to the Safe Senders List
9. Now, click Apply > Ok

The method outlined above enables you to automate the filtering of junk or spam emails from various senders while safeguarding legitimate emails from trusted sources or your organization.

Receiving a high volume of daily emails, including junk or spam, can lead to an increase in the overall size of your Outlook mailbox. This can result in various consequences such as slow Outlook loading, extended wait times for mailbox item searches, prolonged mailbox synchronization, and more. However, you can address this issue by using PST split software. When your PST data files become too large, Kernel PST Split is there to provide a solution.

Kernel PST Split is an intelligent software tool that allows users to divide large-sized Outlook PST data files into two parts. When the software initiates the splitting process, there's no need to be concerned about the presence or accuracy of Outlook mailbox items. All the data remains intact and accessible after the split, just as it was before. Moreover, even if the PST file is password-protected, you can still execute the split process with confidence, as the software preserves data integrity and structure without causing any harm.

While junk or spam emails pose a significant challenge for Outlook users, they are not the only issues that individuals encounter on a daily basis. Microsoft Outlook can present unexpected problems or errors that can disrupt its functionality. There are numerous errors and problems associated with Outlook data files, and it's often challenging to pinpoint the exact reasons behind their occurrence, as they can result from a variety of factors.

Among the extensive catalog of Outlook errors and issues, file corruption or damage ranks at the forefront, and it can lead to the loss of access to critical mailbox data.

Kernel for Outlook PST Repair software is specifically designed to empower Outlook users to address PST file corruption or damage. In addition to its capability to repair compromised and problematic PST data files, the software offers comprehensive control over Outlook mailbox recovery. This means you can selectively choose what to save and what to exclude during the recovery process.

With the software, you can fix various issues such as, why I cannot open PST file, how to recover deleted emails, how to recover removed attachments, etc.

Wrap

By following the methods outlined in this article, you can effectively eliminate junk or spam emails, allowing you to concentrate on more important matters. Additionally, you can explore our separate article that discusses the top 10 Outlook errors and ways to fix them.

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