Seamless email migration between Gmail accounts is crucial for businesses needing instant data access without delays. This requires a secure and efficient method that ensures data protection and rapid large-scale migration. Additionally, the chosen method should preserve folder structures and data arrangements.

Typically, three methods exist for transferring emails between Gmail accounts. The first involves prompting Gmail to fetch email items, while the second employs third-party tools. The third method is manual, utilizing a desktop client like Outlook. It's important to note that allowing Gmail to fetch emails may result in the loss of email labels, whereas manual transfers preserve these labels. Here, we focus on the first method.

Prompt Gmail to Fetch Email Items from Another Account

The infographic below outlines a straightforward three-step process for transferring emails from one Gmail account to another.

Three step process to move emails from one Gmail to another
  1. Allow POP Access for Your Old Gmail Account
  2. Link Your Old Gmail Account with New Gmail Account
  3. Export Mailbox Items From the Old Gmail Account to New Gmail Account
Step 1: Allow POP Access for Your Old Gmail Account

Enabling POP access on your old Gmail account permits compatibility with email clients that support POP. To enable POP on your old Gmail account, follow the steps provided below:

  1. Login to your Gmail account.
  2. Right-click the gear icon (⚙️) on the top right and select Settings Select setting option in Gmail
  3. Now, click Forwarding and POP/IMAP and select Enable POP for all mail (even mail that’s already been downloaded). Enable POP for all mail From the drop-down menu When messages are accessed with POP select the required option:
    • Select Archive Gmail’s copy to have your old inbox cleared
    • Select Delete Gmail’s copy instead of copying it.
    • Select Keep Gmail’s copy in the inbox to do nothing with the original mails
    • Select Mark Gmail’s copy as read to leave original email items in the inbox, and these will be marked read to differentiate what’s been forwarded and what’s not.
    Click Save Changes
Step 2: Link Your Old Gmail Account with New Gmail Account

In this section, we will guide your new Gmail account to retrieve the messages you wish to transfer.

  1. Go to your new Gmail account and click on the Gear icon and choose Settings.
  2. Now, go to the Accounts and Import tab, and under the Check mails from other accounts section, click Add a mail account. This will open up a new window. Click on Add a mail account
  3. Enter the email address of your old account (from which you would like to import email items) and click Next. Enther old Gmail account address
  4. By default, Import emails from my other account (POP3) is selected; hit Next to proceed. Import emails from my other account (POP3)
  5. Keep the default settings and type the account password associated with the account and hit Add Account. Enter the Gmail acount password
    Note: If you have enabled the two-factor authentication, then you need to provide the App password. Otherwise, entering the account password would return the following error:
    Server denied the POP3 access error

    The app password can easily be generated by clicking on the Account icon (top right of your old account) < Select Manage Your Google Account < the previous step will open up a new window, in this window click on Security (see left pane) < In the Sign in to Google section click on App Passwords < In the first drop-down menu select Mail < In the second drop-down menu select your device (on which you are performing these steps)

  6. In the new pop-up window, select the first option (Yes, I want to be able to send mail as and hit Next. Fix the user name and password error
Step 3: Export Mailbox Items from the Old Gmail Account to New Gmail Account

Now, to export mailbox items from the old Gmail account to the new Gmail account, proceed as follows:

  1. Click on the Next Step to continue. Enter account details of new Gmail account
  2. To verify the email address, click on the Send Verification button. verify email address
  3. You will receive a confirmation message on both of your Gmail accounts (Old and New). Click on the link to proceed. This will open up a new tab in the browser. Click on the confirmation link
  4. Click Confirm. Click Confirm
  5. Now the Gmail will attempt to download your Old mailbox items into your new Gmail mailbox.
How to Stop Importing Email Items?

If you no longer want to import additional emails from your old account to the new one, please follow the steps below:

  1. In the new Gmail account, click on the Cogwheel (⚙️) and select Settings.
  2. Click on the Accounts and Import tab. Under Check mail from other accounts, click on delete to delete the linked account. Click on the Accounts and Import tab
  3. Click OK to delete the linked account. Delete the linked account
How to Backup Gmail Data Locally?

Transferring email items between accounts can be complex. Rather than attempting this, consider safeguarding your data by backing it up in PST format. To achieve this, we suggest using the Kernel Gmail Backup tool.

The tool offers compatibility with various IMAP servers, including **Gmail, G Suite, Amazon WorkMail, AOL, Zimbra,,, ZohoMail**, and more. It provides convenient options to backup IMAP data to PST, EML, MSG, MHT, HTML, DOC, DOCX & PDF formats. For those looking to import IMAP data into an Office 365 account, we recommend using the dedicated tool, Kernel IMAP to Office 365, designed for smooth execution of this task.

The primary motivation for transferring email items is typically related to storage constraints. Google accounts offer a complimentary 15 GB storage, but additional storage necessitates a subscription. To bypass subscription costs, consider downloading Gmail data as PST files through the use of the Kernel Gmail Backup tool. These PST files are easily accessible and can be seamlessly imported into desktop email clients like Outlook.

Gmail Backup Tool Home Screen


Transferring emails from one Gmail account to another can be a laborious process, but it's manageable if you diligently follow the steps without errors. Alternatively, you can opt to backup your Gmail data to Computer. For this purpose, we strongly recommend using the Kernel Gmail Backup tool, which simplifies the process by only necessitating the login credentials of the account you wish to backup.