Web mails like Gmail are widely used by small businesses for email communication because of its integration to many business productivity applications like Google Drive, Google Docs, and more. However, as most of the emails coming in and going out through Gmail are critical for the business process, many organizations want to back up this data in a local drive. In this article, I would talk about how we can manually convert Gmail data to PST (so that it can be accessed in MS Outlook as well). The steps we need to follow for the same are:
These steps will allow you to recover or sync your Gmail account with Outlook. But there are some problems which may occur during this process. And these problems might delay your process. Some errors are:
Login error: While filling your username and password, you may repeatedly be prompted for credentials. It happens when you enter wrong password, when you use a new computer for login, or when you are using Gmail after a long time. To fix this issue, you have to select Cancel till the prompt stops appearing. Also, you can use your old computer for the Add account process.
Security settings in Gmail: Sometimes, you may not able to access your Gmail messages in Outlook and get an error message saying “Your IMAP server wants to alert you to the following…” To fix this error, you can go to your Gmail account and ensure that Allow less security settings is set to ON and then follow the above steps to add the account.
If you are looking for an easy backup option, then you can try a third-party tool to do so. Kernel IMAP Backup is such a renowned backup tool that eases the backup experience of IMAP users. The tool supports multiple email clients for IMAP backup like Gmail, Zimbra, Yahoo Mail, AWS, Outlook, Zoho Mail, etc. Let’s run the tool and know how it works:
Note: If you want to add multiple IMAP accounts, you can do so by clicking on the Add button.
Your IMAP backup is now ready in PST format. So, this is how you can create IMAP backup of any email client with Kernel IMAP Backup tool. The steps involved in the process were easy.