Two Ways to Check SharePoint Online Storage Information

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Microsoft 365 offers a suite of applications, including Exchange Online, OneDrive, SharePoint, and more. Among these, SharePoint Online stands out as a cloud-based service that empowers users to efficiently manage diverse content and foster collaboration. The available storage capacity for your SharePoint Online account depends on your subscription plan and the number of licenses you hold. SharePoint Online administrators frequently need to assess storage quotas and allocations for various purposes. In this guide, we will present several techniques for locating storage-related settings in SharePoint Online.

Ways to Check SharePoint Online Storage Information

1. Via SharePoint Online Admin Center
2. Via Windows PowerShell

You can access storage space details in SharePoint Online through the SharePoint admin center. To do this, we’ll make use of the Storage Metrics functionality found within Site Collection Administration. This feature is accessible in both SharePoint Online and in versions starting from SharePoint 2010.

Here is the complete method that answers your query to check SharePoint storage information for each site present in the account.

1. Log in to the SharePoint Online as a site administrator or with the required credentials.
2. Go to the SharePoint admin center. There, click Active sites on the left panel, choose your site for inspection and click on its URL to open it.
   
3. In the opened SharePoint Site page, go to the left panel and click the Site contents option.
   
4. Next, click Site settings.
   
5. Now, move to the Site Collection Administration category and click Storage Metrics under it.
   
6. Now, you have complete storage information such as Type, Name, Total Size, % of Parent, % of Size Quota, and Last Modified (date and timings) about Site Collection contents.
   

Note: The maximum storage size limit for a site is 25TB by default. However, you can set it up manually with the following steps.

1. In the SharePoint admin center panel, click Settings.
   
2. On the Settings page, click Site storage limits option.
   
3. Switch to Manual option and click Save.
   
4. Select the desired site, click on … and choose the Storage option.
   
5. On the Change storage limit page, edit the maximum storage limit for this site by entering it manually (in GB as shown below) and then clicking Save option.
   

To get the storage quota in your SharePoint Online, you can use the Windows PowerShell.

First of all, you require connecting SharePoint Online Site with Windows PowerShell. Let us know about its process.

1. Run the Windows PowerShell as administrator by right-clicking it and selecting Run as administrator option.
2. Then run this command.
   $credential = Get-Credential

   A dialogue box with credential req will be opened. Here, add your SharePoint Online account user name and password, then click OK.
   

3. Then, to import the Windows PowerShell module, you need to run this command.
   Import-Module Microsoft.Online.SharePoint.PowerShell

   

4. Finally, execute the below command to connect SharePoint Online to PowerShell module.
   Connect-SPOService -Url https://”username”-admin.sharepoint.com -credential $credential

   

5. Hence, you have connected SharePoint Online to Windows PowerShell successfully. To check the storage quota of a particular SharePoint site, just run this command next.
   Get-SPOSite

   

You will get information like Site URL, Owner name, and Storage Quota for all sites available in that SharePoint Online account.

This manual procedure outlines how to determine the storage quota in SharePoint Online. While the Exchange Online PowerShell approach may appear somewhat technical, the first method offers a straightforward alternative. SharePoint Administrators should inform users about the manual process for checking SharePoint Storage information.

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Final Words

Utilizing the SharePoint Migration functionality within SharePoint Online, you can easily monitor maximum storage limits for sites and configure the storage size for individual sites. Both the Admin Center and PowerShell facilitate the management of this process. However, in cases where a site’s size exceeds its designated maximum threshold, you’ll require effective techniques to facilitate the transfer of content either between sites or within an entire site collection. The Kernel Migrator for SharePoint offers efficient SharePoint Migration methods, allowing you to select specific sites, apply filters, and ensure site agility and accessibility for new data.