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Summary: This article offers a comprehensive guide on migrating data from Documentum to SharePoint Online, highlighting the reasons for the shift and detailing key steps such as user access setup, metadata transfer, content migration strategies, manual import, data verification, testing, and tools for automation.

The use of cloud-based solutions for storing files and documents has surged in the digital realm. As a result, individuals are increasingly considering the transition of their data from traditional systems like Documentum to contemporary alternatives such as SharePoint Online. While this may appear daunting, it doesn’t need to be. In this article, we’ll furnish you with a comprehensive guide on effortlessly and securely transferring your data from Documentum to SharePoint Online. By staying tuned, you’ll swiftly migrate all your documents from one platform to another seamlessly. Let’s embark on this journey together.

Documentum to SharePoint | Overview

To start off, let’s delve into the reasons you might find it beneficial to migrate your data from Documentum to SharePoint Online. Documentum serves as a content management system for numerous organizations, facilitating document storage and management. Nevertheless, as technology progresses, a growing number of entities are opting for cloud-based alternatives like SharePoint Online. This transition offers users heightened flexibility, cost efficiency, and a range of other advantages.

When transitioning from Documentum to SharePoint, it’s crucial to grasp the distinctions in features and functionality between the two systems. Documentum boasts a robust suite of document management tools, yet falls short in comparison to SharePoint Online when it comes to collaboration capabilities. Unlike Documentum, SharePoint Online offers extensive support for third-party applications, elevating its functionality to new heights.

In our upcoming sections, we’ll explore the steps involved to migrate SharePoint documents from Documentum process in greater detail and provide helpful tips for making it as smooth as possible.

User Access & Security Settings

Prior to initiating the migration from Documentum to SharePoint, it’s crucial to verify that users intending to access the data possess the required permissions. This involves establishing user accounts in SharePoint Online and ensuring they are granted access to pertinent security configurations that may require adjustment. Taking care of these preparations in advance will streamline the process for users to seamlessly commence their work with the transferred data.

Metadata Transfer

A seamless migration from Documentum to SharePoint hinges on the meticulous transfer of all document metadata. To ensure precision during the transition, it’s imperative to create a mapping system bridging Documentum and SharePoint Online. Once this system is in place, you can initiate the data transfer to SharePoint Online.

Content Migration Strategies

Once the permissions and metadata mapping are in place, kick off the Documentum to SharePoint migration. Choose a migration strategy based on your data set’s size and your document structure’s complexity. For example, if you have a large amount of documents to transfer, you may want to use an automated process like the top SharePoint migration software or other custom scripts. Conversely, when dealing with a more confined set of data, opting for manual transfers might prove simpler and quicker.

Manually Import Mapped Data into SharePoint

To transfer data from Documentum to SharePoint, take the exported data and manually import it into SharePoint. Simply compile all essential information, such as titles and metadata fields, into a CSV file. Next, upload this file directly into SharePoint Online. The data will then seamlessly integrate into the new platform with accurate mapping.

Verify Data and Cleanup

Before users begin working with SharePoint document management, it’s important to verify that all of your data has successfully been transferred. Typically, this process entails manually reviewing a handful of documents to ensure that their related metadata is accurate and synchronized. Additionally, there might be some housekeeping tasks, like removing duplicate or extraneous files from SharePoint, that need attention.


Give uploading, downloading, editing, and sharing documents in SharePoint Online a spin. If all goes smoothly, you’re good to deem the migration a success and kick off using SharePoint Online as your fresh document storage solution.

Tools for Automating the Process

If you aim to streamline the data migration process, various third-party tools are at your disposal for automation. These tools enable the establishment of automated processes that seamlessly integrate with your current infrastructure. This simplifies the management of extensive data transfers, eliminating the need for manual configuration at each stage. Consider employing the Kernel Migrator for SharePoint software, which boasts advanced capabilities.

This tool is equipped with various features designed to streamline and automate data migration. Users can effortlessly move lists, sites, items, libraries, and teams from one platform to another by utilizing its CSV file for bulk migration functionality. Additionally, the tool facilitates the transfer of content along with its associated metadata, simplifying the swift migration of data from SharePoint to alternative platforms like SharePoint Online. Furthermore, it includes a scheduler feature, empowering users to automate migration tasks and establish recurring routines for consecutive migrations.

Last Say

By adequately preparing and gaining proficiency in the migration tools at your disposal, along with a comprehensive grasp of the data configuration procedures, the transition from Documentum to SharePoint can be executed smoothly.
The success of this migration endeavor may vary according to factors such as scale and the nature of the data to be transferred or exchanged. However, this blog serves as a valuable initial resource for anyone embarking on a migration journey from Documentum to SharePoint Online. It is crucial to ensure that all steps are executed correctly to fully reap the benefits of efficient collaboration. The use of Kernel Migrator for SharePoint simplifies the overall migration process, transforming it into a straightforward task of selecting and migrating data.

Kernel Migrator for SharePoint