Everyone widely uses Gmail to exchange essential communication since it is easily available without any kind of annual maintenance. In addition, it offers ample storage space, making it one of the most preferred platforms. Gmail’s interface is designed in such a way that the status of every item is clearly mentioned in real-time, including deleted, spam, labeled, and important folders.
However, to stay updated with the technologically advanced times, users are making a switch to MS Outlook. It is undoubtedly a platform with many features including simultaneous access to multiple accounts, offline mode, more storage space, etc. But for some professionals, the situation turns out to be strange when accessibility to Gmail emails is needed in the Outlook platform. Simply put, they find it difficult to export Gmail to PST, the format used by MS Outlook. The reality is that it can be conducted quickly using a manual and an automated approach. The professional method can export Gmail to PST without Outlook, while the manual requires access to both platforms.
Manual method to export Gmail to PST format-
This approach is conducted in three significant steps. Enabling the IMAP settings in Gmail being the first one. Then, configure the Gmail account to MS Outlook. Lastly, export the Gmail messages to the desktop as a PST file.
Turn on the IMAP settings-
Login to your account and click on the Settings icon on the top right.
Select See all settings.
Under the Forwarding and IMAP/POP tab, change the IMAP access status to Enable IMAP. Lastly, click on Save Changes.
Add account to Outlook-
Open the Outlook application and click on File.
Select Add Account.
Type all the required credentials on the Auto Account Setup page and click on Next.
Once the configuration is done, your Gmail account will appear with other Outlook accounts.
Export Gmail messages to desktop-
Open the File tab in Outlook. Click on Open & Export and then, Import/Export.
From the Import and Export Wizard, select Export to a file and click on Next.
Choose Outlook Data File(.pst) and click on Next to continue.
Click on the email address and folders which need to be exported. Again, select Next.
Click on Browse to choose a location to save this PST file on your desktop. Select Finish.
Why is the manual method of exporting Gmail to PST not effective?
The following shortcomings make this approach a non-effective one-
Clearly, it is a lengthy process that involves multiple sub-steps.
The user must have access to their Gmail account and Outlook application.
It does involve a slight risk of data loss.
It consumes a lot of time which is not productive.
This is not a suitable procedure for unskilled users.
Due to a variety of better features offered by Microsoft Outlook, many users are looking to export their emails from their Gmail account to PST, which is the format used by Outlook to store the user’s data. This task can be done using a manual and professional approach, and both have their own set of advantages. Individuals can export Gmail to PST without Outlook application on the desktop using the software. On the other hand, the manual approach depends on accessibility to Gmail accounts and Outlook.
An automated method to export Gmail to PST format-
To make a time-consuming approach quite possible, you can rely on an external tool with much better abilities. With this approach, users can export Gmail to PST without Outlook application. Known as Kernel for MBOX to PST Converter, the conversion of emails from Gmail to PST is made with sure shot secure data integrity and folder hierarchy. To make such conversion in a quick way, just follow these simple steps: