Usually, when a business adopts Exchange Server, then they install the server at their premises and manage it regularly. But not each business can handle the expenditure and they look for other mediums where they can get the same benefits. Hosted Exchange provides the flexibility to the business to get rid of the physical infrastructure while keeping the environment intact. A third-party vendor will take care of Exchange setting and it is completely scalable.

The user has the sole responsibility to keep the data intact and stop the unwanted authorization. A healthy and timely backup will ensure that data remains protected in offline files unaffected by the online activities on the server.

There are two different methods that can be considered for the backup of hosted Exchange mailbox data to MS Outlook PST file format.

Method 1: Manual Method for Hosted Exchange Backup

You will have to first configure your hosted Exchange account in MS Outlook in order to back up the Exchange mailbox to PST.

Below-mentioned steps will take you through the manual process to backup the mailbox to PST file.

  • STEP 1: Launch Outlook and click File > Click Open & Export. Launch Outlook
  • STEP 2: In Open & Export, click Import/Export.

    click Import/Export
  • STEP 3: Select Export to a file from Import and Export Wizard and click Next.

    Select Export to a file from Import and Export Wizard

  • STEP 4: Select Outlook Data File (.pst) from the Export to a File window and click Next.

    Select Outlook Data File (.pst)

  • STEP 5: Now, select the folders to export and click Filter to back up the data selectively from Exchange mailbox.

    Click Filter to back up the data selectively
  • STEP 6: Select the desired criteria from the filter list and click OK.

    Select the desired criteria from the filter

  • STEP 7: Click Browse and set the location for the backup file. Click Finish to execute the saving process.

    Click Browse and set the location for the backup file
  • STEP 8: You can protect the backup file by setting the password for the PST file. The option to create the password pops up just after clicking the Finish. Click OK once you set the password.

    Click OK once you set the password

     Now, lastly, type in the password for the created backup.pst file. Click OK, and your backup file is ready at the location you have selected.

    Backup file is ready

Method 2: Automated Method

The hosted Exchange mailbox backup can be performed using a third-party professional tool – Kernel Export Office 365 to PST. The software works amazingly with on-premises/hosted Exchange Server, and Office 365 and safely backs up complete mailbox data to PST files. You can add multiple Exchange Server/Office 365 mailboxes for backup at a time. Also, to back up the mailboxes, the software does not require MS Outlook installation. Hence, the software is quite simple to use and widely compatible with all versions of MS Exchange Server.

Related topic
Office 365 Backup Box
Kernel Export Office 365 to PST

Backup Office 365/Exchange Online mailboxes to PST without Outlook.

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