Web mails like Gmail are widely used by small businesses for email communication because of its integration to many business productivity applications like Google Drive, Google Docs, and more. However, as most of the emails coming in and going out through Gmail are critical for the business process, many organizations want to back up this data in a local drive.
In this article, I would talk about how we can transfer emails from Gmail to Outlook 2016/2013. There are two methods:
Here we discuss about how we can manually transfer emails from Gmail to Outlook 2016/2013. The steps we need to follow given below:
These steps will allow you to backup or transfer emails from Gmail to Outlook 2016/2013. But there are some problems which may occur during this process. And these problems might delay your process. Some errors are:
Login error: While filling your username and password, you may repeatedly be prompted for credentials. It happens when you enter wrong password, when you use a new computer for login, or when you are using Gmail after a long time. To fix this issue, you have to select Cancel till the prompt stops appearing. Also, you can use your old computer for the Add account process.
Security settings in Gmail: Sometimes, you may not able to access your Gmail messages in Outlook and get an error message saying “Your IMAP server wants to alert you to the following…” To fix this error, you can go to your Gmail account and ensure that Allow less security settings is set to ON and then follow the above steps to add the account.
If you are looking for an easy backup option, then you can try a third-party tool to do so. Kernel Gmail Backup is such a renowned backup tool that eases the backup experience of IMAP users. The tool supports multiple email clients for IMAP backup like Gmail, Zimbra, Yahoo Mail, AWS, Outlook, Zoho Mail, etc. To backup G Suite data including Emails, Contacts, Calendar & Google Drive files/folders, get Kernel G Suite Backup Tool. Let’s run the Kernel Gmail Backup tool and know how it works:
Finally, your Gmail data is saved in the PST file, and you can access it into Outlook easily.
Using the manual import and export, you can save only a single account’s data in PST file. But Kernel Gmail Backup software can save unlimited IMAP accounts like Gmail in PST format. After using the software, you can see that the backup process is relatively easier and does not require any extra permissions. A free trial version of software can save backup of 10 items from a folder.