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Employee monitoring is essential for companies, especially those with remote workers. This blog delves into the importance of monitoring techniques, defining employee monitoring, and highlighting various methods such as video surveillance, keycards, email and network monitoring, GPS tracking, and monitoring software like Employee Desktop Live Viewer. These tools enhance productivity, security, and risk detection while maintaining transparency and data security. Monitoring software, in particular, offers valuable insights into employee performance, working hours, and data security.
Monitoring and surveillance have been the talk of the town recently. It has now become a sheer need for companies to monitor employees computer who are working from home. In this blog, we shall discuss some important methods to track employee activities and why we need such monitoring techniques on a daily basis.
What is employee monitoring?
Employee tracking encompasses surveillance methods employed by employers to oversee employees’ activities during working hours. This includes monitoring various aspects such as screen usage, system time, network activity, assigned tasks, locations, and more.
The primary goal is to enhance productivity, efficiency, and avert unexpected situations. Such practices are essential, particularly when there are concerns about employees potentially sharing confidential business information.
Common types of monitoring
Let’s explore some of the important means of employee tracking techniques.
- Video surveillance
Video surveillance is typically conducted through closed-circuit television systems (CCTV), primarily employed for security purposes to deter theft and violence. While video surveillance can monitor employee locations and their presence at workstations, it is virtually impractical to track every single activity on their systems.
In some countries, VVTC cameras are used to keep track of the health and safety measures of the employees.
Each company employee is provided with a keycard. This keycard is equipped with a chip that records the physical whereabouts of the employee within the office premises. Access to specific areas within the premises is granted only when the employee’s keycard is authorized for that particular area.
Keycards serve as an effective tool for monitoring any suspicious incidents. They enable you to maintain consistent oversight of employee attendance and their physical whereabouts. However, it’s worth noting that this method doesn’t provide insights into whether employees are actively engaged in their work on their systems.
- Email and network monitoring
Email monitoring and network surveillance are more direct methods for overseeing employee activities. Many companies possess administrative privileges for work email accounts to monitor employee correspondence. It is explicitly forbidden to utilize work emails for personal purposes. Additionally, email monitoring enables the implementation of filters to screen emails before they reach the employee’s inbox. This approach aids in conserving bandwidth and mitigating security risks. It is imperative for companies to routinely review filtered emails to ensure that important communications are not mistakenly classified as spam.
Network monitoring entails the analysis of both inbound and outbound traffic within the office network. These specialized programs play a crucial role in identifying potentially harmful activity, infected computers, or any abnormal network behavior.
- GPS Tracking
GPS tracking stands out as a premier method for overseeing the activities of fieldwork employees. Companies can deploy tracking devices on company-provided vehicles or mobile devices, enabling meticulous record-keeping of field activities, productivity, and time management. Additionally, this technology serves as a vital tool in ensuring the safety of employees working under challenging or unfavorable conditions.
- Monitoring Software
In contemporary times, the most convenient and apt approach to monitor employee desktop activities is through the installation of specialized monitoring software. A notable example of such reliable software is the Employee Monitoring tool known as Employee Desktop Live Viewer. This robust application not only captures activities within the office premises but also extends its monitoring capabilities to remote work settings. The recorded data can be accessed in real-time or at a later point as needed.
It helps in boosting productivity by, ensuring security and helps in early risk detection. This tool makes work easier and spurts the growth of the company by all means.
The software practice reduces waste time to monitor employees PC activity without their knowledge such that it doesn’t bother their work. This practice promotes transparency and offers enhanced insights into each employee’s performance. The software enables efficient tracking of working hours, idle periods, and more. Additionally, it plays a pivotal role in bolstering data security, effectively preventing malicious activities.