User-friendly Features of Kernel Office 365 Backup & Restore

The utility is able to perform an accurate yet error-free Office 365 Backup, only to its dynamic features.

Microsoft 365 backup

Microsoft 365 backup Office 365 Backup tool can take a backup of either the entire mailbox or selective items and save them in the chosen output format. The process to backup Office 365 mailbox is simple and involves basic steps- select the source & destination, apply filters, and choose the output location.

Backup Hosted Exchange

Backup Hosted Exchange Hosted service providers can take the backup of the Hosted Exchange server in a PST file or any other format. You can select single or multiple mailboxes & the software will create a safe backup for all. The O365 backup procedure will remain the same. Read More..

Office 365 Public Folder backup

Office 365 Public Folder backup All the essential files in your Microsoft 365 mailbox are accessible for backup through Office 365 Backup & Restore software. After providing the user account credentials, the Microsoft 365 Backup software will also allow you to backup even the Public Folders. Read More..

Backup Shared mailboxes from Office 365

Backup Shared mailboxes from Office 365 While taking the backup of Shared mailboxes, Kernel Office 365 Backup Tool prioritizes keeping the emails intact and secure. It can save the Shared mailbox contents to all the available destination formats. Read More..

Office 365 archive mailbox backup

Office 365 archive mailbox backup Archive mailboxes are the secondary saving space & the tool lets you take backup of Archive mailbox separately from the Primary mailbox. You can choose various archive mailboxes and take their backup accordingly.Read More..

Office 365 Incremental backup

Office 365 Incremental backup Taking the Office 365 mailbox backup a second time using our software, will allow you to skip already migrated items. The software will trim down the backup task with the newer items only. This helps you to save time and avoids confusion.

Multiple Office 365 backup tasks

Multiple Office 365 backup tasks For an effective O365 backup, the Kernel Office 365 Backup tool allows you to create multiple backup tasks that will run simultaneously without affecting each other. You can apply different filters and output formats in different batches.

Automated backup using CSV file

Automated backup using CSV file There is an inbuilt CSV file that you can download and use to fill in the required backup details. To input the details, you can upload the CSV file directly. It will reduce many steps and increase the speed of the Microsoft 365 Backup.

Office 365 data protection

Office 365 data protection Microsoft 365 is liable for data availability, accessibility and protection from all external threats. Many unwanted threats can target your business & make your emails inaccessible. Our software will ensure that your data is secure from all these. Read More..

Prioritized time-saving feature

Prioritized time-saving feature Each step of Office 365 Backup tool is designed to increase the speed of the Office 365 cloud backup process and help the user to plan their backup method with complete control & flexibility. Each backup will be exported to multiple kinds of output formats, whether smaller or larger.

Free Office 365 Backup Tool

Office 365 Backup Free To backup Microsoft 365 data, the tool offers a free version that is in no way lacking in quality or features of the full version. The output formats and filter options remain as it is. The user can backup the Primary, Archive & Shared mailbox, and Public Folder but can save 10 items per Folder. Read More..

Modifiable backup with diverse filters

Modifiable backup with diverse filters Instead of saving the entire mailbox in the backup file, our Software enables selective backup using filter options like date, item type, exclude deleted and empty folders, etc. This lets you choose only the needed part of the mailbox and exclude the remaining ones.

Efficiently restores PSTs to Office 365

Efficiently restores PSTs to Office 365 The Restore software wizard can import and export multiple PST files to Office 365 accounts effectively. Office 365 Backup tool restores in both Exchange on-premises and Exchange account platforms, and throughout the restoring project, the user receives practical help at each step.

Functions without Outlook

Functions without Outlook To backup and restore Microsoft 365 mailboxes in PST format, Office 365 Backup & Restore software remains independent of Outlook. At any stage of the ongoing process, it does not require MS Outlook to be present in the system. You only need Outlook to access the PST files once the backup is done.

Unlimited mailbox restoration

Unlimited mailbox restoration There is no limitation in restoring PST files to selected Office 365 accounts with our Office 365 cloud backup software. You can browse multiple PST files and add them for online restoration in a single cycle.

No post-action is required

No post-action is required After saving the Office 365 mailboxes in the selected format, no other action is required. The mailboxes will adjust completely to the offline file, and the hierarchy of folders will also remain intact.

Quick recovery from accidental/intentional deletion

Quick recovery from accidental/intentional deletion Users often panic once the Office 365 retention period of 90 days is over. Relief is when you can restore all the data from accidental or deliberate deletion, even beyond the retention period.

Rapid recovery of selective data

Rapid recovery of selective data Several Microsoft 365 scenarios are responsible for data loss. Kernel Office 365 Backup tool provides an effective solution using powerful algorithms where selective data recovery is feasible.

Why is Office 365 (Microsoft 365) backup necessary?

The robust infrastructure of Microsoft is accountable for providing a dependable environment to manage online data. But it does not take 100% responsibility for data protection.

Microsoft follows a shared responsibility model where it handles the Data Center, Operating System, Networks, and applications. It makes sure that the user data is available instantly. But it allows users control over accounts, access management, and other endpoint devices. In ransomware attacks, accidental deletion, or inside data breaches, the lost data will not recover. Hence, to be prepared for the worst situations like losing your precious data, you must take an offline Office 365 cloud backup of your Microsoft 365 account.

What manual Office 365 Backup offers

  • Saves smaller mailboxes securely.
  • Easy recovery after hardware and software failures.
  • Saves mailboxes with their permissions.

What manual Office 365 backup does not offer

  • Not suitable for oversized mailboxes.
  • No efficient recovery after natural disasters at data centers.
  • No protection from hackers, malware, and ransomware attacks.

Which Data can you Backup With Kernel Office 365 Backup Tool?

Backup email messages from mailbox folders

Emails Backup email messages from mailbox folders such as Inbox, Outbox, Junk, Deleted Items, Sent Items, etc. Read More..

Backup all kind of attachments

Attachments Backup all kinds of attachments like documents, media files, etc.

Backup contacts with complete information

Contacts Backup contacts with complete information like Contact Number, Address (both home and work), Email ID, other information, etc.

Backup the exact hierarchy & structure of the mailboxes Backup the default

Hierarchy Backup the exact hierarchy & structure of the mailboxes and the default or applied priorities and categories on emails.

Backup all calendar entries

All Items Backup all calendar entries like appointments, meetings, events, venues, categories, etc.

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Frequently asked questions about Office 365 Backup tool
These simple steps are required for taking the backup of Microsoft 365 data:
  1. Download Kernel Office 365 Backup & Restore tool.
  2. Install and launch the software on your system.
  3. Now click the Add button to select the Office 365/ On–Premise Exchange/ Hosted Exchange Server mailbox.
  4. Choose Login Type and input the login details of your account (Do check the given login instructions).
  5. Now connect/list Single or Multiple mailboxes.
  6. User can select Mailbox, Archive Mailbox or Public folders to backup as per requirement.
  7. Select filters and choose the output type.
  8. Start the backup process, after backup completion user can save the saving summary.
The steps to recover your essential Microsoft 365 data are as follows -
  1. Download the Office 365 Backup and Recovery software in your system.
  2. Install and launch the software.
  3. Select the Restore option.
  4. Click on +Add in the Add Source section to enter a healthy PST/OST file.
  5. Choose the required files and click on Open.
  6. Now, click on +Add under the Add Destination section. Choose the appropriate login method- Basic or Modern Authentication.
  7. Enter the asked details and click on Add.
  8. The Source and Destination file will be added to the software. Click on Set Filter and Migrate.
  9. Choose the type of mailbox and select Migrate.
  10. You can apply some filters to recover selective data only. Finally, click on I am OK, Start Migration.
  11. The recovery process will be completed shortly.
Office 365 does not take a backup but replicates the user data to multiple data centers at different geographical locations. When a disaster occurs, Office 365 will retrieve the user data from the secondary data center with a 99.9% accessibility rate. But, if you follow the Service Licensing Agreement, the user is liable for the data lost from unauthorized access. So, it is better to take a constant backup at regular intervals with Office 365 Backup software.
Before starting the transfer, the Office 365 Backup software will allow you to select the location of the PST file according to your preference.
You should apply the date range filters and choose only new items. It will skip the older emails.
No, the Office 365 administrator can choose all the associated mailboxes in a single login and run multiple backup processes simultaneously. No additional attempt is required.
Using the trial version of the Office 365 Backup tool, you can easily backup the Office 365 mailbox but will save only 10 items per folder.
Yes, the Office 365 Backup Tool is compatible with all Microsoft 365 plans and saves Office 365 data from all active plans.
The backup process can run well in the background, allowing users to continue their work without interruptions.
The Office 365 Backup tool can take backup of all the content, including emails, attachments, contacts, calendar entries, appointments, events and much more.
Certain unique and helpful filters like Folder, Date, Item type, Sender etc., allow users to save selective content according to their preference.
Office 365 holds emails in the user mailboxes as long as an active subscription plan is associated with the account. Also, the availability of emails depends on the organization's retention policy. For the Exchange Online account, the default retention policy is applied automatically. If you enable the archive mailbox, then the emails from the primary mailbox will move to the archive after 2 years. The admin can also change the retention policy and move the emails to the shared mailbox earlier.
Businesses must often keep mailboxes from certain employees even when they leave the organization. That's why the Office 365 admin keeps the in-place hold on such mailboxes, so they are not deleted completely. Such mailboxes remain in the database, but they are inactive. The user can run a content search using the Microsoft Purview compliance portal. It will be a keyword-based search that will look for critical data in the inactive mailbox.
To protect the mailbox from losing data, Office 365 uses a database Availability Groups feature to replicate it to multiple data centers. In a failure, when the primary mailbox is corrupt or deleted, data is retrieved from the other copies of mailboxes from different data centers. But it does not ensure that it will provide a point-in-time recovery. So, Microsoft strongly recommends using a third-party service or application to take the backup of Office 365.
If you have created Groups in Office 365 using the admin account, you can take a separate backup of it. When you input the Administrator credentials on the login page, choose the second option to 'List all mailboxes using above credentials' and choose the Get Group(s) option. It will select only groups present in the account. Later, the remaining backup process is the same as regular mailboxes.
Before taking a backup file, the Office 365 Backup software asks you to choose a folder where you can save the backup file. It also allows for creating a new folder.
The O365 Backup tool will create multiple PST files for each Microsoft 365 mailbox you selected for the backup. The name of the PST file will remain the same as the mailbox for simple identification.
The software provides a unique filter option 'skip previously migrated items (incremental).' Choose this filter and export only new data in the backup file.
How does it work?
HOW TO Backup and Restore Office 365 Mailboxes?

It is a smartly designed software that offers a smooth experience to users for the backup & restoration of Microsoft 365 mailboxes. The GUI of the O365 Backup tool is designed in such a way that even beginners can easily backup Office 365 mailbox and recover their data with it. Check out the below screens to know better:

Add the Office 365/Exchange Server Account for Backup
Select among Mailbox, Archive Mailbox, and Public Folder
Filter and save the items
Video - Kernel Office 365 Backup & Restore
Kernel Office 365 Backup & Restore video
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Software Prerequisites & Recommendations

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About Kernel Office 365 Backup & Restore

  • Version: 23.1
  • Release Date: May 2023
  • License Type: Corporate & Technician

Version Support

Outlook 365, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98 & 97

Window 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT & 95 and Windows Server 2016, 2012, 2008 R2, 2008, 2003 R2, 2003 OS

Supported Plans Office 365 Enterprise E1, E3, E5 & Exchange Online Plan 1, 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials

System Requirements

  • Hard Disk

    50 MB of disk space

  • Memory

    128 MB Minimum

  • Processor

    Intel® Pentium Processor compatible (x86, x64) or equivalent

  • Operating System

    Windows 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT, 95 (FAT 16, FAT 32, NTFS, NTFS5) Windows Server 2016, 2012, 2008 R2, 2008, 2003 R2, 2003

Software Guides

What customers say about Kernel Office 365 Backup and Restore
rating5 (5 / 5) 483 Reviews
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Safest tool for O365 Backup

Successfully backed up all Office 365 data to my Personal desktop. It is the quickest and safest tool I've ever used to backup my O365 data.

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