Email is the standard mode for professional communication. People in corporate world use emails to communicate both internally and externally. For most users, going through all received emails is a daily chore, but things get worse when Junk or Spam email count starts increasing.
Junk or Spam email messages not only bother the person but also consume storage space, and it’s also possible that they may contain malicious links or virus, ready to spread or steal data when opened.
In this write-up, we’ll show you how to stop junk or spam emails in Outlook, using some built-in features in Microsoft Outlook 2019 and 2016.
Block the Sender
You can block emails from individual senders using a built-in Outlook feature and add as many email sender names as you like. Though adding sender name to the block list is manual in this approach, it’ll save you time.
Follow the below-given steps, to block a sender in Microsoft Outlook 2019, 2016:
- Open Outlook 2016.
- Select the junk or spam email sent by the sender by clicking on it.
- Switch to Home tab.
- Click on the Junk option and select Block Sender.
- Click Ok
Email is the standard mode for professional communication. People in corporate world use emails to communicate both internally and externally. For most users, going through all received emails is a daily chore, but things get worse when Junk or Spam email count starts increasing.
Junk or Spam email messages not only bother the person but also consume storage space, and it’s also possible that they may contain malicious links or virus, ready to spread or steal data when opened.
In this write-up, we’ll show you how to stop junk or spam emails in Outlook, using some built-in features in Microsoft Outlook 2019 and 2016.
You can block emails from individual senders using a built-in Outlook feature and add as many email sender names as you like. Though adding sender name to the block list is manual in this approach, it’ll save you time.
Follow the below-given steps, to block a sender in Microsoft Outlook 2019, 2016:
- Open Outlook 2016.
- Select the junk or spam email sent by the sender by clicking on it.
- Switch to Home tab.
- Click on the Junk option and select Block Sender.
- Click Ok
To add more junk/spam email senders to the block list, repeat the same process, and add as many spam senders as you like.
Another method to stop junk emails in Outlook is by applying filters that will automatically filter the spam or junk emails and won’t show in the inbox. In comparison with manually adding a junk or spam email sender’s name to the list, this method is quite faster and only requires the initial setup.
To automatically filter junk or spam emails in Outlook 2019, 2016, go through the below steps:
- Open Outlook 2016
- Switch to Home tab and click on Junk option and select Junk E-mail Options.
- Once the Junk E-mail Options wizard appears, as below. You can set the level of Automatic Filter by selecting from the options given below,
For this guide, we have selected Low: Move the most obvious junk email to the Junk Email folder option. Make sure, you select the two below options:
- This option moves not only the Junk emails but those emails as well that appears to be Junk or spam, and this might stop an important email from appearing in the inbox. Thus, to ensure that you miss no important emails, follow the rest of the process.
- Now, switch to Safe Senders tab in Junk E-mail Options wizard.
- Click Add.
- Add email addresses of the sender you consider safe and click Ok
- Lastly, ensure that you tick on the checkboxes before the following options:
- Also trust email from my Contacts
- Automatically add people email to the Safe Senders List
- Now, click Apply > Ok
With the method given above, you can automate filtering the junk or spam email from different senders without discarding legit emails from people you trust or from your organization.
On receiving a ton of emails daily including the junk or spam email, the overall Outlook mailbox size would start increasing and this will have some consequences like slow Outlook loading, longer wait time for mailbox item search, longer mailbox synchronization, and more. But you can get rid of such problem with a PST split software. If the PST data files turn fatty, Kernel PST Split is at the rescue.
Kernel PST Split is a smart software that enables any user to break the large sized Outlook PST data file into two. And while the software starts the split process, you don’t need to worry about presence or accuracy of Outlook mailbox items - all the data after the split is complete and will remain available as before. Additionally, even if the PST file is password protected, you can still execute the split process, the software put no harm to the data integrity and structure.
Junk or Spam emails are not the only issue which Outlook users face every day. Microsoft Outlook can surprise you any moment with an issue/error and stop working. There are many errors and problems associated with Outlook data files, and it’s hard to state why all these issues appear, due to indefinite reasons behind.
From the long list of Outlook errors and issues, file corruption or damage stands at the top, and you might lose access to your important mailbox data.
Kernel for Outlook PST Repair software is built to enable Outlook users to fix the PS file corruption or damage. Along with boasting the power to fix unhealthy & bad PST data files, the software also comes with features that offer full control over Outlook mailbox recovery. Thus, you can choose what to save and what not.
With the software, you can fix various issues such as, why I cannot open PST file, how to recover deleted emails, how to recover removed attachments, etc.
Wrap
With the methods given in this write-up, you can easily get rid of junk or spam emails and aim your focus on what’s important. Also, read our another write-up on top 10 Outlook errors and ways to fix them.
