Benefits of Moving to Microsoft Outlook

Rafael Galante
Rafael Galante | Updated On - 20 Aug 2021 |

Read time 4 min

MS Outlook is a great email client that offers a wide variety of features to help you improve your email communication. It allows you to schedule meetings, follow up with emails, and share files. Whether you use it for personal use or at work for professional purposes, it can provide you with various benefits.

If you’re planning to move to Outlook and not sure how it could be beneficial for you, this article is for you. Here, we will highlight the top benefits of MS Outlook that make it easy to understand why moving to MS Outlook is an excellent option for you. Besides, we will also introduce you to an effective method to move to MS Outlook.

Advantages of MS Outlook

MS Outlook can have a positive impact on one’s email communication. Thus, finding the main advantages of using MS Outlook mail client will ensure that you’re investing your money and time in the right place. Let’s have a look at the benefits of using MS Outlook.

  • MS Outlook is Easy-to-use
    MS Outlook is a product of Microsoft, and every Microsoft product is considered user-friendly, which is itself a significant factor of success. MS Outlook is also a user-friendly and easy-to-navigate email application that allows you to perform quick actions. It has tools and functionalities organized into self-explanatory categories that are easy to use.

    Those looking to improve their current email manager should opt for MS Outlook as it can drastically enhance the emailing system. For instance, built-in features like the Search bar allow you to find all the data easily.

  • Organize Items as per Your Needs
    MS Outlook helps to manage and optimize emails. It allows you to organize contacts and emails into categories by business owners and employees. Moreover, you can even organize tasks, emails, and contacts efficiently to improve productivity among users easily. With these features, it becomes easy for users to find and follow up with emails.
  • Use Shared Calendars to Set Tasks and Event Reminders
    Users often need to set tasks and calendar dates for meetings, and Outlook offers you that functionality. MS Outlook allows you to schedule and track tasks efficiently so that you can achieve the set goals. An advantage of using MS Outlook is access to shared calendars. You can use this to create tasks for meeting reminders. You can even use calendars to set reminders for other co-workers.
  • Offers Improved Security
    MS Outlook provides improved security. Everyone needs reliable security features that protect your user’s data against vulnerability. MS Outlook reduces spam emails and protects against malicious files, such as phishing and malware attempts that infect webmail servers. In MS Outlook, every incoming mail is scanned for keywords usually used by spammers and hidden viruses within attachments to detect spam emails.

    It even provides a Warning Message to users while sending bulk emails. Emails with sensitive data can lead to legal troubles if delivered to the wrong inbox; thus, it should be avoided.

  • Supports Multiple Devices
    MS Outlook allows you to use different devices, from mobiles to desktops, to access your emails. You can even set up automatic sign-in upon logging in to any device. With this functionality, you can read/send emails, organize email accounts, and more with the MS Outlook app.
  • Easy Integration with IMAP/POP Emails
    The most significant feature of MS Outlook is that it allows you to access other emails from clients like IMAP/POP within your Outlook account. You can easily configure your Gmail, Yahoo, Hotmail, and other IMAP accounts with MS Outlook to read/send emails from one platform. Also, the configuration process is simple, as Outlook provides a step-by-step process to help you configure your IMAP/POP mailboxes.
  • Enhance Productivity
    Having a productive email client also improves the overall productivity of your business. MS Outlook is one such email client that can be customized as per their needs. With this customization, all mailing users can configure Outlook to guarantee peak productivity. Another great advantage of using MS Outlook is its ability to flag urgent emails to other employees.

The above benefits clearly define how beneficial it could be for you to move to MS Outlook. Now, it’s time to decide how to make your move without any hassle. To move to MS Outlook, you should use a tool that supports the migration to Outlook. Once you are in Outlook, your emails are stored in Outlook PST files. So, you can backup your IMAP data to PST files and access them in MS Outlook.

This can be done using Kernel IMAP Backup software. It is an advanced utility capable of migrating IMAP mailboxes to Outlook PST. It even offers advanced capabilities like data filtering to migrate only the required emails. Also, it backups IMAP emails to various formats like EML/MSG, HTML, MHT, DOC/DOCX & PDF.

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Wrap Up

Moving to MS Outlook can be an excellent decision for email users, as it delivers a wide variety of features and functionalities that can improve productivity in your organization. This article highlights the significant benefits of moving to MS Outlook from any other email client. Besides, it also recommends an automated solution that can move your IMAP mailboxes to Outlook.