Microsoft Outlook offers a range of features to enhance your email messages, and one such feature is the ability to include images in your emails. You can attach an image file, or embed it within the email body. Each method has its advantages and drawbacks.
Inserting an image into the email body allows for direct viewing, making it convenient to see both the email content and the image simultaneously on the same screen. It is particularly useful when you need to explain a scenario, provide a screenshot, or illustrate examples with images. In contrast, when you attach an image, it can't be viewed directly within the email and must be opened, saved, or downloaded separately. This approach is more suitable when multiple images are attached, or recipients require the image files for later use.
Regardless of the method you choose to send your email, resizing your images may be necessary. For inserted images, you might want to crop them to remove unnecessary elements or resize them to better align with the email's content. When dealing with image attachments, resizing can be beneficial in reducing the image size, enabling you to include more image files in a single email.
Well, there are multiple ways to resize images in Outlook email.
We’ll discuss each of the above methods in a more detailed manner.
Note: Many organizations and email service providers, such as Gmail, Yahoo, and Exchange, have limitations on sending large files through their email systems. When attempting to send a large image file as an attachment, users often receive an alert stating, 'Your file is too large to send.' To address this situation, resizing the image file within Outlook mail can be a viable solution.
Insert and resize images in the body of an email message:
To insert and resize an image file inside the body of an email message, follow the steps given below:
Insert image: Within your email's body, click on the desired location for image insertion. Access the Insert option in the menu bar and select Pictures from the Illustrations group.
Browse the folder containing the image file click on the Insert button.
Resize an image: To resize the image, click or tap on it to reveal circular sizing handles positioned at each corner of the image.
Note: Resizing not only adjusts the image's dimensions but also affects how it will appear on the recipient's screen. To resize the image, click and drag one of the sizing handles towards the center to reduce the image's size or away from the center to enlarge it. It's important to note additional sizing handles are at the bottom of each side of the image. Adjusting the image with these bottom handles may result in distortion. If maintaining the image's proportions is a concern, using the sizing handles at the corner is advisable.
Resize an image to exact dimensions: Select the image > Click on the Format tab from the Menu bar and go to the Size group. Enter the required dimensions for your image.
Note: To alter the height and width separately, uncheck the ‘Lock aspect ratio’ checkbox and enter the required height and width independently.
Compress images to reduce the file size :- Compressing an image reduces the file size. Though, it maintains the height and width of the image, it degrades its resolution. Images with lower resolution have a smaller file size.
Select the image > Click on the Format tab > Click on the Compress Pictures icon from the Adjust group.
Select the options for compression and resolution changes, then click on the OK button.
Note: Web (150 PPI) is the most common resolution for images that are not meant to be printed.
Attach an Image to Your Email and Resize It
When attaching an image to an Outlook message, you can automatically resize large images to a maximum resolution. However, if you've embedded the picture in the body of the message, you won't be able to resize the image within Outlook itself. It needs to be resized before embedding it in the message.
Firstly, start with a new email message.
To attach a file in Outlook, click on 'Attach File' in the 'Insert' tab or drag and drop an image from File Explorer into the Subject field.
Select the File tab in the message window.
When I send this message from the Info tab, select Large resize images in the Image Attachments section.
Click the Message tab to get back to your email.
Now, after completing your message, click Send.
Kernel Bulk Image Resizer
While numerous tools are available for resizing images before using them as attachments, selecting the best one from the plethora of options can be a challenging task. Therefore, it's wise to consider Kernel Bulk Image Resizer. This tool offers a wide range of features that surpass many other tools available.
Resize your images without causing any distortions.
Resize multiple images at the same time.
Specify JPEG quality for the images.
Flip, rotate, and resize your images.
Save the images using different formats like JPEG, JPG, PNG, BMP, TIF, TIFF, and GIF
Kernel Bulk Image Resizer – How it works?
Launch the tool and click on Add Images
Navigate to the folder containing images > Select the images and click Open.
Select an output location.
Specify the image settings: Stretch, Flip, and Rotation.
Specify Effects, JPEG Quality, Naming Conventions, and Output Format for the images. Click on the Next button.
Click Finish to complete the resizing operation.
After completing the above steps, all the resized images are saved to the output location.
The most convenient and effective method for resizing your images is by using the Kernel Bulk Image Resizer tool. This tool offers a comprehensive approach to resizing images across various formats, and it operates seamlessly regardless of the number of images you need to modify.