Microsoft Outlook provides various features to make the best of our email messages. One of them is the ability to add images to your email messages. You can add an image file as an attachment or paste/insert it in the mail body itself. Both ways have their pros and cons.
Insertion of the image in the mail body makes it easier to view the image directly. Mail body and the image can be viewed simultaneously on the same screen for better understanding. This is preferred when you are explaining a scenario along with a screenshot or example in images. For an image added as attachment, you need to open or preview it in another window. The image can’t be viewed directly but has to be opened, saved, or downloaded first. This method is suitable when you have multiple images as attachments, or the recipients need the image files before using them.
No matter the two methods you are using to send your email, you may need to resize your image. For an inserted image, you may need to crop it to remove unwanted information or resize the image to better fit with the email contents. For an image attachment, resizing can help reduce the image size and thereby allow you to send more image files in a single email.
Well, there are multiple ways to resize images in Outlook email.
We’ll discuss each of the above methods in a more detailed manner.
Note: Some organizations and email service providers like Gmail, Yahoo, and Exchange restrict mailing large files through their email system. Typically, while sending a large image file as an attachment, users often encounter alert saying, “Your file is too large to send.” This situation can be handled by resizing the image file in Outlook mail.
To insert and resize an image file inside the body of an email message, follow the steps given below:
Browse for the folder containing the image file and then click on the Insert button.
Note: Resizing also changes the apparent size of the image file, i.e., how much of the screen it will take when received by the destination user. Click one of the sizing handles and drag it towards the center to reduce the size of the image or away from the center to enhance the size of the image. Here, you must know that there are additional sizing handles at the bottom of each side of the image. Making changes with sizing handles at the bottom will distort the image. If you are concerned about the image proportions, only use the sizing handles located at the corners.
Note: If you want to alter the height and width separately, uncheck the ‘Lock aspect ratio’ checkbox and enter the required height and width independently.
Select the options for compression and resolution changes and then click on the OK button.
Note: For images that are not meant to be printed, Web (150 PPI) is the most common resolution.
When you attach an image file to your email message, it will show up as an icon under the message subject. The icon will appear as a small preview of the image with name and size attached to it.
If the file size of the attached image is too large to send, you can configure Outlook settings to resize the image as soon as you hit the send button.
To resize an attached image, follow the steps given below:
Though there are many tools available to resize images before using them as attachments but choosing the best one out of all the apparatus requires a real hustle. Therefore, be smart and go for Kernel Bulk Image Resizer. This tool provides a lot more features than any other tool in the market.
With Kernel Bulk Image Resizer, you can: