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Microsoft 365 has garnered a substantial number of users throughout the world. Now, the majority of businesses manage their email communication through Microsoft 365 accounts. It gives you the flexibility to increase the number of accounts as soon as new employees join the organization. In such scenarios, it becomes tough for the Administrator to maintain the integrity of data. Here, we are going to discuss the best practices that you can apply to manage the mailbox data.
Here, we discuss the best practices to manage & backup Office 365 mailboxes.
Exchange mailbox management involves everything related to successful administration and maintenance of mailboxes without any issues. Considering the vastness of the topic, here we are discussing the basics only.
Sometimes administrators need to make changes and set additional properties for user mailboxes. This can be done using the PowerShell or Admin Center. But, you should either be Global Admin, or you must have permissions to perform this procedure or procedures. You can check out the Mailbox Permissions to know about the authorities.
Now, let’s move to how to basics of user mailbox management.
To change the mailbox properties, you need to go to the Exchange Admin Center, and then follow the below steps:
Below is a short description of every property that you can modify for the user mailbox.
If you want to manage user mailboxes via Exchange Online PowerShell, then you can do that easily with the help of Get-Mailbox and Set-Mailbox cmdlets. The most significant advantage of using Exchange PowerShell is that you can modify the properties of multiple mailboxes at once.
If you want to change settings for multiple user mailboxes, then using the Exchange Admin Center, you can carry it out quickly. The following properties that can be modified for bulk users in EAC are as follows:
Contact Information, Organization, Custom Attributes, Mailbox Quota, Email Connectivity, Archive, Retention Policy, Sharing Policy, Move Mailboxes to another database, and Delegate permissions.
Now, follow the below steps to bulk edit user mailboxes:
That’s how you can edit the settings of multiple user mailboxes.
Now, to verify that the changes are applied to the mailboxes, do the following things:
Similarly, you can verify the modified settings of other Office 365 mailboxes.
Well, managing Office 365 mailboxes using EAC or Exchange Online PowerShell is a bit complicated, as you have to verify every time whether the changes are applied or not. Similarly, backing up Office 365 mailboxes is more complicated than managing them, as the manual methods to backup Office 365 mailboxes are too difficult to understand. So, we recommend you use Kernel Export Office 365 to PST utility to ease the process of Office 365 mailboxes backup.
Efficiently managing Office 365 mailboxes crucial, as things keep changing in organizations. So, modification in your Office 365 mailboxes is required sometimes. We have tried to explain how you can modify your Office 365 mailbox properties from EAC or Exchange Online PowerShell. Also, we have talked about Office 365 Backup tool that is a simple solution to back up Office 365 mailboxes.