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Office 365 Groups and Distribution Lists offer comparable functionalities, yet Microsoft 365 Groups provide a broader range of features. Dive into this blog for deeper insights. In the realm of on-premises Exchange Server, there exist distinct group types, including:
Similarly, within Microsoft 365, there are distribution lists, as well as Microsoft Groups (formerly Office 365 Groups). To distinguish between these two, it’s important to note that Microsoft 365 Groups include shared mailboxes and calendars, allowing emails to be distributed to list members and stored in a separate mailbox. Additionally, users can utilize the calendar feature for scheduling meetings and events.
Microsoft 365 Groups is a cross-application service that is an object in Azure Active Directory. This is a list of members connected for work with common facilities, including a SharePoint team site, Planner, and OneNote notebook.
Microsoft 365 Groups can be created either by administrators or end-users manually. Administrators have the option to create Groups in the Exchange Admin Center, Office 365 Admin Center, or through PowerShell.
End-users can create Groups in various versions of Outlook by following these steps:
Applications such as SharePoint Online, Teams, Planner, and Yammer can also create Microsoft 365 Groups.
Distribution lists are called by different names – Outlook Distribution Lists, Distribution Groups, and Contact Groups. This is used to send a group email without manually entering their email address. Great for big firms and organizations in managing communications.
To create an Outlook Distribution list, follow the steps given below-
The difference between Microsoft 365 Groups and Distribution Lists can be understood based on the following parameters-
Office 365 Groups and Distribution Lists serve as means to send emails to groups of people. However, Office 365 Groups offer enhanced collaboration features compared to distribution lists. To transition to Microsoft 365 Groups, users can efficiently migrate the Distribution List by creating new Groups for each distribution list and adding associated email addresses. When moving data, including Distribution Lists, from on-premises Exchange Server to Office 365, it’s advisable to back up the data using a reliable tool like Kernel Office 365 Backup & Restore.
We trust that you’ve found this blog both informative and helpful in understanding the utility of Distribution Lists and Office 365 Groups for Office 365 users. Furthermore, the migration of Distribution Lists to Office 365 Groups can enhance your collaboration capabilities. Stay connected with our blog for more insightful content and updates about our products and services.