A SharePoint server administrator would want to control the access to data by site visitors, users and owners for the sake of good communication and data safety. Based on the priorities and need of the hour, he can assign roles or permissions like Full control, Read, Design, Edit, Contribute, etc. These permissions work as their name suggests. So, let us understand the concept first and then head on to the method to customize permissions.
By default, in SharePoint,
This permission inheritance breaks automatically when any individual item like a document is shared. Although if you break the inheritance and change the permissions, then the shared item would not have those permissions from the parent item. In the coming sections, we will understand how to break the permission heritance, assign unique permissions and edit the permissions.
If you want to assign customized or unique permissions to either list, library or survey, first you need to break the permission inheritance. To do this, perform the following steps.
As you have broken the permission inheritance in the previous section, you can now grant the unique permissions to the users. Let us understand the steps.
To edit the permission levels, inheritance must be broken and that we had learned already. So, perform this procedure in sequence to edit permission levels.
It is also an easy task with SharePoint to remove the assigned user permissions. Just select the user and then click Remove User Permissions option under the PERMISSIONS tab.
To remove the custom permissions set by you and restore the inheritance again, just click the Delete unique permissions option under the PERMISSIONS tab.
Finally, a dialogue box will pop up asking you for the confirmation. Click OK to confirm, and the broken inheritance is restored again.
Hence, these were the main tasks to handle the permissions in SharePoint. Being a smart and secure way of storing large data online, SharePoint attracts a lot of users. Sometimes, users have to migrate from an old version of SharePoint to a new version of SharePoint Online. For such users, we have the expert SharePoint Migration tool that offers various migration options to move to SharePoint.
Kernel Migrator for SharePoint is a tool that offers smooth migration from one SharePoint version to another, from the File system to SharePoint, OneDrive or Google Drive and from Exchange/Office 365 public folders to SharePoint. Users can even migrate SharePoint permissions using this tool. The easy user-interface helps for a hassle-free migration of data with complete data integrity. It also migrates versioning of the SharePoint Server. You can get complete details about this software and also download its free demo version for a trial. Buy the tool online if you think it is worth it.
SharePoint Server offers many amenities. Out of which, one we have discussed the feature for assigning unique permissions to items. Besides that, a reliable SharePoint migrator tool is also introduced for the users’ migration needs.