How to Migrate SharePoint Permissions Easily?

Aftab Alam Aftab Alam Updated On - 25 Oct 2019

If you ask that if SharePoint allows migrating the SharePoint permissions, then in a single word the answer would be, Yes. But before jumping to migrate the permissions, you must get familiar with the multiple types of permissions a SharePoint environment has. There are user permissions, permissions levels, groups permissions, site permissions, and even personal permissions.

It is beneficial to get complete information about these permissions and then plan your migration method.

  1. Default Permissions Levels

  2. Default Permissions levels are various permissions which authorize a user to perform multiple actions on the objects. Here is a brief list of default permissions levels –


    Permission Level


    Permission Included


    Description


    View Only


    View Items, View Versions, View Pages, Browse User
    Information


    User can view application pages and related items.


    Limited Access


    View Application pages, Browse User information, User Remote
    Interface


    User can access the shared resource


    Read


    View Items, Open Items, View Versions, View pages
         


    User can view pages, list items, and download documents


    Contribute


    Add Items, Edit Items, Delete Items, Edit Personal User
    Information, Add Personal Web parts, Remove Personal Web parts, Update
    personal web parts


    User can edit user information, delete version in lists and
    libraries.


    Edit


    Manage Lists, Contribute Permissions
     


    User can manage lists.


    Design


    Add and Customize pages, Apply Style, Edit permissions


    User can Add, View, Update, Delete, Approve, and Customize
    items or pages


    Full Control


    All Permissions


    User has full control

    Note: A user can customize the permission settings for the initial five levels. To change the permission levels for Limited Access and Full Control, you can make individual permissions unavailable for a complete web application.

  3. User permissions

  4. User permissions are further categorized into three categories – list permissions, site permissions, and personal permissions.

    1. List permissions
    2. Some of the prominent list permissions are:


      Permission


      Permissions Included


      Description


      Manage Lists

      Edit,
      Design, Manage Hierarchy

      User can create and
      delete lists, add or remove columns or views of a list


      Override List Behaviors


      Design, Full Control

      User can check a
      document for another user and can read/edit their terms


      Add Items

      Edit,
      Design, Full Control

      User can add items
      lists, and add documents to
      libraries


      Delete Versions


      Contribute Edit, Design, Full Control

      User can delete
      previous versions of list items or documents


      Create Alerts

      Read,
      Edit, Design, Full Control

      User can create alerts


      View Application Pages

      Full
      Control

      User can view
      application pages and enumerate lists

    3. Site Permissions
    4. Site Permissions are applied to site items. Some important permissions of them are the following:

      Permission

      Permissions Included

      Description


      Create Subsites

      Full Control

      User can create subsites, meeting workspace site, and
      document workspace site.


      Manage Web Site

      Full Control

      User can perform complete administrative tasks for the site


      Add and Customize Pages

      Design, Full Control

      User can add, modify, or delete HTML pages or the site


      Manage Alerts

      Full Control

      User can manage alerts for all users of the website


      Open

      All

      User can open a website, list, or folder to access site
      items


      View Pages

      Read, Contribute, Edit, Design, Full Control

      User can view pages in a website

    5. Personal Permissions
    6. Personal permissions are attached to single objects and items in the SharePoint.

      Permission

      Permissions Included

      Description


      Manage Personal Views

      Contribute, Edit, Full Control

      User can create, change, and delete personal views of lists


      Add/Remove Personal Web
      Parts

      Contribute, Edit, Full Control

      User can add/remove personal web parts on a web part page


      Update Personal Web
      Parts

      Contribute, Edit, Full Control

      User can update Web Parts

How to migrate SharePoint Permissions

After gaining complete information of various SharePoint permissions, it become easy to migrate permissions. But due to lack of a proper manual method to migrate the permissions, you need to take assistance of a professional tool. Kernel Migrator for SharePoint reduces the complexities to manage permission migration and directly migrate the Permissions along with respective data.

  1. Using Kernel Migrator for Sharepoint, you can migrate complete sites, lists, and libraries from SharePoint 2010 to 2013, SharePoint 2010 to 2016, and SharePoint 2013 to 2016. After selecting the SharePoint-to-SharePoint migration, you can check the Migrate Permissions option.
  2. check the Migrate Permissions option
    Note: If you have checked the Migrate Permissions, then you can also check the second option of Remap Users/Groups. It will help you to map SharePoint accounts.

  3. Click Add New Mapping button and add Source User Name and Destination User Name in the respective boxes. Then click OK.
  4.  map SharePoint accounts

  5. Finally, you can see that the source and the destination are selected to migrate the permissions directly.
  6.  permissions directly to see source and the destination

Conclusion

If you do not migrate the permissions along with SharePoint data, then you will need to assign new permissions after migration. It will take time and energy of SharePoint administrators. If you want to avoid this situation, take the services of Kernel Migrator for SharePoint. This SharePoint migration tool can be used to upgrade or downgrade the SharePoint platform and also to migrate data from Windows file system to Sharepoint, from public folder to SharePoint, and from file system to Google Drive/OneDrive for business.