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If you’re worried about whether your employees are giving their 100% or not during their work hours, then the best way to find out is by tracking employees’ activity. But, is it really beneficial to track user’s activity in an organization?
We believe tracking your employee’s activities allows you to check what your employees are up to, so that they can focus on their work continuously, and it could be done easily with an employee desktop viewer. Installing an employee desktop viewer on the user’s system not only compels employees to focus on their work but also improves the organization’s overall productivity.
But, how could you track Microsoft 365 users’ activity? What if your employees are accessing their Microsoft 365 account outside the office premises?
Well, you don’t have to worry about that as well because Microsoft provides activity reports feature that allows you to see how your employees are using Microsoft 365 services. You can examine which users are using the service the most, or who don’t need an Microsoft 365 license at all.
You can generate audit reports for up to 180 days, though reports are not created immediately (it takes 48 hours to generate last activity reports). So, how can you access audit reports in Microsoft 365? Let’s see.
It’s easy for a Microsoft 365 administrator to check the report dashboard by following the below steps:
Make sure you have administrative rights to access this option. Microsoft 365 reports are only accessible to Global Admins, SharePoint Admins, Exchange Admins, or Reports readers.
In the Microsoft 365 admin center, you can access activity reports for multiple items, such as Email, Mailbox usage, Active users, Office activations, and many more. Here we will discuss how you can track user email activity in the Microsoft 365 admin center.
With email activity reports, you can analyze the email activity of your employees. Here’s how you can reach the Email Activity report:
To know more about the earlier email activities of your employees, you can check the Activity and User charts.
There are some things that you should know Email Activity reports before accessing them.
Likewise, you can view activity reports for Mailbox usage, SharePoint site usage, Email apps usage, Microsoft 365 groups, etc.
However, if you’re interested in viewing the licensing information, then you’ll need access to the Billing section. If you’re a global administrator, you can follow the steps below to preview license information-
Having information regarding user’s activity in Microsoft 365 allows you to manage your Microsoft 365 in a better way. You can quickly analyze which users are using the most storage space, who is sending, receiving, or reading emails, or how many users are active or inactive. In this article, we talked about how you can track the email activities of your Microsoft 365 users.