MS Outlook with all its effective features can be a total game changer for all users. By configuring your Exchange account in MS Outlook, you can enjoy multiple advantages, such as easy management of all mailboxes, access shared mailboxes, or shared folders. If you have done so, then you can even share your mailbox folders and calendars with other users in your organization. Shared folders in Outlook allow users who are on the same Exchange server to share emails, calendars, contacts, notes, and tasks all at once with others without sharing it individually every time.
The shared folder makes working easier for a team, as it allows quick communication and collaboration with access to shared data. It is a great way to collaborate with other people who all are working towards the same goal. However, at times opening these folders can get a little confusing. In this article, we'll discuss the right ways to open a shared folder in Outlook and then, you can start collaborating with your team!
Note: To open another person’s shared folder, make sure that the person has permitted you to access it.
To create a shared folder in MS Outlook, you can follow the below steps:
Sharing folders with other members does allow them to open and view the content in it, but they are not allowed to send emails on your behalf. While setting permissions for shared folders, you can determine how much access you want to give to a specific user.
All the users added to that shared folder will be able to read, create, edit, respond, start meetings, or delete items depending only upon the permissions you grant them. You can set the following permissions to users who will have access to the shared folders:
Once you are given permission to access the shared folder, restart MS Outlook. The shared folder will automatically appear in your folder pane in MS Outlook. However, if you’re unable to access the shared folder, then you can follow the below steps to access it -
And that’s how you can easily open a shared folder with MS Outlook.
Outlook has made work easier by providing various useful features. One of them are the Shared folders which allow users working on the same project to easily edit, create, send, respond, and read items. This ensures quick and effective communication without any delays. Shared folders can be simply opened, and the method has been discussed at length above. However, permissions of the folder decide the actions which the users can take.
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