User-friendly Features of Kernel Office 365 Backup & Restore

Get detailed information related to quick and easy Office 365 Backup.

Microsoft 365 backup

Microsoft 365 backup The Microsoft 365 Backup covers entire mailbox items and place them to selected output file. The backup task in simpler with minimum number of steps like selection of source and destination, application of filters, and output folder location. Any Microsoft 365 user can take the backup of their mailbox easily.

Backup Hosted Exchange

Backup Hosted Exchange For hosted service providers, they can take the backup of hosted exchange in PST format. You can select any number of mailboxes and the software will create a safe backup for all. The backup procedure will remain same. Read More..

Office 365 Public Folder backup

Office 365 Public Folder backup The important files present in the Office 365 mailbox are accessible for backup through our software. After providing the credentials of user account, the software will allow you to select public folder for backup too. Read More..

Backup Shared mailboxes from Office 365

Backup Shared mailboxes from Office 365 To take the backup of shared mailboxes, Kernel Office 365 Backup & Restore provides full support in keeping the emails intact and secure. It can save the shared mailbox contents to all the available destination formats. Read More..

Office 365 archive mailbox backup

Office 365 archive mailbox backup Archive mailbox are the secondary space for saving mailbox items and our software lets you select archive mailbox separately from the primary mailbox. You can select various archive mailbox and take their backup. Read More..

Office 365 Incremental backup

Office 365 Incremental backup If you take the backup of the mailbox a second time by using our software, then it will offer you to skip already migrated items. The software will trim down the backup task with the newer items only.

Multiple Office 365 backup tasks

Multiple Office 365 backup tasks For an effective backup of Office 365 data, the software allows you to create multiple backup tasks that will work separately without affecting each other. In different batches, you can apply different filters and different output formats too.

Automated backup using CSV file

Automated backup using CSV file There is an inbuilt CSV file that you can download and use to fill in the required migration details. To input the details, you can upload the CSV file directly. It will reduce many steps and increase the speed of the migration.

Office 365 data protection

Office 365 data protection Microsoft is liable for data availability, accessibility, and protection from external threats. But it does not take the backup of your mailbox by default. There are many unwanted threats like a ransomware attack that can target your business and lock you from accessing the emails. Our software will make sure that your data is saved in such files that can be restored easily. Read More..

A straightforward plan, every time-saving feature

A straightforward plan, every time-saving feature Each step of the software is designed to increase the speed of the backup process and help the user plan a backup method with complete control. Whether it is smaller or larger, each backup will be exported to multiple kinds of output formats.

Office 365 Backup Free

Office 365 Backup Free The free version of the software does not lack in quality or features. It takes the backup of entire mailbox but will 10 items per folder. All the destination formats and filter options will be available here. You can also save public folder, shared mailbox, and archive mailbox using the free version. Read More..

Modifiable backup with diverse filters

Modifiable backup with diverse filters You do not require to save entire mailbox in the backup file as our software offers diverse filters that choose only the required part of mailbox and exclude remaining parts. There is date filter, item type filter, exclude deleted folder, exclude empty folders, etc.

Efficiently restores PSTs to Office 365

Efficiently restores PSTs to Office 365 The Restore wizard of the software can import/export multiple PST files to Office 365 accounts effectively. It restores in both Exchange on-premises and Exchange account platforms, and the whole restoring project gets practical help at each step.

Functions without Outlook

Functions without Outlook To take the backup of Office 365 mailboxes in PST format and restoring them back to Office 365, the software remains independent of Outlook. At any stage of the ongoing process, it does not require MS Outlook to be present in the system. To access the PST files after backup, you will need Outlook only.

Unlimited mailbox restoration

Unlimited mailbox restoration Using our software, there is no limitation in restoring PST files to selected Office 365 accounts. You can browse multiple PST files and add them for online restoration. In a single cycle, you can restore all the PST files from your organization’s account to Office 365.

No post-action is required

No post-action is required After saving the Office 365 mailboxes in the selected format, no other action is required. The mailboxes will adjust completely to the offline file, and the hierarchy of folders will also remain intact.

Quick recovery from accidental/intentional deletion

Quick recovery from accidental/intentional deletion Users often panics once the Office 365 retention period of 90 days is over. Relief is when you can restore all the data from accidental or deliberate deletion, even beyond the retention period.

Rapid recovery of selective data

Rapid recovery of selective data Several Microsoft 365 scenarios are responsible for data loss. Kernel software provides an effective solution using powerful algorithms where selective data recovery is feasible.

Why is Office 365 (Microsoft 365) backup necessary?

The robust infrastructure of Microsoft is accountable for providing a dependable environment for online data. But it does not take 100% responsibility for data protection.

Microsoft follows a shared responsibility model where it handles the Data Center, Operating System, Networks, and applications. It makes sure that the user data is available instantly. But it allows the user to take control over accounts, access management, and other endpoint devices. In ransomware attacks, accidental deletion, or inside data breaches, the lost data will not recover. So, to lower the chances of losing your precious data, you should take the backup of your Office 365 account in an offline file.

What manual Office 365 Backup offers

  • Saves smaller mailboxes securely.
  • Easy recovery after hardware and software failures.
  • Saves mailboxes with their permissions.

What manual Office 365 backup does not offer

  • Not suitable for oversized mailboxes.
  • No efficient recovery after natural disasters at data centers.
  • No protection from hackers, malware, and ransomware attacks.

Data which you can Backup

Backup email messages from mailbox folders

Emails Backup email messages from mailbox folders such as Inbox, Outbox, Junk, Deleted Items, Sent Items, etc. Read More..

Backup all kind of attachments

Attachments Backup all kind of attachments like documents, media files, etc.

Backup contacts with complete information

Contacts Backup contacts with complete information like Contact Number, Address (both home and work), Email ID, other information, etc.

Backup the exact hierarchy & structure of the mailboxes Backup the default

Hierarchy Backup the exact hierarchy & structure of the mailboxes Backup the default or applied priorities and categories on emails.

Backup all calendar entries

All Items Backup all calendar entries like appointments, meetings, events, venue, category, etc.

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Frequently asked questions about
Kernel Office 365 Backup & Restore

Simple steps are described below to backup Microsoft 365 data:
  1. Download Kernel Office 365 Backup & Restore tool
  2. Install and launch the Office 365 Backup and Restore software
  3. Now click the Add button to add Office 365/ On–Premise Exchange/ Hosted Exchange Server
  4. Choose Login type and Input the login details of your account (see the instruction described in reference to login)
  5. Now connect/list Single or Multiple mailboxes
  6. User can select Mailbox, Archive Mailbox or Public folders to backup as per requirement.
  7. Select filters and choose the output type
  8. Start the backup process, after backup completion user can save the saving summary.
The steps to recover your essential Microsoft 365 data are as follows-
  1. Download the Office 365 Backup and Recovery software in your system.
  2. Install and launch the software.
  3. Select the Restore option.
  4. Click on +Add in the Add Source section to enter a healthy PST/OST file.
  5. Choose the required files and click on Open.
  6. Now, click on +Add under the Add Destination section. Choose the appropriate login method- Basic or Modern Authentication.
  7. Enter the asked details and click on Add.
  8. The Source and Destination file will be added to the software. Click on Set Filter and Migrate.
  9. Choose the type of mailbox and select Migrate.
  10. You can apply some filters to recover selective data only. Finally, click on I am OK, Start Migration.
  11. The recovering process will be completed shortly.
Office 365 does not take a backup, but it replicates the user data to multiple data centers at different geographical locations. When a disaster occurs, Office 365 will retrieve the user data from the secondary data center with a 99.9% accessibility rate. But, if you follow the Service Licensing Agreement, the user is liable for the data lost from unauthorized access. So, it is better to take a constant backup at regular intervals.
Before starting the transfer, the software will ask you the location where you want to save the PST file.
You should apply the date range filters and choose only new items. It will skip the older emails.
No, the Office 365 administrator can choose all the associated mailboxes in a single login. No extra attempt is required.
The trial version has the limitation for free backup of Office 365 to save only 10 items per folder.
Yes, the software saves Office 365 data from all active plans.
The backup process can very well run in the background while allowing all its users to continue their work without any interruptions.
The software has the capacity to take backup of all the content which includes emails, attachments, contacts, calendar entries, appointments, events and much more.
Certain unique and helpful filters like Folder, Date, Item type, Sender etc. provides users with the flexibility to save selective content only according to their preference.
Office 365 holds emails in the user mailboxes as long as an active subscription plan is associated with the account. Also, the availability of emails depends on the organization's retention policy. For the Exchange Online account, the default retention policy is applied automatically. If you enable the archive mailbox, then the emails from the primary mailbox will move to the archive after 2 years. The admin can also change the retention policy and move the emails to the shared mailbox earlier.
Many times, businesses require to keep the mailboxes from certain employees even when they leave the organization. That's why the Office 365 admin keeps the in-place hold on such mailboxes so that they are not deleted completely. Such mailboxes remain in the database, but they are inactive. The user can run a content search using the Microsoft Purview compliance portal. It will be a keyword-based search that will look for critical data in the inactive mailbox.
To protect the mailbox from losing its data, Office 365 uses a feature called Database Availability Groups, in which the mailbox is replicated to multiple data centers. In a failure, when the primary mailbox is corrupt or deleted, data is retrieved from the other copies of mailboxes from different data centers. But it does not ensure that it will provide a point-in-time recovery. So, Microsoft strongly recommends using a third-party service or application to take the backup of Office 365.
If you have created Groups in Office 365 using the admin account, you can take a separate backup of it. When you input the Administrator credentials on the login page, then choose the second option to 'List all mailboxes using above credentials' and choose the Get Group(s) option. It will select only groups present in the account. Later, the remaining backup process is the same as regular mailboxes.
Before taking a backup file, the software asks you to choose a folder where you can save the backup file. It also allows for creating a new folder.
The tool will create multiple PST files for each Microsoft 365 mailbox you selected for the backup. The name of the PST file will remain the same as the mailbox for simple identification.
The software is providing a unique filter option 'skip previously migrated items (incremental).' Choose this filter and export only new data in the backup file.

How it Works?

Add the Office 365/Exchange Server Account for Backup

Software Prerequisites & Recommendations

About Kernel Office 365 Backup & Restore

  • Version: 22.4
  • Release Date: Oct 2022
  • License Type: Corporate & Technician

Version Support

Outlook 365, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98 & 97

Window 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT & 95 and Windows Server 2016, 2012, 2008 R2, 2008, 2003 R2, 2003 OS

Supported Plans Office 365 Enterprise E1, E3, E5 & Exchange Online Plan 1, 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials

System Requirements

  • Hard Disk

    50 MB of disk space

  • Memory

    128 MB Minimum

  • Processor

    Intel® Pentium Processor compatible (x86, x64) or equivalent

  • Operating System

    Windows 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT, 95 (FAT 16, FAT 32, NTFS, NTFS5) Windows Server 2016, 2012, 2008 R2, 2008, 2003 R2, 2003

Software Guides

What customers say about Kernel Office 365 Backup and Restore

rating5 (4.9 / 5) 471 Reviews
  • 5 Star
  • 4 Star
  • 3 Star
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  • 1 Star
Very Cost Effective

Gets all data secured from Office 365. This tool really helps me with Office 365 data management. Previously, I tried some other tools, but they cost a lot of money.

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Tobias dantzig
Verified, collected by KernelApps
November 29, 2022
Safe and Effective tool

Gets all cloud data back to my computer in just a few clicks. This is a fast, safe and very precise tool for all Office 365 users. The cost of the software is equally good.

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Adalyn grace
Verified, collected by KernelApps
November 23, 2022
Simple and safe procedure

Thanks to the KernelApps tool to backup all data from the cloud to my Desktop. It also simplifies the process of saving data. No need for technical support.

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Aaliyah ebrahim
Verified, collected by KernelApps
October 31, 2022
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