Are you also using public folders in Office 365 and want to export them to Outlook PST? If yes, then this article is written for you.
Exporting Office 365 public folders to Outlook PST might be a simple task, but it is not that easy. It requires adequate understanding of Office 365 environment and public folder architecture. It is necessary for enterprises to export their public folder data to PST to have a backup in case of any disaster, or other specific reasons, such as:
- To prevent public folder growth and cut down cost on Office 365 storage
- To make the public folder data available offline for specific purposes like forensic analysis of important mails, ensuring business continuity during server issues, etc.
- To restore specific Office 365 user mails that got deleted accidentally
- To share user data outside the organization
- For backing up critical data from Shared folders or public folders
But, there are not many manual methods to export Office 365 Public folders to PST available as the size of public folders is often too large which makes it almost impossible to export. So, how can users export their public folders to PST format quickly?
With the help of an automated tool like Kernel Office 365 Backup & Restore, you can easily export public folders to Outlook PST. It is considered as one of the best utilities to export Office 365 public folders to PST.
Kernel Office 365 Backup & Restore
Kernel Office 365 Backup & Restore is among one of the great Office 365 tools that can be used to export public folders to Outlook PST. It is empowered with some great features and provides some great benefits to users which include:
- Backup Office 365 mailboxes to PST without installing Outlook
- Exports Office 365 public folders to Outlook PST
- Works with on-premises/hosted Exchange & Exchange Online
- Export User/Archive/Shared mailboxes & Groups to PST
- Advanced filters to extract specific data
- Skip empty/deleted folders or duplicate data
- Save the export report to CSV file.
Moreover, the functioning of the tool is pretty impressive, as it doesn’t include any difficult steps. Even non-technical users can easily work with the tool.
Follow the below steps to export Office public folders to Outlook PST:
-
Download Kernel Office 365 Backup & Restore and install on your system.
- On launching the tool, a window will appear on the screen with two options: Backup and Restore. Select the “Backup” option.
- In the new window, click the “Add” button to add Office 365 account details. In the next window, provide the Office 365 credentials.
- Once Office 365 account is added, click “Set filters and Migrate.”
- In the next step, select “Public Folder” from the right drop-down menu and click “Migrate.”
- The process will take 4-5 minutes to complete. With the Office 365 Backup & Restore tool, you get advanced filters to export public folders based on your requirements. So, set the filters like Date, Item type, Mailbox folders, etc. and click “I am OK Start Migration.”
- Select the specific location where you want to save the public folders in PST format.
- The Save As pop-up window will appear on the screen. Select the PST option and click OK.
- The tool will take some time to export public folders to PST. Once it is complete, you’ll receive a notification on your screen displaying:
Note: If you want to Export multiple mailboxes, then you must have an Office 365 account with administrative privileges.
You can save this report to CSV format, and this CSV file can be used to restore public folders to Office 365. To restore public folders to Office 365, select the “Restore” option of Kernel Office 365 Backup & Restore.
Conclusion
Exporting Office 365 public folders to Outlook PST is essential for backup purposes. But, having no easy manual methods to export public folders to PST makes it a little tricky. So, prefer using Kernel Office 365 backup & Restore tool to export Office 365 public folders to Outlook PST.
KernelOffice 365 Backup & Restore
A simple tool to Backup Office 365/Exchange mailboxes to PST & Restore them
