Set Up an IMAP Connection to Exchange Account Using Outlook

Megha Sharma
Megha Sharma linkedin | Updated On - December 20, 2021 |

Read time 5 minutes

Microsoft Outlook has become the leading email manager platform due to its ability to connect with several email services using their incoming and outgoing web servers like IMAP, POP, SMTP, etc. Modern versions of Outlook can connect with Exchange on-premises and Exchange Online (Office 365). Connecting the account is the same for each server, and the user can input an email address and password.

This article will show the manual method to connect Exchange account in Outlook using the IMAP server. It will provide information regarding the correct port number, incoming mail server, outgoing mail server, and encryption connection. You can use the manual approach to connect accounts for a better connection, and Exchange Server requires better attention especially.

How to Set Up an IMAP Connection to Exchange Account Using Outlook?

To set up an IMAP connection between Exchange account and Outlook, you must verify that IMAP client connectivity is enabled in Exchange. Also, you must have your Exchange email address along with the password.

Next, perform this procedure step by step:

  1. Open the Microsoft Outlook application and go to File > Account Settings > Account Settings.Open Microsoft Outlook application
  2. On the Account Settings page, click New option under E-mail.Go to Account Settings page
  3. Next, select the Manual setup or additional server types option and click Next.Select the Manual setup or additional server types
  4. Select POP or IMAP and click Next.Select POP or IMAP
  5. On the Add Account page, enter the details related to the mailbox, which you want to connect:
    • User Information: Enter the user name and email address
    • Server Information: Select the Account Type as IMAP and provide Incoming mail server and Outgoing mail server details.
    • Logon Information: Provide the mailbox user name and password.
    • Leave the checkbox saying Require logon using SPA as blank.
    • Click on More Settings on the bottom right.

    Enter the details related to the mailbox

  6. The Internet E-mail settings dialogue will get opened. Switch to the Outgoing Server tab and select the checkbox saying My outgoing server (SMTP) requires authentication. After this, switch to the Advanced tab.
    Select My outgoing server (SMTP) requires authentication
  7. Here, select the type of encrypted connections as SSL for incoming and outgoing servers. Click OK.
    Select SSL for incoming and outgoing servers
  8. Now, click Next to continue further.Click next to continue
  9. The Test Account Settings process will get started. After a short time, it delivers the below message with the Status as Completed, if there are no errors in the IMAP connection. Click Close.
    Message with the Status as Completed
  10. Finally, click Finish to complete the process.
  11. The Exchange account is now configured in Outlook with IMAP settings. Using this method, you can access your company IMAP mailbox from anywhere.

How to Backup Company IMAP Mailbox Data?

There are times when you want to back up your company IMAP mailbox data. This is possible with the Kernel IMAP Backup tool, a professional backup software with many user-friendly- features.

Download Software

It backs up all popular IMAP email servers to Outlook PST and other file formats (MSG, DOC, EML, PDF, HTML, & MSG). Also, it allows users to back up specific IMAP data through date, item type, & folder selection filters. It is compatible with almost all IMAP servers like Gmail, Yahoo, Outlook.com, G Suite, Amazon WorkMail, AOL, Zimbra, and more, including Notes, GroupWise, Office 365, and Exchange Server accounts.

Summing Up

The Exchange Server can be connected with Outlook easily by following the steps mentioned in the article. We have also noted a powerful Kernel IMAP Backup software that helps you save the mailbox items in various offline files (PST, EML, MSG, DOC, DOCX, EML, etc.) If you have connected your Outlook account, you can still take the backup using our software.