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Summary: Organizations using Office 365 prioritize security but often need extra assistance. While native tools offer some security features, they have limitations. A hybrid approach, combining native tools with third-party solutions, provides flexibility and control. Consider factors like compatibility and data backup when choosing this approach. Kernel Export Office 365 to PST is recommended for robust data backup, offering various formats and automated backups. In conclusion, combining native and third-party tools ensures a secure and effective Office 365 deployment.

Security ranks as a paramount concern for organizations employing Office 365. While Microsoft offers robust native security features within Office 365, many organizations seek supplementary solutions to ensure thorough data security and compliance management.

The same holds true for hybrid deployments, which integrate on-premises Exchange with Office 365. Although Microsoft provides guidance for hybrid management, effectively managing such deployments can be challenging without the appropriate tools in place.

In this guide, we will explore Office 365’s native security features and delve into the considerations when adopting a hybrid approach to manage your Office 365 deployment. Additionally, we will offer valuable tips for selecting the appropriate tools to enhance the security and management of your Office 365 deployment, regardless of whether it’s hybrid or fully cloud-based.

Native Tools for Office 365 & Hybrid Management

Microsoft offers various native tools for managing Office 365 security and compliance, including the Security & Compliance Center, Azure Active Directory (AD), Microsoft Intune, and more.

  • The Security & Compliance Center is a central location for managing security and compliance in Office 365. It includes features such as data loss prevention (DLP), eDiscovery, retention policies, and auditing. The Security & Compliance Center can be accessed by admins from the Office 365 admin center.
  • Azure AD is Microsoft’s cloud-based directory service. It is used to manage user identities and access to resources, such as Office 365. Azure AD offers capabilities such as multi-factor authentication (MFA) and device management.
  • Microsoft Intune is a cloud-based Mobile Device Management (MDM) solution. You can use it to manage mobile devices accessing Office 365 resources. Microsoft Intune offers device configuration, app management, and security management. You can protect your Office 365 mailbox from ransomware attacks, virus & other threats.
Benefits of Using Native Tools for Office 365
  1. Reduced Complexity
    Utilizing native tools for Office 365 security and compliance eliminates the necessity of deploying and managing additional third-party solutions, thereby simplifying your environment and reducing complexity.
  2. Increased Visibility
    The Security & Compliance Center serves as a centralized hub for overseeing the security of your Office 365 deployment, facilitating the rapid identification and resolution of potential threats.
  3. Improved Performance
    Azure AD and Microsoft Intune are tailored to seamlessly integrate with Office 365, delivering superior performance compared to third-party alternatives.
  4. Better Integration
    Native Office 365 security and management tools provide seamless integration with Microsoft’s suite of products and services, simplifying the management of hybrid deployments that encompass both on-premises and cloud-based resources.
  5. Cost Savings
    Leveraging native tools eliminates the necessity to acquire and implement additional third-party solutions, resulting in cost savings for your organization.
  6. Better Flexibility
    The native tools offer increased flexibility than third-party solutions. For example, you can use Azure AD to manage user identities for both on-premises and cloud-based resources.
Are Native Tools Sufficient to Manage Office 365 Properly?

No security solution is flawless, and Office 365 is no different. While Microsoft provides several native tools for securing and managing Office 365 deployments, it’s important to acknowledge their limitations.

  1. Limited Control
    Native tools provide limited control. For example, you cannot use the Security & Compliance Center to block specific users from accessing Office 365 resources.
  2. Lack of Customization
    Office 365’s security features are crafted to cater to a wide array of customers, which can result in limited flexibility when it comes to customization to suit your organization’s specific requirements.
  3. Complexity
    The native tools for Office 365 management can be complex to deploy and manage. This can make it difficult to get the most out of them. In case you are struggling with Office 365 connectivity issues, look for technical support.
  4. Limited Support
    Microsoft provides limited support for the native Office 365 security and management tools. In case of issues, you might have to depend on community forums or opt for paid support options.
  5. Incompatibility

    The native Office 365 tools may not be compatible with all Office 365 versions; for instance, the Security & Compliance Center is exclusive to the Office 365 Enterprise E5 plan. However, despite these limitations, native tools remain the optimal choice for managing Office 365 security and compliance. Their advantages outweigh the drawbacks, and when utilized effectively, they can ensure the security and compliance of your Office 365 deployment.

    For a comprehensive Office 365 security solution, we suggest considering a hybrid approach, combining native tools with third-party solutions. This approach offers the advantages of third-party flexibility and control while retaining the simplicity and cost-effectiveness of native tools, providing the best of both worlds.

Considering a Hybrid Approach

When determining the optimal approach for managing your Office 365 deployment, a hybrid strategy is worth considering. This approach combines the advantages of both on-premises and cloud-based management tools. By adopting a hybrid approach, you can enhance the management of your Office 365 deployment while retaining data control. If you are contemplating this approach, keep the following considerations in mind:

  • You will need to deploy and manage both on-premises and cloud-based management tools.
  • It is important that your on-premises and cloud-based management tools are compatible with each other.
  • Ensure that you have a plan for how you will manage user access to both on-premises and cloud-based resources.
  • You should make sure your data is backed up and secured both on-premises and in the cloud.
  • Prepare a plan for how you will migrate data between on-premises and cloud-based storage.

Adopting a hybrid approach to Office 365 management allows for a more effective utilization of both on-premises and cloud-based management tools. This approach enhances your ability to manage your Office 365 deployment efficiently while retaining control over your data. Moreover, look out here in case you are seeking for free Office 365 Backup Methods.

Office 365 Backup: An Added Security Measure

Having observed the evolution of native tools for Office 365 Security & Management, it’s prudent to bolster your protection with Office 365 data backup. Absolutely, it’s a must. We are here to help you through with an easy tool to backup Office 365 data: Kernel Export Office 365 to PST.

This tool offers a number of features that make it an ideal solution for backing up Office 365 data. First, it allows users to perform an unlimited number of backups in a variety of formats, including PST, HTML, PDF, MSG, DOC, and DOCX. Additionally, the tool provides automated backup capabilities using an inbuilt CSV file. This allows users to schedule backups according to their needs and ensure that their data is always protected.

Furthermore, the tool includes smart filters that allow users to choose which data they would like to include in their backup. Finally, the tool preserves the folder hierarchy in a separate folder so that users can easily access their backed-up data. All these features make this Tool an essential tool for any user who needs to protect their Office 365 data.

Last Say

While native tools serve as a solid foundation for managing Office 365 security and hybrid deployments, they may fall short of comprehensive protection and management. It’s crucial to consider additional solutions that offer enhanced security and management capabilities. By adopting a holistic approach, incorporating both native and third-party tools, organizations can bolster the security and effectiveness of their Office 365 implementation.

Furthermore, we provide the top Office 365 backup tool to complement your existing setup. With our assistance, you can have peace of mind knowing your data is secure, and your systems run smoothly. Contact us today to explore how we can optimize your Office 365 experience.