SharePoint is a document management platform that can also store great-sized data, and share and validate it. On the other hand, OneDrive is the cloud storage place where the user can upload, access, and share files. Accessibility to these files is pretty easy. However, some new users might be unable to open SharePoint documents. But there are various methods to do that, and you should check them based on their suitability.
Some other options are also available to open the file:
When you select a file, the File menu also opens. Here, you can click the Open button to open the document.
To access the document, simply right-click on it. In the menu that appears at the top, locate and click on the "Open" command. From there, you have the option to open the document either within your web browser or directly in the associated application. If you have the Microsoft Office suite installed, selecting this option will open the document seamlessly in the respective Office application.
The Ellipsis, represented by a three-dotted icon, becomes visible upon selecting a document within the site interface. The available options within the Ellipsis menu mirror those from the previous method. If you encounter difficulties accessing SharePoint documents, simply click on the "Open" option, which subsequently presents the choice to either open the document in your web browser or dedicated app. Select your preferred option and proceed to open the document.
If you currently have a document open in the MS Office suite, you can seamlessly access it within the app without encountering any disruptions, even in cases where Word may experience crashes when attempting to open a SharePoint document. Here's a step-by-step guide to help you through this process:
If you find yourself unable to access SharePoint documents, it's important to understand that these documents are indeed available within the site, accessible to all users granted site permissions. However, there may be instances where you need to provide access to a specific document or folder for a user who lacks site-wide permissions. In such cases, you can still share these files or entire folders selectively. To do this effectively, you must possess the necessary permissions to grant users the ability to view and edit these files. Here's a step-by-step guide on how to share a file with another user:
If you want to change the access level for any user, then you can change the type of link. Click the dropdown list to edit the settings in the details pane.
NOTE: By default, the ‘Allow Editing’ setting is turned on, and you can disable this setting to allow the user to only view the file.
After making all the changes, click Apply. Then input the name of the user and click Send.
If you are unable to open SharePoint documents, then don't worry; there are several methods to access the documents, which are mentioned at length above. When you upgrade SharePoint to the latest version, you must also migrate SharePoint documents. You can easily do this migration when you use Kernel Migration for SharePoint. SharePoint Migration Software supports all SharePoint versions, and you can apply various filters, schedule the migration, and get a complete report after the migration.
Q - Why can't I open Word documents on OneDrive?
A - OneDrive allows all its users to access all their files easily. However, many users are facing the issue of Word documents not opening on OneDrive, or even OneDrive not letting open any file, and the most common reasons behind this are-
Solution to Migrate SharePoint, Office 365, OneDrive & Google Drive