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When an organization adopts the SharePoint platform to manage its documents on a large scale, then they are not aware that it needs the services of a seasoned SharePoint administrator to make use of the full potential of the SharePoint document management system. Several issues need professional attention, such as:
You require some SharePoint document management best practices to handle all the above-noted issues effectively.
Here is a Quick Checklist for SharePoint Migration that an administrator must have before planning a migration to SharePoint:
The answers to all these questions depend on the culture of your organization. The methods or tools that you use should be flexible enough to help you control the sites.
To make the full usage of the SharePoint document management system for your business, there are several practices that you can follow:
You can create versions for both major and minor changes, and there are settings available to specify how many minor or major versions should be retained. You should set a limit for it because having a greater number of versions for a large file is going to consume more storage space. Ideally, you should maintain the versioning limit up to 10 for both major and minor versions.
You can index a column of the large list or library. The index on a column will enable the SharePoint to find the data present in the list or library quickly. You can search and find thousands of files in minimum time by using the index. You should apply the filter to search the files in the columns that are indexed. As the additional indexes in the column consume additional space in the database, you should create additional indexes only on such lists and libraries that are used very frequently.
After reading all the above-mentioned practices of managing the SharePoint document management system, you can optimize the collaboration between the team members and departments.
There are multiple practices that you can follow in your SharePoint environment to simplify it and enhance the productivity. You should follow the best document and site management techniques for sites, document libraries, etc. And when you want to upgrade the SharePoint, then you may need to maintain the environment you have created as such. That’s why you should use Kernel Migrator for SharePoint tool to conduct any migration to a different SharePoint version. This SharePoint Migration tool supports all the versions of SharePoint, and you can get additional features like filters, version migration, migration scheduling, and more. The software will make sure that the current environment of your SharePoint accounts moves safely to another account, and you can retrieve the best benefits of the SharePoint document management system.