Small businesses often favor webmail services like Gmail for email communication due to their seamless integration with essential business productivity tools such as Google Drive and Google Docs. Given the critical role of emails in business operations, many organizations prioritize the need to back up this vital data to a local drive.
This article delves into the methods for transferring emails from Gmail to Outlook 2016/2013, offering two distinct approaches:
Here we discuss about how we can manually transfer emails from Gmail to Outlook 2016/2013. The steps we need to follow given below:
These steps will guide you through the process of backing up or transferring emails from Gmail to Outlook 2016/2013. However, it's essential to be aware of potential issues that may arise, potentially causing delays in your process. Some common errors include:
Login error: Repetitive credential prompts may occur when filling in your username and password, typically due to an incorrect password entry, accessing Gmail from a new device, or after an extended period of inactivity. To resolve this issue, select "Cancel" until the prompts cease. Alternatively, you can use your old computer during the account addition process.
Security settings in Gmail: Occasionally, accessing your Gmail messages in Outlook may result in an error message displaying "Your IMAP server wants to alert you to the following…". To rectify this error, visit your Gmail account settings and verify that "Allow less secure apps" is turned ON. Afterward, follow the previously outlined steps to add the account.
For a hassle-free backup solution, consider using a third-party tool. Kernel Gmail Backup is a renowned option that streamlines the backup process for IMAP users. This tool supports a variety of email clients for IMAP backup, including Gmail, Zimbra, Yahoo Mail, AWS, Outlook, Zoho Mail, and more. To back up G Suite data, including Emails, Contacts, Calendar, and Google Drive files/folders, you can opt for Kernel G Suite Backup. Let's explore how the Kernel Gmail Backup tool works:
Finally, your Gmail data is saved in the PST file, and you can access it into Outlook easily.
While manual import and export processes allow you to save data from a single account in a PST file, the Kernel Gmail Backup software is designed to efficiently save an unlimited number of IMAP accounts, such as Gmail, in PST format. With this software, you'll find that the backup process is significantly simpler and doesn't necessitate additional permissions. A free trial version of the software allows you to save backups of up to 10 items from a folder.