Microsoft Outlook is a versatile email client widely embraced by both everyday users and professional enterprises. Its notable feature is its seamless integration with multiple email account types such as IMAP, POP, SMTP, Exchange, and Office 365. Moreover, Microsoft Outlook offers compatibility with two major operating systems, namely Windows and macOS, ensuring users can conveniently harness its distinctive capabilities to streamline their work and communication.
If users need to establish a connection between Outlook for Mac and Office 365, it is imperative to be well-versed in the precise method, as it demands accurate information from both platforms.
Reason to Configure Office 365 in Outlook for Mac
Configuring Outlook for Mac is a common desire among Mac users who utilize Office 365. While there may not be specific motives for doing so, many users opt to set up their Office 365 account with Outlook for a variety of reasons:
- To access all the Office 365 emails and messages offline
- When Outlook for Mac is the primary email app for communication
- To avoid opening Office 365 account again and again just to access emails
- For better productivity and faster communication
Now that you understand the reasons behind configuring Outlook for Mac, let's shift our focus to Outlook for Mac within the Office 365 environment.
Install Outlook for Mac
Setting up Outlook for Mac is a straightforward process that requires just a few minutes to integrate it into your system. However, prior to proceeding with the steps, it's imperative to confirm that you are operating on the latest version of Mac. The download and installation process is segmented into two sections to cater to your specific needs.
Please be aware that during the installation of Outlook for Mac, you will encounter two choices: either a company key or a personal product key, or alternatively, an Office 365 license bundled with the downloadable Office Suite version..
Company or Product Key
- If you own the product key, you need to follow this link: https://www.microsoft.com/en-us/download/details.aspx?id=45492 & then tap on Download.
- After a successful download, go to Finder and tap on Downloads.
- Open the downloaded file Microsoft_Office_2016_Installer.pkg
- As the installation wizard pops up, hit on Continue and let the installation begin.
- Next, you need to fill in the Mac login details and finish the installation
- Lastly, type up your product key and you are all set with Outlook on your Mac.
Office 365 License
- Firstly, visit Office.com and tap on Sign-in. Feed in your id and password.
- Next, go to Settings and click the Office 365 Settings option.
- From the Software tab, choose the option Install to start your download.
- As we have the Microsoft_Office_2016_Installer.pkg file, access it and begin the installation.
- Click on Continue to move ahead and installation will be done in seconds.
- Once you get a pop-up quoting your Mac login password, enter your details and complete your installation.
Configure Outlook for Mac
To begin with the process, make sure you have installed Outlook for Mac on your system, and then you can configure it to access your Office 365 mailbox or Exchange mailbox.
- Launch Outlook for Mac and click Tools from the Menu bar.
- Click Account, the Add an Account window will appear on the screen; click Exchange or Office 365 from the options.
- In the opened wizard, add the details for your Office 365/Exchange account, such as:
- Email address
- Method
- User Name and Password
- In the pop-up window, check the checkbox Always use my response for this server; then click Allow.
Your Office 365 account will be set up with Outlook for Mac, a useful approach even if you're currently utilizing Outlook for Mac with a different email account.
If you don't already have a profile set up in Outlook for Mac, simply open the application on your system. You'll be greeted with a welcome screen featuring the "Add Account" wizard. Choose the type of account you'd like to set up and then proceed with the instructions outlined in the third step mentioned earlier.
Conclusion
Outlook for Mac is the optimal choice for businesses heavily dependent on the Mac platform for their communication needs, both within and outside the organization. Additionally, it seamlessly integrates with Exchange and Office 365 mailboxes within Mac environments. This article provides a comprehensive guide on configuring Outlook for Mac with your Exchange/Office 365 account, along with an in-depth discussion on the Office 365 setup process for Outlook on Mac.
