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Nowadays, having a secure place for storing and managing organizations’ data online has become important. Microsoft SharePoint Online and OneDrive for business are among the best and safest platforms to store data. Both these platforms store different kinds of documents, including procedures, documents in creation, templates, runbooks, etc.
These documents are often labeled as highly critical, which means an accidental deletion or data loss can create a hectic situation for an organization. That’s where the backup comes in to avoid such situations. So, here in this blog, you will get to know why we need to backup SharePoint Online and OneDrive data and different methods to do so.
Undoubtedly, Microsoft ensures high security in its products, but still, there are some possibilities of accidental loss, malware attacks, etc. That’s why one cannot feel completely confident about the security of data stored in the SharePoint Online and OneDrive environment, so there is a regular need for backups. In the backup activity, you can save SharePoint Online to local storage in the offline files. Why are we focusing on backup? Here are some valid points which compel users to think about how important It is to backup SharePoint Online and OneDrive data.
Both SharePoint Online and OneDrive changed the way data is stored. Microsoft’s cloud high availability and advanced security make you think why backup is needed. But backup is still a must-have for organizations that value their data. SharePoint Online and OneDrive backup are suggested because there can be
And backups are meant to secure a copy of the SharePoint Online and OneDrive data in a safe destination so that it can be restored to the same or different Office 365 account when there is a need. When you save the backup of SharePoint Online to local storage, then the file is available for cloud restoration too.
So, having mentioned the reasons for a backup, the next topic of discussion would be the best practices for backup SharePoint Online and OneDrive data.
So, having mentioned the reasons for a backup, the next topic of discussion would be the SharePoint Online backup and restore best practices.
The topic includes the following subjects for discussion.
SharePoint Online Backup will cover several features of a SharePoint account like the following –
Note: The backup of Web Parts and Site page customization properties in SharePoint Online is not possible. All the remaining items are available for SharePoint Online to location storage saving and there will be a proper format to save it.
It utilizes the integrated eDiscovery feature in Office 365 (only for Enterprise E3 and E5 plans), which allows users to backup SharePoint Sites and their data using its components – Litigation Hold, Search, and Export. Users can filter the data by adding conditions based on date, subject, size, etc. A litigation hold can be created and later exported. However, you must understand that it is not a devoted SharePoint Online Backup mechanism.
Suppose there are no SharePoint Online Backup files are available and OneDrive; still, we can try some manual strategies to restore the data.
Note: Users must have a minimum E3 subscription to use such retention services.
The first Recycle Bin is called the user Recycle Bin, which contains the data deleted by the user, for about 93 days (can be recovered within this period). The data deleted from the user Recycle Bin shifts to the Site Collection Recycle Bin. The combined retention period for both the Recycle Bin is 93 days.
Though these manual backup practices are free, there are some challenges associated with them:
With eDiscovery backup solution:
With OneDrive Sync Client backup solution:
With the Other Manual Backup/Restore Strategies
After discussing the manual backup and restore practices and the challenges associated with them, we recommend using a professional solution to easily and quickly backup SharePoint Online and OneDrive data.
We have brough the most competent software that takes SharePoint Online Backup and restore it back to the active account. You can do start the process using the SharePoint Site URL and login details. In addition, the SharePoint migration tool allows migrating between SharePoint Servers (both on-premises and Online). It can be tried for free with the demo version.