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Summary: Facing problems in moving to SharePoint Online? Our blog tackles common issues like slow data transfer, security worries, and more. Learn how smart organizations can make things smoother. Get insights into dealing with tricky customizations. Moreover, get analysis on the Kernel Migration for SharePoint – your helpful tool for a stress-free migration. Simplify your journey to SharePoint Online with easy solutions now.

Have you tried migrating to SharePoint Online from your old on-premises SharePoint Server? If yes, then you must have experienced some challenges during the migration. So, make sure that you know about these challenges well before the migration. Here, we are going to have a discussion on this.

Cloud hosting of SharePoint Server has many advantages like anytime access, advanced security, more storage, more advanced features, collaborations, etc., compared to on-premises servers. That is why many on-premises SharePoint users seek this migration, but it is not as simple as an upgrade as it throws many issues while performing the migration. Let us discuss some common SharePoint Online Migration issues and try to find out the possible solutions.

Typical challenges with SharePoint Online migration

  1. Storage Issues: There should be ample space to store the migrated content. And the content needs to be in an organized and structured manner as unorganized content is likely to consume the storage space allotted for the same. It is a challenge for SharePoint users and administrators who are preparing the migration.
  2. Active Directory Health Risks: The Active Directory must be in a healthy state as the process of directory syncing and identity federation would slow down with the health issues associated with Active Directory. It needs to be managed by the free Microsoft utility known as IdFix, capable of locating and fixing health issues with Active Directory.
  3. Metadata Loss: Often there is a risk of complete loss or misplacement of metadata during the manual way of migration. It may or may not be a complete loss. But the loss of the earlier metadata can be controlled if the content record is defined accurately and content is organized prior to the migration.
  4. Bulk Content Migration: While trying to migrate data in bulk to SharePoint Online, users face challenges as it risks the correct storage placement at the target location. So, it is suggested to arrange similar types of files together for proper distribution and migration.
  5. Bandwidth Challenges: SharePoint administrators and users encounter significant challenges related to limited bandwidth when conducting bulk data migration. In such cases, the migration process experiences slow performance, delayed content loading, and reduced quality. This issue particularly affects integrated applications like Skype for Business. To address this challenge in future SharePoint Online migrations, a thorough pre-analysis of the selected internet connection is essential.
  6. Security Concerns: SharePoint Online migration involves transitioning data to the cloud, always making it accessible online. This poses potential risks such as online threats, hacking, spam, and malicious integrated links. However, the Cloud and Microsoft 365 offer advanced security features and settings that can be leveraged to safeguard migrated data against these risks.
  7. Disorganized Content: An often-encountered scenario is the presence of unorganized information within SharePoint. This disorganization is typically attributed to the practices of the organization and its users. Properly analyzing and structuring sites, libraries, lists, content types, and content layouts in an organized manner simplifies the migration process. Failure to do so can turn even a straightforward migration into a challenging and time-intensive event.
  8. Customization Complexity: While third-party migration tools are valuable for SharePoint Online migration, extensive customizations in the existing solution present challenges. Manual intervention is required at multiple stages, especially in cases where the permission model does not inherit properly without a thorough discovery phase. Conducting a discovery helps organize elements outside the scope of third-party migration tools, necessitating manual migration efforts.
How to handle the risks during SharePoint Online migration?

For each challenge, there is a solution. Let us discuss some precautions we need to follow.

  • Perform risk assessment by carefully analyzing the source and destination environments
  • Perform pre-migration checks for users groups, site architecture, features, metadata, unsupported features, access rights, etc.
  • Rely on a third-party SharePoint Migration tool like Kernel Migration for SharePoint
Why are we recommending the Kernel Migration for SharePoint tool?
  • Migrates SharePoint on-premises/SharePoint Online to SharePoint on-premises/SharePoint Online
  • Migrates all SharePoint Server objects, including site collections, views, versioning, lists, permissions, contents, list items, metadata, look and feel, etc.
  • Integrated pre-migration analysis feature for quick preparation
  • Supports migration of content from SharePoint Server environment to another
  • Performs SharePoint to SharePoint tenant migrations easily
  • Free trial version to understand the software working and migrating limited data (5 items per folder, 5 lists or libraries)
  • Allows migrations like File System to SharePoint/Google Drive/OneDrive for Business, Teams to Teams migration, Google Drive to Google Drive, Public Folders, OneDrive for Business to OneDrive for Business, and more migrations.

The above points are just the introductory features of the advanced and robust Kernel Migration for SharePoint tool.

Final words

Concluding our guide of SharePoint Online migration challenges, manual processes prove precarious. As discussed, precise, risk-free migrations are essential. Our blog provides strategic migration techniques, emphasizing the pivotal role of Kernel Migration for SharePoint.

This tool easily integrates into your migration strategy for a quality, effortless transition. So, trust the utility to counter the complexities and deliver optimal results.

Kernel Migration for SharePoint