Easy Way to Manage SharePoint User Profiles in Admin Center

Steps to manage SharePoint user profiles in admin center

In Microsoft 365, there are certain SharePoint user profile settings that can be customized or set as per the administrator’s choice. To handle the various attributes associated with a SharePoint user profile, you must navigate to the Manage User Profile setting in the admin center. To manage SharePoint user profiles, execute the following steps in the given order.

Note: – Only SharePoint Administrator or Global Admin can perform these steps.

In the left navigation pane, click Show all button, then under Admin centers section, select SharePoint.

On the left panel, select More features and click Open under User profiles option.

Now, under the People section, click Manage User Profiles.

Enter the name and search for the profile. Then click the respected profile and view various options for the profile. Choose any option as per your need.

How to add more properties to a user profile

By default, you will be provided with several user properties in which you can define user information. However, in case you want to add a custom property according to your use case, you can do so with Manage User Properties option. The user properties are the fields you fill when creating a new user profile such as name, account, first name, etc. To add, view, manage, or delete it, follow the steps given below:

In the user profile page, select Manage User Properties. select Manage User Properties

Click New Property to add a new custom field. Click New Property to add a new custom field

Now, provide the entries to this new property. provide the entries to this new property

Name – any name
Display Name – which you want to be displayed to the users
Type – select data type from the list
Default User Profile Subtype – Make sure it is selected
Description – Provide desired information about this property, which would be visible to the users
Policy Settings – Choose the desired policy and privacy settings for this property
Display Settings – Add desired settings letting this property display as per your choice to the users
After providing all the details, just click on OK and the new user profile property is created now.

Note: To edit or delete any property, click on any property and select the required option.

How to migrate SharePoint sites and user profiles?

SharePoint is a leading document management and sharing platform due to its advanced features and strong security. It makes it easy for enterprises to create and manage user profiles, along with easy control over the way site content is accessed.

However, processes like migrating SharePoint 2010 to 2019 can be complicated, for which, we recommend a checklist for SharePoint migration and an automated tool like Kernel Migration for SharePoint. It is equipped with robust algorithms to migrate SharePoint sites with no size limitations. The SharePoint migrator tool can easily transfer your SharePoint Lists, Documents, Sites, etc. and migrate SharePoint permissions to another tenant.

Conclusion

You can manage SharePoint user profiles in admin center using the step-by-step process provided in the blog. Just make sure to be a SharePoint administrator to execute these steps. However, if you need to migrate SharePoint data, use the recommended tool. It can easily migrate SharePoint on-premises to SharePoint Online. The tool maintains complete data integrity while preserving original file/folder hierarchy during migration..

Frequently asked questions

Q . How to create a SharePoint user profile?

A . To add a user profile in SharePoint, follow the steps given below:
1. In SharePoint admin center, go to Manage User Profiles.
2. Search for the intended user, if not found, see if it exists in Microsoft Entra ID (formerly Azure AD).
3. After the synchronization, edit and complete the profile details.

Q . How to manage properties of user profiles in SharePoint?

A . To manage the properties, go to SharePoint admin center and follow the steps below:
1. Click More features and go to User Profiles.
2. Select Open and click Manage User Profiles.
Here, you can either edit the existing properties of the profiles or create a new custom property. In the end, save the changes.