Scenarios to Use Kernel Office 365 Backup Tool

Explore how Office 365 mailbox backup and restore tool helps protect organizational data in common scenarios.

office 365 backup tool

Accidental Data Deletion and Restoration

  • Make data retrievable after accidental deletions
  • Escape the possibilities of permanent data loss
  • Restore data even if retention period expires
  • Granular restoration of data from deleted versions
backup office 365 mailboxes

Cyber or Ransomware Attacks

  • Keeps data secure from cyber breaches
  • Allows easy restore after a ransomware attack
  • Restore data with no business downtime
  • Take secure data backup with zero data loss
manage office 365 storage

Manage Office 365 Storage

  • Store data locally for offline data access
  • Manage mailbox storage by freeing up data
  • Backup data to create archive of mailbox items
  • Take separate and secured copies of data

Advanced Features of Our Office 365 Backup Software

Scroll through the features of the tool to check out the top capabilities for a smooth backup and restore process.

bulk o365 backup

Bulk Office 365 Mailboxes Backup

Use the Office 365 Backup and Restore tool to backup entire Office 365 data, including primary, shared, and archive mailboxes, etc. Securely backup bulk mailboxes from on-premises/hosted Exchange to PST file.

backup office 365 groups

Backup Office 365 Groups

Fetch and save data from single or multiple Office 365 Groups separately within a few clicks. Backup Shared inbox, Teams, Planner, OneNote notebook, etc., with full data integrity and 100% accuracy.

backup o365 shared mailboxes

Backup Shared Mailboxes

With our feature-rich Office 365 Backup tool, easily backup Office 365 shared mailboxes with no size limitations. With incremental features embedded, you can effortlessly download a secure backup without any overlapping data.

backup archive mailboxes

Backup Archive Mailboxes

Backup all the emails stored within the in-place archive mailboxes. The Microsoft 365 backup tool permits Office 365 users and admins to backup archive mailbox data along with the original folder structure.

backup public folders

Backup Public Folder

Export O365 public folder to PST with all the data intact and save it to your computer’s local storage. Choose Public folder option from the “From Source” dropdown to backup the public folder data only.

backup o365 emails

Support Multiple Formats

Use the tool to scan and take Office 365 Mailbox Backup to multiple file formats. Save emails, contacts, calendars, tasks, folders, and other data to PDF, EML, MSG, HTML, etc.

o365 to pst

Microsoft 365 to Outlook PST

Export Office 365 mailboxes to PST file to create secured copies of Office 365 mailbox data and store them offline. Import the downloaded PST file to any Outlook version to access the data with ease.

selective backup

Selective Office 365 Backup

Run the selective Office 365 cloud backup for enterprise using the smart and advanced filters within the tool. Customize your backup with data filters, item type filters and exclude empty folders as per your requirements.

restore m365 emails

Restore Office 365 Emails

Restore data to Office 365 mailboxes using existing backups or archive OST/PST files stored locally. Regain access to mailbox data from the structured backup containing email, attachments, and metadata.

Why Choose Kernel Office 365 Backup Tool?

Still confused, why download this Microsoft 365 backup tool? Find out the unique functionalities of the tool that simplify your data backup and restore process.

backup without outlook

No Outlook Installation Required

Get an easy backup and restore copy of your Microsoft 365 mailboxes in PST file, even without Outlook installation. The tool comes as a standalone application but needs Outlook if you want to access the mailboxes later.

free office 365 backup

Free Office 365 Backup Demo

Go for the free Microsoft 365 backup trial version to backup Primary, Archive & Shared mailbox, and Public Folder. Easily Download Office 365 backup tool and save 10 items per folder without any upfront cost.

advanced filters

Customizable Filters

The tool allows you to use advanced filters for selective backup to your system. Use filters, such as Date, Item type, Exclude Deleted folder, Exclude empty folders, Set Operation timeout, etc.

top office 365 backup tool

Easy User Access Management

Connect with the source tenant securely via basic or modern authentication and define the file saving path to backup mailboxes. Download your secure backup and access it at your desired location without any hassle.

find office 365 backup tool

24/7 Customer Support

The tool receives regular feature and security updates to enhance user experience. Contact Kernel Support Team for 24/7 assistance with the Microsoft 365 Backup and Recovery software.

kernel customer support

Incremental Backup

Save time whenever running Office 365 mailbox backup after the first time. Simply select the 'Skip already migrated items,' to save only the new items, allowing an incremental backup.

Find Office 365 Free & Licensed Version

Download Office 365 Backup tool to explore both free and licensed version features!

Software Features
Trial Version
Full Version
Backup Single or multiple user mailboxes
Use CSV to import user credentials
Backup everything, including emails, contacts, etc. 10 items per folder Unlimited
Backup data to PST, PDF, EML, MSG, etc. 10 items per folder Unlimited
Filters to backup specific data
Run incremental and scheduled backup
Support all Windows versions
Free Download Upgrade Now

People Also Ask

Explore the common questions asked by our users to get a better understanding of how this best Office 365 Backup tool operates.

Download Microsoft 365 backup tool and follow the step-by-step process to backup Office 365 data:
  • Step 1: Download Office 365 backup & restore tool.
  • Step 2: Add the source using the required credentials and click Get User Mailbox(es). Click Add.
  • Step 3: Verify the selected mailboxes added to the list and click Set Filter and Migrate.
  • Step 4: Select the type of mailboxes you want to backup: Mailbox, Archive Mailbox, or Public Folder. Click Migrate.
  • Step 5: Select folders and apply suitable filters from Date and Item Type filters.
  • Step 6: Choose if you want to Exclude deleted and empty folders from the backup.
  • Step 7: Select the output type from PST, PDF, EML, etc., and click OK.
  • Step 8: Select the file saving destination from your local device and backup will begin instantly.

Track down the progress and check out the migration report once completed.

Yes, when you use Kernel Office 365 backup tool to backup O365 data, select Emails in the Item Type Filter section. With this feature, it’s easier to download emails only from the mailbox.

Yes, with the filters available in the tool, you can easily backup selective Office 365 emails. Filters in the tool include Date filters, Item Type filters, Exclude Deleted folder, Exclude Empty folders, and more.
To avoid complications, manage the large mailbox by using the Split PST file option. It will allow you to split the mailbox into multiple small-sized PST files.
No, you do not need to backup everything again from your tenant. You can use the filter “Skip Previously Migrated Items” to make sure only recent items are saved in the new backup.
After selecting the output type, Microsoft 365 Backup and Recovery Software asks you to provide a file saving location. Once the data backup is finished, you can find the backup file at this location.
Yes, simply select the desired PST file and then add the destination. Select the appropriate filters, restore the mailboxes to Microsoft tenant, and access your emails again.
As soon as the backup process is started, the Office 365 email backup tool provides a real-time migration summary. It shows the progress of the process, displaying the items standing migrated.

What Can We Backup From Microsoft Office 365

Here’s a quick look at the data elements you can backup using the Office 365 backup tool.

Email

Efficiently analyzes the mailbox and saves all data with read/unread status and other email properties.

  • Inbox
  • Outbox
  • Archive
  • Sent Items
  • Deleted Items
  • Drafts
  • Junk Email
  • Notes
Attachments

Support all types of attachments sent/ received within a mailbox and in any file format, including:

  • Documents (.doc, .docx)
  • Text files (.txt)
  • Pdf files (.pdf)
  • Spreadsheet (.xls, .xlsx, .ods, etc.)
  • PowerPoint presentations (.ppt)
  • Images (.jpg, .jpeg, .png, .gif, etc.)
  • Videos (.mp4, .mkv, .mov, etc.)
Contacts

Utilize our Office 365 backup tool to export all contact fields, including:

  • Full Name
  • Email Address
  • Phone Number
  • Job Title
  • Company Information
  • Address
  • Date of Birth and more
Calendar

With the Microsoft 365 backup tool, export and create backups of all calendar entries. Backup calendar entries in their ICS format.

  • Meetings
  • Subject
  • Appointments
  • Reminders
  • Events
  • Locations
Journal

Backup all recordings made to the Journals to secure your essential data. Safely accesses and extracts the recording for different elements.

  • Emails
  • Meeting responses
  • Meeting requests
  • Task requests and more
Task

Take safe and secure Office 365 backup of all the task lists created by the users and store to offline storage.

  • Task with attachments
  • Start Date
  • Due Date
  • Subject
  • Status
  • Priority
  • Owner
  • Reminders
  • Recurrence (Daily, Weekly, Monthly, Yearly)
  • Categories, etc.

Microsoft 365 Backup and Restore Video Tutorial

Watch the video tutorial to learn how Kernel Office 365 Backup and Restore software works
Kernel Office 365 Backup Software Video
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Office 365 Backup Software Prerequisites & recommendations

About SoftwareAbout software

Version: 25.0

Release Date: Feb 2024

License Type: Home, Corporate & Technician

Version supportVersion support

Outlook 365, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98 & 97

Window 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT & 95 and Windows Server 2022, 2019, 2016, 2012, 2008 R2, 2008, 2003 R2, 2003 OS

Supported Plans Office 365 Enterprise E1, E3, E5 & Exchange Online Plan 1, 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials

System RequirementsSystem requirements

Hard Disk: 50 MB of disk space

Memory: 128 MB Minimum

Processor: Intel® Pentium Processor compatible (x86, x64) or equivalent

office 365 backup pdfInstallation GuideHow to useHow to use DatasheetDatasheet pdfEULA

What customers say about Kernel Office 365 Backup

rating5(4.9/5) 486 Reviews
Perfect tool for Office 365 data backup

I accidentally deleted all of data from my Office 365 mailboxes, which affected my everyday operations. Fortunately, I downloaded a thorough backup of the Office 365 tenant with Kernel Office 365 backup and restore tool just a couple of days back. I used the available backup and was able to restore the email communication successfully.

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