When the data present in Microsoft 365 mailbox increases in size substantially, the user is bound to secure a backup of the account’s data. The Administrator can also take the backup of associated accounts. As there are multiple apps in Microsoft 365 subscription, Microsoft Teams also has a feature called Microsoft 365 Groups which saves some crucial data, and the user must take a backup of it. But it is not easy to retrieve the Group’s data directly, and the user also requires retrieving the information related to the Group own and the members.
For instance, if you’re performing tenant to tenant Microsoft 365 migration, then to provide reports on current Group memberships and update the target groups, you’ll have to export Group membership information. The Group members information is often presented in a CSV file. So, the main concern of organizations is how to export Microsoft 365 Group members to CSV file.
In this article, we will discuss the most effective methods methods to export Microsoft 365 Group data to a CSV file.
Download Kernel Office 365 Backup & Restore tool to export Office 365 distribution group member to CSV.
Microsoft Distribution groups are ideally used for sending emails or meeting request to list of people without adding their email address individually every time. Distribution Groups are also known as Distribution List, which is ideal to use while broadcasting information to a group of employees like employees in the sales department or all employees at your company.
There are two effective manual methods that can be used to export Microsoft 365 Group members to CSV. The first method involves using the Exchange PowerShell Script and cmdlet, and the second method involves using the Exchange Admin Center. So, let’s have a clear look at all these methods.
Using PowerShell script is one of the best ways to export Microsoft 365 group members to CSV file. The Exchange Online PowerShell can be used to collect Microsoft 365 Group information, and after accessing the list of groups in your tenant, you can retrieve group member information easily. Here is the script that can be used to export group members information to CSV.
Get-UnifiedGroup -ResultSize Unlimited
Get-UnifiedGroupLinks – Identity’<group-name>’ – LinkType Members – ResultSize Unlimited
Groups = Get-UnifiedGroup -ResultSize Unlimited $Groups | ForEach-Object { $group = $_Get-UnifiedGroupLinks -Identity $group.Name -LinkType Members -ResultSize Unlimited | ForEach-Object { New-Object -TypeName PSObject -Property @{ Group = $group.DisplayName Member = $_.Name EmailAddress = $_.PrimarySMTPAddress RecipientType= $_.RecipientType }}}
$Groups = Get-UnifiedGroup -ResultSize Unlimited $Groups | ForEach-Object { $group = $_ Get-UnifiedGroupLinks -Identity $group.Name -LinkType Members -ResultSize Unlimited | ForEach-Object { New-Object -TypeName PSObject -Property @{ Group = $group.DisplayName Member = $_.Name EmailAddress = $_.PrimarySMTPAddress RecipientType= $_.RecipientType }}} | Export-CSV "C:\\Office365GroupMembers.csv" -NoTypeInformation -Encoding UTF8
Using this script, the list of Microsoft 365 Group members will be exported to CSV file. But, this approach require good knowledge of Exchange PowerShell Scripts, so a normal user cannot perform this method easily.
Using the Exchange Admin Center, you can export Microsoft 365 Groups to CSV. Now, follow the below steps to export O365 Groups to CSV.
Hence, you can easily export Microsoft 365 Groups to CSV.
These two methods are a great way to export Office Group data to CSV file. However, if you want to export Microsoft 365 user mailboxes, archive mailboxes, and public folders along with Microsoft 365 Group data, then you can use Kernel Office 365 backup & restore tool.
Kernel Office 365 Backup & Restore allows users to back up their Microsoft 365 mailboxes to PST format as well as to restore mailboxes from PST to Microsoft 365. It helps to backup and restore shared mailboxes as well as Microsoft 365 Groups too. It is an amazing tool that offers selective backup of Microsoft 365 mailboxes based on date, mailbox type, item type, etc. Some of the extensive features of Kernel Office 365 Backup & Restore are:
The article mentioned the apparent method to export Microsoft 365 Distribution Group Members to CSV and how Kernel Office 365 Backup & Restore software reduces the complexity. The software accesses the data present in the Groups, and you can save the backup in a PST file. There is no limitation in the backup procedure, and later you can restore the PST file to Microsoft 365 account.
Manual approach is so lengthy and looks typical which will be not easy for all. But the tool Kernel Office 365 backup is so effective and easy to use.