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Move Sent Emails to a Specific Folder Automatically

Generally, the sent emails in Outlook are automatically stored to the Sent Items folder. But, as the number of sent emails keeps increasing, the Sent Items folder becomes a mess. So, it becomes difficult for users to locate the desired messages. Also, some users prefer to keep sent emails at a specific location to track and access them easily.

To avoid such scenarios, it is advisable to move sent items to a specific folder. As most users don’t understand the working process of Outlook completely, it becomes challenging for them to move sent items to a specific folder.

Methods to Move Sent Emails to Specific Folder

There are two manual methods available within the Outlook that allow you to move sent emails to a specific folder. Here we have described both the methods in detail.

Method 1: Creating a New Rule in MS Outlook

The process of moving sent items to a specific folder can be achieved by creating a new rule in MS Outlook. Follow the below steps to know the process in detail.

  1. Open MS Outlook on your system; you’ll find the same folder structure as shown below if you’re using Outlook 2016.
  2. Click the default Sent Items folder and select Manage Rules & Alerts from the Rules drop-down on the Home tab.
  3. Note: In Outlook 2007, click Tools to see Rules and Alerts button.

  4. The Rules and Alerts wizard will appear on the screen; click the New Rule button under the Email Rules tab.
  5. In the opened wizard, click Apply rule on messages I send in the Start from a blank rule section, and then click Next.
  6. Note: In Outlook 2007, click Check message after sending.

  7. In the next step, you’ll have to perform the following steps:
    • Check the through the specific account checkbox
    • Click the word specified in the Edit the rule description section
    • Select the email account to which you want to apply this rule from the Account drop-down list, and then click OK
    • After performing these steps click Next

  8. A new Rules wizard will appear on the screen. Here you’ll have to perform the following steps:
    • Check the checkbox move a copy to the specified folder
    • Click the word specified in the Edit the rule description section
    • Select a specific folder in your account or create a new folder in the opened dialog box, and then click OK
    • After specifying the folder, click Next

  9. Click Next in the new wizard without making any changes to the settings.
  10. Now, the last Rule wizard will appear on the screen. Here, provide a name to the new rule created and check the checkbox Run this rule now on messages already in “Sent,” and then click Finish.
  11. Note: Selecting Run this rule now on messages already in Sent will automatically move all the sent emails of your specific account to the specified folder.

After clicking Finish, you’ll get back to the Rules and Alerts dialog box. To finish the settings completely, click OK.

Disable the Save Copies of Messages

Even after creating a new rule, a copy of sent emails will be saved in the Sent Items folder. So, you’ll have to disable the Save Copies of messages in the Sent Items folder. Follow the below steps to disable this function:

  1. Go to the File tab and click Options.
  2. Select the Mail tab and uncheck Save copies of messages in the Sent Items folder, and then click OK.
  3. After disabling Save Copies of Messages, the copy of sent items will not be saved in the Sent Items folder.

Method 2: Selecting Specified Folder while Sending Emails

If you want to save sent email when you’re sending a new message, then you don’t have to create a rule for moving sent emails. It can be done from the New Email window by following the below steps:

  1. Open MS Outlook and click New Email to open the New Message window.
  2. In the New Message wizard, select the Options tab and click Save Sent Items To option.
  3. From the drop-down menu, select Other Folders.
  4. In the new wizard, you can select the folder to save the Sent Item or create a new folder to save the sent emails.
  5. After selecting the specific folder click OK, and the sent email will be saved to that folder.

These two methods are suitable for almost every version of Outlook. However, we have performed these methods on Outlook 2016. So, check your version of MS Outlook before using any of these methods.

Conclusion

You can move sent items to a specific folder with the above methods, but they cannot be used to elude Outlook file corruption issues. When an Outlook PST file gets corrupt, all the data of the file including emails, appointments, etc. becomes inaccessible. So, to repair your file, you can use Kernel for Outlook PST Repair tool, that is highly effective in repairing corrupt PST files.

  

 

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