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If you have ever wondered how to ensure your employees are giving their best during work hours, tracking their activity might be the answer. But is it really beneficial for an organization?
Tracking employee activity not only helps employees stay focused but also boosts overall productivity. With Microsoft 365, you can monitor user activity, even if your employees are working remotely. Microsoft provides an Office 365 user activity report feature that allows you to see how your employees use Microsoft 365 services, identify top users, and optimize licensing.
Generating audit reports for up to 180 days is possible, though they may take 48 hours to appear. Curious about accessing these audit reports in Microsoft 365? Let us find out together.
With the Microsoft 365 Admin Center, you can easily generate reports. With just a few clicks, Administrators can get detailed insights into their Microsoft 365 service adoption. Let’s look at how a report is generated and what information you’ll find.
Make sure you have administrative rights to access this option. Microsoft 365 user activity reports are only accessible to Global Admins, SharePoint Admins, Exchange Admins, or Reports readers.
In the Microsoft 365 admin center, you can access Office 365 user activity log reports for multiple items, such as Email, Mailbox usage, Active users, Office activations, and many more. Here we will discuss how you can track user email activity in the Microsoft 365 admin center.
Monitoring employee email activity is essential for businesses looking to maximize productivity and security. You can now access and view your organization’s Email Activity report for Office 365 management easily with the steps outlined below.
To know more about the earlier email activities of your employees, you can check the Activity and User charts.
There are some things that you should know about Email Activity reports before accessing them.
Likewise, you can view Office 365 user activity report for Mailbox usage, SharePoint site usage, Email apps usage, Microsoft 365 groups, etc.
However, if you’re interested in viewing the licensing information, then you’ll need access to the Billing section. If you’re a global administrator, you can follow the steps below to preview license information-
Implementing user activity tracking within Office 365 is a valuable strategy for organizations seeking to enhance productivity and maintain accountability among their employees. This guide has outlined the process of tracking user activity, generating reports, and exporting data.
Furthermore, it is prudent to prioritize data backup to safeguard against unforeseen incidents. To this end, the Kernel Office 365 Backup & Restore tool stands as a dependable solution for protection of your critical data.
Microsoft collects user data to personalize user experiences, enhance security, & improve their software, services, & devices. However, users can choose which data to share with Microsoft, & privacy settings can easily be changed via the Windows 10 device settings. As long as users are aware of what data Microsoft is collecting & are comfortable with the privacy settings on their device, they can enjoy a personalized & safe user experience.
By navigating to the Active users tab in the Office 365 report, you can view a comprehensive report detailing user activity over the past 7, 30, 90 or 180 days. This report allows you to identify trends & patterns in user behavior, & make data-driven decisions to optimize your team’s performance.
You can choose from the following reports based on your subscription level.
Here is the list of people who can access Office 365 reports.