Exchange Server is a reliable and powerful email server used widely by corporates for the centralized management of e-mail communication. Many organizations rely on hosted Exchange deployments in order to avoid the hassles in the deployment and maintenance of on-premises Exchange infrastructure. This article is all about backing up of a hosted Exchange mailbox using MS Outlook.

There are two different methods that can be considered for the backup of hosted Exchange mailbox data to MS Outlook PST file format.

Method 1: Manual Method for Hosted Exchange Backup

You will have to first configure your hosted Exchange account in MS Outlook in order to back up the Exchange mailbox to PST.

Below-mentioned steps will take you through the manual process to backup the mailbox to PST file.

  • STEP 1: Launch Outlook and click File > Click Open & Export.
  • STEP 2: In Open & Export, click Import/Export.

  • STEP 3: Select Export to a file from Import and Export Wizard and click Next.

  • STEP 4: Select Outlook Data File (.pst) from the Export to a File window and click Next.

  • STEP 5: Now, select the folders to export and click Filter to back up the data selectively from Exchange mailbox.

  • STEP 6: Select the desired criteria from the filter list and click OK.

  • STEP 7: Click Browse and set the location for the backup file. Click Finish to execute the saving process.

  • STEP 8: You can protect the backup file by setting the password for the PST file. The option to create the password pops up just after clicking the Finish. Click OK once you set the password.

    Now, lastly, type in the password for the created backup.pst file. Click OK, and your backup file is ready at the location you have selected.

Method 2: Automated Method

The hosted Exchange mailbox backup can be performed using a third-party professional tool – Kernel Export Office 365 to PST. The software works amazingly with on-premises/hosted Exchange Server, and Office 365 and safely backs up complete mailbox data to PST files. You can add multiple Exchange Server/Office 365 mailboxes for backup at a time. Also, to back up the mailboxes, the software does not require MS Outlook installation. Hence, the software is quite simple to use and widely compatible with all versions of MS Exchange Server.