Google provides 15 GB of storage to its users, which is shared among Gmail, Google Photos, and Google Drive. Now, it depends on the users how they use this storage. But, when this limit exceeds, you’ll get an error message “Gmail Quota Exceeded.” And when you receive this error, you won’t be able to send or receive emails. So, it’s important to manage your Gmail storage. Here are some ways that can help you manage Gmail storage.
Analyzing the Storage Space
To manage your Gmail account storage, it’s necessary to analyze the storage space distribution, as the storage is distributed among Gmail, Google Photos, and Google Drive. To analyze the Gmail storage:
- Go to the Drive storage page and select “View details.” You’ll be able to see the total storage and the used storage of your Gmail Account like this:
Now, you know which service is using the larger part of the storage. So, you can easily free space from that service.
- Delete Unnecessary Mails, Files, and Attachments
- Use Gmail to Gmail Migration
The easiest method to free the space from Gmail account is to delete unnecessary emails, photos, and attachments. If you use Gmail in the mobile app, then there are chances that Google Photos has auto-synced all your images and videos. So, remove the unnecessary images and videos from Google photos to free the space. Make sure you create a backup of your photos before removing them.
Open Google drive on your computer to view the listed files and remove unwanted files one by one.
Also, in your Gmail, delete the largest or oldest email files. To search for large and old files, type “Larger:5m,” “Older_than:1y” in the search box, and then remove those files.
Once you’re done removing all the unnecessary files, go to “Trash” folder and delete all the files permanently.
If all your Gmail messages are important and you don’t want to lose any of them, then you can migrate them to another account for free. To migrate emails to another account, follow these steps;
- Create a new Gmail account.
- Now, go to the settings of old Gmail account from which you want to migrate emails.
- Now, click on “Forwarding and POP/IMAP” from the upper menu and enable POP for all mail, and choose “delete Gmail’s copy” from the drop-down menu like this;
- Now, open the new Gmail account and go to settings. Select “Accounts and Import” from the upper menu. Click “Import mail and contacts” in the menu.
- A pop-up window will appear on your screen. Enter the email from which you want to import the email files and click Continue.
- After this, another window will open to ask for your permission. Click “Allow” and then choose the import options and click the “Start Import” button.
- Now, wait for Google to transfer all emails to your new account. Once the migration is done, you’ll be able to see all your email in the new account like this:
One major issue with this method is that it can take days or sometimes even one week to transfer all emails to your new Gmail account.
- Kernel for IMAP to Office 365
If you want to avoid the hassle of migrating emails from your old Gmail account to a new Gmail account, then Kernel IMAP to Office 365/Exchange Server is an alternative option for it. This IMAP to Office 365 migration tool can help you migrate your emails from Gmail to your existing Office 365 account. It offers some great features to users, which includes:
- Migration of single/multiple mailboxes from IMAP email servers.
- Multiple filtering options for requirement-based migration.
- Provision to migrate to mailboxes, archive mailboxes, and public folder.
- Compatible with all IMAP email servers.
Many people look for an alternative that can help them free space from Gmail account without deleting their old emails. And there is no better option than Kernel IMAP to Office 365 for this process.