Configuring your Exchange account in MS Outlook can offer you multiple advantages, such as it makes it easy to manage all mailboxes, access shared mailboxes, or shared folders. If you have configured MS Outlook with your Exchange or Office 365 account, then you can even share your mailbox folders and calendars with other users in your organization. The shared folder makes working easier for a team, as it allows quick communication and collaboration with access to shared data.
In this article, we are going to talk about how to create and open a shared folder in MS Outlook.
Note: To open another person’s shared folder, make sure that the person has permitted you to access it.
To creating a shared folder in MS Outlook, you can follow the below steps:
Sharing folders with other members does allow them to open and view the content in it, but they are not allowed to send emails on your behalf. While setting permissions for shared folders, you can determine how much access you want to give to a specific user.
You can give following permissions to users to access the shared folders:
Once you are given permission to access shared folder, restart MS Outlook. The shared folder will automatically appear in your folder pane in MS Outlook. However, if you’re unable to access the shared folder, then you can follow the below steps to access it.
And that’s how you can easily open a shared folder with MS Outlook.
Shared folders can be very helpful to share your data with others. It helps them share the data while communicating with each other directly. But it depends on the permission you are assigned on the shared folder. In this article, we have described how users could create, open, and read emails from a shared folder via MS Outlook.