How to Backup Gmail Emails to Computer?

Read time 8 minutes

A Gmail account is virtually indispensable in today’s world, used for registrations, businesses, organizations, exams, and more. However, is crucial information always secure? Unfortunately, the answer is no. With rising hacking incidents, attackers have become more sophisticated in compromising vital business email accounts like Gmail for personal gain. In the event of a hacked Gmail account, losing critical password details and sensitive information can be devastating, especially without a backup.

Creating backups of Gmail emails with attachments on your system is a crucial precaution against potential hacking threats. We strongly advise all Gmail users to maintain regular backups. In this blog, we’ll guide you through the methods to back up or download Gmail emails to your computer.

1. Manual Archiving of Gmail Emails Using Google Takeout Feature
2. Backup Gmail Emails to Computer With Kernel Gmail Backup Tool

Instant Solution

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Manual Archiving of Gmail Emails Using Google Takeout Feature

Users can opt for this manual method if they have ample time and prefer a hands-on approach. It involves making use of the Google Takeout feature, which enables you to archive Gmail content to your system. Follow these steps to learn how.

1. Go to your Google account through this link – https://myaccount.google.com and add the Gmail account if not already signed in.
2. On the opened page, click Data & personalization option on the left panel. The description page will get open on the right pane. Here, under Download, delete, or make a plan for your data section, click the highlighted arrow in the below image against Download your data option.
3. Here, to move only Gmail emails, you need to click Deselect All option and select Mail option as highlighted under. Then click Next step at the bottom of the page.
4. Now, you can customize the archive format by selecting Export type, File type (.zip or .tgz), Archive size (1GB, 2GB, 4GB, 10GB or 50GB), etc. Click Create Archive option.
5. The archive process will start and indicates that it can take time up to hours or days.

So, there is an uncertainty of time in this process as it is going to take much time only and the user needs to wait long for its completion.

Rest assured! We recommend a secure alternative that instantly backs up chosen Gmail account emails to your computer. The Kernel Gmail Backup tool is professional software equipped with filter options and bulk migration capabilities for seamless Gmail data backup. For G Suite data, including Google Drive, Hangout Chats, Mail, Contacts, Calendar, etc., consider using Kernel’s G Suite Backup Tool.

Backup Gmail Emails to Computer With Kernel Gmail Backup Tool

Kernel Gmail Backup tool can backup IMAP server accounts including Gmail data to system location in multiple file formats like PST, DOC, DOCX, EML, MSG, MHT, HTML, PDF. Let us go through the complete process to backup Gmail emails to the computer with attachments.

1. Download the trial version of Kernel Gmail Backup tool from the software website and install it on your system.
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2. Run the installed software, and on the welcome screen, click +Add option to add the Gmail account for backup.
3. A page named Connect to IMAP Mailbox will be displayed. Here provide the Server Name, User ID, Password, etc. of your Gmail account and then click Add.
4. The IMAP Server Gmail account will get added. To move further, click Set Filter and Migrate.
5. On the next page, you have various filters and options which you can opt for selective emails migration from the added Gmail account. After that, click I am OK, Start Migration.
6. Next, you have multiple file-formats as saving options on your system. Choose any desired one from them and click OK.
7. Provide the destination saving path location on your computer system and click OK.
8. The migration process will get started and finished very soon with a completion message.

Hence, we have successfully backup IMAP Gmail account emails to computer location.

Advantages of Automated Method Over Manual Method

• Simpler
• Fewer steps (only four)
• Direct procedure
• Backup Gmail account data in PST and other formats, including MSG, HTML, MHT, DOCX, DOC, PDF, EML
• Bulk Gmail account backup in one go
• Facility to save backup report as a record
• Supports backup of other IMAP accounts
• Options to exclude deleted or empty folders
• Skips already moved items
• Advanced filter options for flexible backup
• Secure and risk free backup method

The advanced Kernel Gmail Backup tool is compatible with nearly all IMAP Server accounts for seamless backup to your system’s hard drive, offering a range of file format options. Its user-friendly interface ensures smooth operation for users of all levels. Additionally, it allows you to save migration details in CSV format, supporting bulk migration through the “Import from CSV” option. This utility makes backing up Gmail emails with attachments an easy and cost-effective task.

Summary

In our discussion, we highlighted the significance of backing up Gmail emails, especially in light of potential data theft or hacking incidents. We’ve offered both manual and automated solutions. While manual methods may take time, they are feasible. On the other hand, automatic solutions are swift and convenient.