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Set Up an IMAP Connection to Exchange Account Using Outlook

Megha Sharma Megha Sharma Updated On - 02 Apr 2020

It is possible to configure an Exchange account in the Outlook application with IMAP settings, just as we configure Webmail servers (Gmail, Yahoo, Outlook.com, etc.). It is a convenient way to access company email accounts from anywhere. However, many Exchange experts caution that Exchange accounts should be configured in Outlook directly only, and not using IMAP settings.

The blog is specially written for those users looking to set IMAP connection to Exchange account in Outlook. It includes all the necessary steps to start and complete this IMAP configuration process.

How to Set Up an IMAP Connection to Exchange Account Using Outlook?

To set up an IMAP connection between Exchange account and Outlook, you must verify that IMAP client connectivity is enabled in Exchange. Also, you must have your Exchange email address along with the password.

Next, perform this procedure step by step:

  1. Open the Microsoft Outlook application and go to File > Account Settings > Account Settings.Open Microsoft Outlook application
  2. On the Account Settings page, click New option under E-mail.Go to Account Settings page
  3. Next, select the Manual setup or additional server types option and click Next.Select the Manual setup or additional server types
  4. Select POP or IMAP and click Next.Select POP or IMAP
  5. On the Add Account page, enter the details related to the mailbox, which you want to connect:
    • User Information: Enter the user name and email address
    • Server Information: Select the Account Type as IMAP and provide Incoming mail server and Outgoing mail server details.
    • Logon Information: Provide the mailbox user name and password.
    • Leave the checkbox saying Require logon using SPA as blank.
    • Click on More Settings on the bottom right.

    Enter the details related to the mailbox

  6. The Internet E-mail settings dialogue will get opened. Switch to the Outgoing Server tab and select the checkbox saying My outgoing server (SMTP) requires authentication. After this, switch to the Advanced tab.
    Select My outgoing server (SMTP) requires authentication
  7. Here, select the type of encrypted connections as SSL for incoming and outgoing servers. Click OK.
    Select SSL for incoming and outgoing servers
  8. Now, click Next to continue further.Click next to continue
  9. The Test Account Settings process will get started. After a short time, it delivers the below message with the Status as Completed, if there are no errors in the IMAP connection. Click Close.
    Message with the Status as Completed
  10. Finally, click Finish to complete the process.
  11. The Exchange account is now configured in Outlook with IMAP settings. Using this method, you can access your company IMAP mailbox from anywhere.

How to Backup Company IMAP Mailbox Data?

There are times when you want to back up your company IMAP mailbox data. This is possible with the Kernel IMAP Backup tool, a professional backup software with many user-friendly- features.

Download Software

It backs up all popular IMAP email servers to Outlook PST and other file formats (MSG, DOC, EML, PDF, HTML, & MSG). Also, it allows users to back up specific IMAP data through date, item type, & folder selection filters. It is compatible with almost all IMAP servers like Gmail, Yahoo, Outlook.com, G Suite, Amazon WorkMail, AOL, Zimbra, and more, including Notes, GroupWise, Office 365, and Exchange Server accounts.

Summing Up

Any Exchange account can be configured in Outlook using the IMAP settings, and the whole process is explained in this blog. A powerful solution to back up IMAP mailboxes is also discussed here.