Exchange Migration Tool to Migrate Exchange Server Mailboxes

Common Instances to use Exchange Migration Software

Go through the common scenarios when you can use our Exchange email migration tool for your assistance.

Migrate from Exchange to Exchange

With the user-friendly Exchange server migration wizard, you can perform direct migration of data between two Exchange Servers. The tool eliminates the need to perform complex procedures, easily connects the source and the destination Exchange Servers, maps mailboxes, and transfers email data. Use this tool whenever you want to upgrade your Exchange Server version or move to a Hosted Exchange environment.

Migrate from Hosted Exchange

Exchange migration of mailbox data from Hosted Exchange, such as GoDaddy, Rackspace, Amazon WorkMail, etc. to Exchange Server and Office 365. With the Microsoft Exchange migration tool, carry out easy transfer of mailboxes and all the required permissions with a user or global admin account or a mapped CSV file.

Migrate Cross-forest and cross-domain

Use the Kernel Exchange Migrator to transfer mailboxes among multiple domains and Active Directory forests. The tool helps you to get away from the hassle of intermediary steps and directly move data from older versions of Exchange to upgraded versions without any impact on integrity. Establish co-existence between source and target mailboxes with ease.

Migrate between Exchange and Office 365

When you need to migrate mailboxes (Emails, Contacts, Tasks, Calendars, etc.) from Exchange server to Office 365 or vice versa, utilize the features of the Kernel Exchange Migration Tool. Migrate the metadata along with other data. No more manual approaches and turn to automated resolution for a smoother migration.

How does Exchange to Exchange Migration Tool Work?

The Exchange migration tool allows easy connection with the source and destination. Simple migration process along with full data integrity maintained while you upgrade to the new environment.

Perform Preliminary Analysis

Before initiating the actual migration process, pre-migration analysis is an exclusive feature offered by the Exchange migration tool. It supports the analysis of mailboxes as well as public folders. This feature helps to:

Get rid of potential migration risks, such as data loss.
Identify the time that the process will take to complete.
Learn about the ideal amount of data you can migrate in one batch.
Assess the infrastructure.
Perform migration effectively without interruptions

The pre-migration analysis shows a list of information including Mailbox/ Public Folder Name, Total Folders, Total Items, Total Size, Approximate Time, and Status. Study these to perform a hassle-free procedure.

Select Data from the exchange mailbox source

Select Data from the Source

The process starts with selecting the source whose mailbox or public folder data you want to migrate. There are 3 sources to select from:

Exchange Server: Enter credentials of any Exchange Server version 2010, 2013, 2016, and 2019 to add as source.
Hosted Exchange: Migrate from a hosted Exchange environment, such as Rackspace, Amazon WorkMail, etc.
Office 365: Migrate data from the archive, shared, or user mailboxes and public folders between Office 365 tenants or to on-premises Exchange server.

Once the source is selected, provide the necessary credentials to establish the connection. Preview the mailboxes and select the desired mailboxes from the tree-like structure or import using a CSV file.

Apply Mailbox Filters and Settings

When you migrate data using Exchange email migration software, you can use available filters to make sure that selective data is transmitted to the destination. Select or deselect the mailboxes/ public folders. Use the Date filter and Folder filter to specify the mailboxes you want in the target Exchange environment. Apart from this, there are certain settings that can help you make the migration process even better:

Synchronization Settings: Use it to synchronize source data with the target, vice-versa, or both ways.
Blackout Settings: Allows you to select a duration of the day to allow or deny the migration process.
Notification Settings: Configure the email address to receive notifications about the running process.

The features as described are designed with advanced algorithms to manage large-scale migrations with no effect on your regular operations.

Key Features of Exchange Server Migration Tool

Discover the prominent features offered by the Exchange migration software for a secure transfer of data across Exchange environments.

Backup Exchange Data

The Exchange migration software facilitates an easy extraction of backup from Exchange mailboxes. Use it to download an offline copy of Office 365, On-premises Exchange and Hosted Exchange data to a PST/ MSG/ EML file.

Pre-migration Analysis

With the help of pre-migration analysis feature, get away from the potential issues that might occur during migration. Perform prior evaluation of the Exchange to Exchange migration for factors like network speed and active machines for a smooth Exchange data migration.

Mailbox and Public Folder Migration

Use the tool to migrate user mailboxes, archive mailboxes, shared mailboxes, or public folders from any version of Exchange Server. Select any number of mailboxes or public folders to migrate data (emails, contacts, calendars, etc.) with the folder structure and permissions.

No Limitations on Size

The advanced Exchange migrator tool allows migration of mailboxes without any size restrictions. Users get to migrate any number of Exchange mailboxes between different Exchange versions, such as 2010, 2013, 2016, 2019, Hosted Exchange, and Office 365.

Job-based Migration

With the job-based migration feature, the tool makes it easy to run the migration of multiple mailboxes at the same time. Create multiple jobs and run them all together at once especially when you need to migrate large mailbox data.

Migrate Mailbox Properties & Permissions

The Exchange to Exchange migration solution also transfers mailbox properties and permissions, namely Outlook profiles, rules, folder permissions, mailbox permissions, and GAL lists. It further migrates passwords and total SID history to the targeted mailbox.

Easily Map Folders and Mailboxes

Perform easy mapping of the mailboxes and public folders automatically or use a pre-mapped CSV file for successful migration of the mailbox objects. Users can create Office 365 mailboxes in the destination if a mailbox with same name is not available.

Filters for Selective Exchange Migration

Filters for Selective Migration

The Exchange to Exchange migration tool comes with a set of data filters to support selective migration of mailboxes. Use Migrate To, Date Range and Folder Category (inbox, sent items, outbox, calendars, and contacts) to make data selection.

Schedule Migration Job

The Exchange migration software allows you to schedule migration jobs as per your convenience. Select “Schedule Time” radio button under Run Job at section on the Add job page. It removes the need to manually run the process.

Detailed Migration Reports and Alerts

Track migration progress with real-time notifications and alerts. Use the “View Reports” in the dashboard or receive them straight to your mailbox. Access detailed reports through the web-based reporting console to monitor and control the process.

Migration Rollback

Migration rollback in the Exchange mailbox migration tool helps to undo any incorrect or failed mailbox migrations. This feature reverses the migrated data from the destination. After the rollback, you can recreate a job and run the migration again.

Auto-synchronization of Exchange Mailboxes

Auto-synchronization of Mailboxes

The Exchange Server migration tool provides a two-way Global Address List (GAL) synchronization. It means you can reflect all the changes that are made to the source environment in the destination, vice versa or bi-directionally with the auto synchronization of mailboxes.

Agent Configuration

The Agent Configuration property within the Exchange migration wizard allows you to use the network-connected computers as the agents. With Outlook accessible on these computers, the agents help in migration load sharing and fast-track the process.

Footprint Cleaner

This feature helps to add or remove tags left behind after migration in both source and destination. To re-migrate these email messages, it’s required to first un-tag those messages and turn the synchronization status to “Stop”.

Preserve Original Hierarchy

The Exchange Online migration tool preserves the original hierarchy of the mailbox folders throughout the Exchange to hosted Exchange migration. This assures that there’s no change in the structure of the database when migrated to destination.

Stop Migration Job

On the ‘Add Job for mailbox’ page, you can select the Job Rights as “Start” and “Stop” to display on the report console. It allows you to stop any migration job in progress before its completion and restart if needed.

Support Multiple Languages

With the accessibility of Microsoft Exchange migration tool in diverse languages, which include Deutsche, Espanola, and Italia, it supports a wide range of business. The UNICODE aspect helps to maintain the data integrity across all languages following the industry benchmarks.

Express Edition – Migrate without Outlook

When you want to perform small migration jobs, use Express Edition of the Exchange to Exchange migration tool. It is a compact version of Kernel Migrator for Exchange that supports bidirectional transfer of data between Exchange and Office 365.

What we can migrate?

Check out the list of sources and destinations that you can migrate with the Exchange Server migration tool.

Hosted Exchange On-premises Exchange/ Exchange Online Emails Hosting Service

Hosted Exchange

Our migration services recognize each aspect of the Google Workspace mailbox and migrate them to any desired platform after proper planning.

Email Servers Platforms via EWS

Microsoft 365
Amazon WorkMail
Web Mail
Exchange Server
Rack Space
Other prominent cloud email servers

On-premises Exchange/ Exchange Online

All the mailbox content is supported for migration via our Exchange migration services and our team allows you to select either complete or selective data and adopt the new platform comfortably.

Email Servers Platforms supporting EWS & MAPI/Outlook

Exchange Server (2010, 2013, 2016, 2019)
Microsoft 365
Amazon WorkMail
Office 365 Groups
Other primary cloud email servers

Emails Hosting Service

The online account of Amazon WorkMail that contains mailboxes and other data will migrate to other platforms preserving the folder structure and data integrity.

Email Servers Platforms

Microsoft 365
Amazon WorkMail
Exchange Server
Other major cloud email servers

Major Benefits of Exchange Migration Tool

Go through the top benefits offered by the Kernel Exchange Mailbox Migration tool to help you migrate Exchange mailboxes.

Speedy Exchange Data Migration

The Exchange migration tool can migrate massive amounts of data quickly with the efficiently designed algorithms. Use it for quick, secure, and precise migration of the mailboxes.

Track Real-Time Progress

With the required administrative rights to the Exchange mailbox, use the Web-based reporting console to track the real-time progress of Microsoft Exchange migration.

No Loss of Mailbox Data

Download the Exchange migration tool to transfer mailbox data and metadata between any Exchange server environment without any loss. The tool simply copies data from the source to the destination.

Zero Downtime

Migration of mailboxes with the Exchange migration utility assures that there is minimal to zero downtime throughout the process. It makes sure of the business continuity during data transmission.

Highly Compatible

The tool is highly compatible with Exchange Server 2000/ 2003/ 2007/ 2010/ 2013/ 2016/ 2019 and Windows 365/11/10/8.1/8/7/2012/2012 R2 and Windows Server 2022, 2019, 2016 and older versions.

Incremental Migration

With the Exchange mailbox migration tool, you can authenticate that there’s no data redundancy in the destination. This means that only new or updated data is moved between consecutive migrations.

Kernel Exchange Migrator FAQs

Find out answers to some common questions that users have related to our tool.

How can I migrate Exchange 2010 to Office 365?

Follow the step-by-step process below to migrate mailboxes from Exchange 2010 to Office 365:

Step 1: Create a new Project Name and migration Job Name.
Step 2: On the next screen, select the source using Migrate from option.
Step 3: Provide details like Domain Controller Name, Username, Password, etc.
Step 4: Select the mailboxes you want to migrate and enter Office 365 credentials as asked.
Step 5: Apply the desired filters and map the mailboxes before migration.
Step 6: Apply Synchronization, Notification, and Blackout time settings.
Step 7: Execute the process immediately or use Schedule to run it later and adjust the Report Console.
Step 8: Verify the migration summary and start the process.

How to migrate mailbox exchange?

There are manual methods to migrate mailbox Exchange such as the PowerShell scripts or through the Exchange Admin Center. However, the non-technical users tend to make errors while using these. Using our Exchange email migration tool will help you execute the transfer within just a few steps.

Can I use Exchange Migrator to export Exchange Server 2016 Standard to PST?

Yes, apart from data migration, the Exchange migration software also allows you to backup Exchange Server 2016 to PST. It allows data export from any version of Exchange to a PST file. To export Exchange data, simply create a new Backup project followed by a new job and then run it to store the data locally.

How to avoid possible challenges from Exchange email migration?

The feature “Pre-migration analysis” in the tool helps you prepare efficiently for the actual migration. It allows finding approximate time required to perform data migration and resolve any errors that may occur during the analysis. You’ll need the source and target server credentials to perform the analysis.

We are planning to migrate Office 365 groups from one tenant to another. Does your tool support Office 365 groups migration?

The Exchange migrator supports easy Office 365 groups migration from one tenant to another. Moreover, you can also perform public folder migration to groups, shared mailbox, and archive mailbox.

We need to migrate about 150 mailboxes from Exchange 2013 to Microsoft 365, including Spanish language mailboxes and users. Can your software help us?

The Exchange email migration tool supports multiple languages, such as Deutsch, Espanola, and others for mailbox migration. It automatically detects the language of mailboxes, so there’ll be no language barriers for the users. It also supports the UNICODE characters, making it easy to migrate between different language characters.

Does this tool work with bidirectional synchronization? Is it possible to switch the Microsoft Exchange version and user configuration from the old mailboxes to the new ones without loss of emails?

The tool has an Auto-synchronization feature that helps in bidirectional sync between the source and the destination. Besides, there’ll be no loss of data or its integrity during the migration process.

Is it possible to create new users and groups in the destination?

Yes, the tool allows you to create new users and groups in the destination environment during migration of mailboxes.

While using this software, is it possible to execute Exchange mail migration as per my convenience?

Yes, you can. To run exchange mail migration, select Schedule Time under Run Job at section and then pick a suitable time and date according to your convenience.

Does Kernel Exchange Migration software automatically map the mailboxes?

Yes, the tool has different user mapping options such as Map using CSV and Map automatically. With these options, you can easily map the source mailboxes with the destination and transfer public folders or mailboxes.

Will there be any changes in the data from the source server?

No, there will be no change in the data at the source server even after migration. This tool copies the selected data from the source (mailbox rules, permissions, and other properties) to the destination rather than any modifications.

Is it possible to execute Hosted Exchange migration through this tool?

You can use the Exchange server migration tool to migrate to and from on-premises Exchange server, Hosted Exchange, and Office 365.

I am unable to find the mailboxes in the target server list. How do I map them?

For the situations when you can't find the desired mailbox or mailbox with the same name as the source in the destination, map them to another mailbox. Moreover, you can also use “Create Mailbox” to create a new mailbox in the destination.

Is there any way available for direct migration from Exchange 2013 to 2019?

Unfortunately, there are no native ways to migrate data directly from Exchange 2013 to 2019. It is a limitation of Microsoft that it doesn’t support coexistence between two Exchange versions. However, with the help of our Exchange Server migration tool, you can achieve this transition smoothly within a few minutes. It supports cross-forest as well as intra-forest migrations.

I want to migrate on-premises mailbox to O365. Is it possible with this Exchange server migration tool?

The Exchange online migration tool helps with error-free migration of on-premises mailboxes to Office 365. There will be no data loss involved in the process.

How long does Exchange migration take?

The time duration for any migration process depends upon the amount of data you’re planning to migrate. The larger is the volume of the data, more will be the time taken. However, the tool facilitates a quick process of migration.

How to migrate Exchange to Exchange Online?

Kernel Migrator for Exchange tool helps you move data between an Exchange Server and Exchange Online. The tool makes it easy to migrate data within same and different domains for any of the Exchange Server versions.

How to migrate Exchange server to a new server?

To migrate an Exchange Server data to a new server, first make sure that you have the necessary permissions and access rights to do the transfer. Take backup of the source environment and verify that the network connection is stable.

Use the Exchange migration tool and connect the source mailboxes/ public folders and then connect the destination server. Apply the required filters, choose if you want to auto-synchronize, agent configuration, or choose to execute immediately/ schedule the process. With this simple process, you can effectively take data to a new Exchange server.

My organization wants to migrate only 70 mailboxes from Exchange 2016 to Office 365 for now. Can I buy more license later on?

Yes, you can start now with the basic license and later on, if the requirement of your business increases, you can purchase an additional license. There will be no issues in accessing the unused licenses anytime you want.

Does this tool allow public folder migration between on-premises Exchange SBS 2013 and Office 365?

With the Exchange migrator, you can also migrate public folders apart from mailboxes. You can create a public folder migration job and then easily transfer data from Exchange SBS 2003 to Office 365.

I have some O365 shared mailboxes which I want to move to another tenant. Does your tool support shared mailbox migration?

Yes, the Exchange migration tool supports shared mailbox migration between the Office 365 tenants. Also, it also supports migration of user mailboxes, and archive mailboxes.

We were migrating 635 mailboxes from Exchange 2016 cu6 to Exchange 2019 cu13 using native migration methods, but 17 mailboxes failed. Can your tool help with it?

Our Exchange Server migration tools ensure migration of mailboxes between all Exchange versions irrespective of the Cumulative updates.

I need EX07 to EXO migration via MAPI/Outlook or alternatively via EWS, including migration of public folders to a shared mailbox. Is it possible with this software?

The Exchange mailbox migration tool simplifies the Exchange 2007 to Exchange Online migration via MAPI/Outlook as well as via EWS. It also allows moving public folders to shared mailboxes.

The primary mailbox storage in my source is full. Does the tool allow to split the mailbox?

With the Exchange migrator tool, you can easily split a mailbox and prevent the data loss. For e.g. If your primary mailbox is full, you can split the data to multiple mailbox folder (public folder, shared mailbox, or archive mailbox). This prevents significant data loss. It also allows you to merge multiple mailbox folder data to a single mailbox.

How do I conduct Exchange email migration within the same domain server?

Apart from cross-forest or cross-domain migration, the Exchange migration tool also facilitates migration of mailboxes and public folders within the same domain. Some intra-forest migrations supported by the tool include Exchange 2003 to 2007/2010, Exchange 2007 to 2010/2013, and Exchange 2010 to 2013/2016.

Exchange Migration software Prerequisites & recommendations

About software

Version: 23.4

Release Date: Nov 2023

Version support

Exchange Server: Exchange Server 2000/ 2003/ 2007/ 2010/ 2013/ 2016/ 2019

Outlook: Outlook 2019/ 2016/ 2013/ 2010/ 2007/ 2003

SharePoint Servers: SharePoint 2013/ 2016/ 2019/ SharePoint Online (Office 365), SharePoint Server Subscription Edition, SharePoint Foundation 2013/ 2010, SharePoint Server 2010

Virtual Environments: Hyper-V Server 2008/ 2008 R2/ 2012/ 2012 R2, VMware ESX/ ESXi Server, Microsoft Virtual PC

Prerequisites

Availability of Microsoft Outlook Outlook 2000/ 2003/ 2007/ 2010/ 2013 (Recommended)/ 2016/ 2019

Must-haves for Report Console NET Framework 4.0/IIS 5.1 or higher

Must-haves for Profile Manager:
GPMC (Group Policy Management Console) installed on the machine, where program is installed.
Required Anonymous Authentication in Security, for connecting Outlook profile to Office 365 and Exchange 2013.

System requirements

Hard Disk: 4 GB free space for the installation and data migration

Memory: Minimum 4 GB RAM

Processor: Intel® Pentium 4 Class or higher Processor

Operating System: Windows 365/ 11/ 10/ 8.1/ 8/ 7/ & 2012/ 2012 R2 and Windows Server 2022, 2019, 2016 and older version

Installation guide

How to use

EULA

What customers say about Kernel Migrator for Exchange

(4.9/5) 482 Reviews

Move from on-premises to Microsoft 365

We had been using Exchange Server 2013 on-premises until we decided to move to Microsoft 365. The Exchange Migration tool made it easy to fix things and migrate our server data to the cloud efficiently.

Alberto Daniel