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In the modern era, ensuring a secure online repository for organizing and managing an organization’s data has become crucial. Microsoft SharePoint Online and OneDrive for Business stand out as highly reliable and secure options for data storage. These platforms effectively store various types of documents, encompassing procedures, works in progress, templates, runbooks, and more.
These records are typically classified as extremely important. Any unintended erasure or data misplacement can lead to chaos within an organization. This is where backups play a crucial role in preventing such scenarios. In this blog, we will delve into the reasons for backing up SharePoint Online and OneDrive data and explore various approaches to achieve this.
Certainly, Microsoft prioritizes robust security measures within its products. Nevertheless, potential risks such as inadvertent data loss and malware infiltration persist. Consequently, absolute confidence in the safety of data stored in the SharePoint Online and OneDrive platform is challenging, necessitating a consistent backup strategy. This involves preserving SharePoint Online content in offline files within local storage. Let’s delve into the rationale behind emphasizing the need for backups, shedding light on the crucial importance of safeguarding SharePoint Online and OneDrive data.
SharePoint Online and OneDrive have revolutionized data storage, prompting consideration of the necessity of backups due to Microsoft’s robust cloud infrastructure ensuring high availability and enhanced security. Nonetheless, organizations that prioritize their data still find backups imperative, advocating for backing up SharePoint Online and OneDrive for added assurance.
Backups serve the purpose of safeguarding copies of SharePoint Online and OneDrive data in a secure location, facilitating potential restoration to either the same or a different Office 365 account when necessary. By storing a backup of SharePoint Online in local storage, the file becomes accessible for cloud restoration as well.
So, having mentioned the reasons for a backup, the next topic of discussion would be the best practices for backup SharePoint Online and OneDrive data.
So, having mentioned the reasons for a backup, the next topic of discussion would be the SharePoint Online backup and restore best practices.
The topic includes the following subjects for discussion.
SharePoint Online Backup will cover several features of a SharePoint account like the following –
Note: It is not feasible to create backups for Web Parts and Site page customization properties in SharePoint Online. However, other items can be stored in SharePoint Online with a designated format, allowing for efficient storage management.
The tool leverages the integrated eDiscovery functionality within Office 365, exclusively available for Enterprise E3 and E5 plans. This feature empowers users to safeguard SharePoint Sites and associated data through Litigation Hold, Search, and Export components. Users can customize data filtering by applying specific conditions like date, subject, size, among others. Although a litigation hold can be initiated and subsequently exported, it’s important to note that this isn’t a dedicated mechanism for backing up SharePoint Online.
Suppose there are no SharePoint Online Backup files are available and OneDrive; still, we can try some manual strategies to restore the data.
Note: Users must have a minimum E3 subscription to use such retention services.
The initial Recycle Bin is referred to as the user Recycle Bin, housing user-deleted data for approximately 93 days, during which it can be restored. Once data is deleted from the user Recycle Bin, it is transferred to the Site Collection Recycle Bin. The total retention duration for data in both Recycle Bins is 93 days.
Though these manual backup practices are free, there are some challenges associated with them:
With eDiscovery backup solution:
With OneDrive Sync Client backup solution:
With the Other Manual Backup/Restore Strategies
After discussing the manual backup and restore practices and the challenges associated with them, we recommend using a professional solution to easily and quickly backup SharePoint Online and OneDrive data.
We’ve developed highly proficient software designed to perform SharePoint Online backup and restoration seamlessly. You can initiate this process by providing the SharePoint Site URL and login credentials. Moreover, our SharePoint migration tool facilitates smooth transitions between SharePoint Servers, whether they’re on-premises or online. Feel free to experiment with the demo version at no cost.
Great blog to get all your answers to Sharepoint Online backup. But I found this tool a better go-to option than the manual method. Saves time and effort.
All the practices mentioned in the article are important. I am a SharePoint admin and these practices ensure the health of documents.
This blog is very useful who wants to learn about the SharePoint online Backup/Restore.