Exchange Public Folders are designed to offer a collaborative platform for sharing critical files and data. However, when it comes to seamless file sharing and accessibility, Shared Mailboxes in Office 365 prove to be a more user-friendly solution. Consequently, during the migration from on-premises Exchange to Exchange Online, numerous organizations opt to migrate their on-premises Exchange Public Folders into Office 365 Shared Mailboxes. This transition enhances the convenience for users seeking efficient access to their data through various mobile devices and applications.
Shared mailboxes in Office 365 do not necessitate an additional license. Administrators have the flexibility to connect users from their Office 365 accounts, granting them access to these shared mailboxes. Next, let's explore two methods for creating shared mailboxes in Office 365:
Let us understand them both in detail:
This is the simplest method to create a shared mailbox.
Thus, a shared mailbox is created with a specified username and members (with delegation rights to access it).
This procedure may look a little complex. But useful in some conditions as this is the only method in which you can set a Send on behalf permission.
ew-Mailbox -Shared -Name "tom" -DisplayName "tom" -Alias tom | Add-MailboxPermission -User lamba tarun@-----.onmicrosoft.com -AccessRights FullAccess –InheritanceType All | Set-Mailbox -GrantSendOnBehalfTo lamba tarun@-----.onmicrosoft.com
Here, tom is a display name by which your shared mailbox tom@------.onmicrosoft.com will be created and lamba tarun@-----.onmicrosoft.com is the mailbox to which access rights are to be assigned.
The user has successfully created a shared mailbox in Office 365. Now, the task is to export the Exchange public folder to Office 365 shared mailbox.
If you want to perform export or migration in a hassle-free way with complete accuracy, you can take the help of a robust, professional tool - Kernel Migration for Exchange – Express Edition.
Export Exchange Public Folders to Office 365 shared mailboxes using KME – Express Edition
Execute the steps sequentially and export public folders to shared mailboxes within minutes.
So, it is clear that public to shared mailboxes migration is quite easy with Kernel Migration for Exchange – Expression Edition.
There are two primary methods for establishing shared mailboxes within Office 365: one involves utilizing the Exchange admin center, while the other employs Exchange PowerShell. This article will cover both methods in detail. Once you've successfully created a shared mailbox in Office 365, you can further enhance its functionality by importing Exchange public folders into it. To accomplish this task seamlessly, you can rely on Kernel Migration for Exchange – Express edition.
Migrate Public Folders to Office 365 Shared Mailbox