Occasionally, a user may intentionally wish to postpone the delivery of an email, allowing it to be scheduled for a future point in time. Such situations can arise when the user does not wish to respond immediately to the recipient, aims to avoid appearing overly eager in a professional context, seeks to confine their official communication to designated working hours, or for various other reasons. Regardless of the motivation behind scheduling an email, the primary focus here is on the methods for accomplishing this task, or in other words, automating the process of delaying an email within your email client.

Outlook, known for its abundance of features, offers a straightforward method for scheduling emails. Within the Outlook platform, scheduling an email is a breeze. After composing your message and indicating the recipient's address, you can easily set a delivery time for the email. Essentially, all you need to do is draft your email and designate a future delivery time. However, it's important to be mindful of specific limitations when creating a delayed email event. For example:

  • Scheduling an email for a particular moment doesn't ensure that it will be delivered to the recipient at that exact time.
  • Email scheduling can only be accomplished using the Outlook desktop client and is not available on the web app.

Now, let's walk through the step-by-step process of scheduling an email in Outlook, specifically by manually creating the delay event.

Manual Method to Schedule an Email in Outlook

Here are the steps one needs to follow in order to delay an email in Outlook:

  • Step 1: Launch Outlook and click on the New Email button located at the top left corner of the interface. select New Email
  • Step 2: In the new email window; click on the Options tab. select Options
  • Step 3: Under the Options tab, click Delay Delivery located in the More Options ribbon. Delay Delivery option
  • Step 4: In the Properties dialog box, Under Delivery Options set the date and time of delivery and click the Close button. set the date and time of delivery
  • Step 5: Compose the email, provide the destination address and click the Send button. provide the destination address
  • Once you click the Send button, the email will get saved and will be delivered on the specified date and time of delivery.
  • If you wish to establish a default send delay for all the emails you compose and send, you can achieve this by creating a single email template that will automatically ensure delayed delivery for all your emails. This can be particularly advantageous for users who frequently need to make adjustments to each email they send. Here's how you can create a send delay for all your emails:
  1. Go to the File tab and select Info.
  2. In the Info tab, click on the Manage Rules and Alerts option. Manage Rules and Alerts
  3. In the Rules and Alerts dialog box, select E-mail Rules tab and then click on the New Rule button. E-mail Rules
  4. It will prompt a Rule Wizard dialog box. Under the Start from a blank rule section, select the Apply rule on messages I send and then click Next. Apply rule on messages
  5. Within the list provided under the "Select Condition(s)" section, carefully review the options and ensure that you uncheck all of them if you want to apply a send delay to your messages. After doing so, click "Next.". select Condition
  6. It will prompt a confirmation dialog box, select Yes to apply the rules. slect YES to apply the rules
  7. Once the confirmation is done, check the defer delivery by a number of minutes checkbox from the Select action(s) list. check the defer delivery
  8. Within the same dialog box, under the Edit the rule description section, click the 'a number of minutes' link. Edit the rule description
  9. In the Deferred Delivery dialog box, set the number of minutes by which the emails will get delayed and click OK. Then click on the Next button. set the number of minutes
  10. Select exceptions for the rule you have defined. In case you don’t want any exceptions to be made, click Next. Select exceptions
  11. Specify a name for the rule, check the Turn on this rule checkbox and click Finish. Turn on this rule checkbox
  12. Click OK to save the changes and go back to the mail interface.

To confirm whether the changes have been implemented successfully, follow these steps: compose an email, specify the recipient's address, and click the "Send" button. Generally, when a send delay is established for all emails, the sent emails will be saved to the "Drafts" folder and will remain there until the specified date and time for delivery is reached.

Once you've specified a delay for your emails, it's essential to ensure that Outlook is running in the background during that specific period. If Outlook is closed and not actively running in the background, the email will not be delivered at the scheduled time and will be sent immediately the next time you launch the application.

Several other factors can potentially disrupt the delivery of emails, even if your Outlook is running and your internet connection is stable. One such factor is the corruption of your Outlook PST (Personal Storage Table) files, which can result in the cancellation of delayed emails. In such situations, it is crucial to select a trustworthy software solution to restore corrupt PST files and ensure the smooth operation of your email system.

Kernel for Outlook PST Repair is indeed a dependable tool for restoring emails from corrupt PST files. This software not only addresses corruption problems but also guarantees the comprehensive recovery of emails, notes, calendar entries, contacts, and various other mailbox data. Furthermore, it provides the flexibility to save the PST file in alternative formats such as EML, DBX, MBOX, and more, enhancing its utility for users facing PST file-related issues.

Download and install the trial version and save first 25 items from each mailbox folder.

Wrapping Up

Scheduling a delayed email delivery in Outlook is a straightforward process, although it does require you to follow a series of steps. This guide contains all the essential information you need to schedule email deliveries in Outlook. Additionally, if you wish to establish a delay rule for all your emails, the procedure has been outlined in the sections above for your reference.