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Summary: This article provides simple steps for adding additional email accounts to Outlook. It covers basic setup, troubleshooting password issues, and advanced methods. It also offers guidance on switching between Outlook profiles. Additionally, it suggests using Kernel for Outlook PST Repair for profile and data recovery.

Outlook stands as a highly favored and comprehensive email client, boasting over 400 million active users across the globe. It is available in various iterations, encompassing desktop and web-based versions like the Outlook Web app. Additionally, Outlook excels as an email aggregator, enabling users to seamlessly integrate up to 20 diverse email accounts, ranging from Microsoft 365 and Yahoo to Gmail, iCloud, and Exchange accounts.

Are you curious about the process of adding an additional account in Outlook when you already have one set up? It’s a common requirement, and at times, you might encounter some Outlook issues while attempting to add a new email account. To simplify and clarify this procedure, we’ve outlined various methods for adding another email account to Outlook.

Here are the steps you can take to add both your initial email account and any extra email accounts to Outlook.

  1. Open Outlook and select File.
  2. Click on the Add Account to add an email account.Add Account
  3. Enter an email address and click on on Connect
  4. Enter your password and if prompted, re-enter it again.
  5. Now, select OK and click on Finish to start using another email account in Outlook.
What if Outlook won’t Accept my Password?

If Outlook is refusing to accept your email account’s password, it could be due to the use of an account with enhanced security measures. Email services such as Gmail, Yahoo,, iCloud, and AOL employ two-factor authentication to ensure the user’s identity is properly verified.

Depending on your service provider, you may need to generate an application-specific password in order to integrate your email account with Outlook. It’s important to note that this password is distinct from your standard email account login credentials. If you come across prompts such as “Please use your application password to sign in” or receive notifications about 2-factor authentication being enabled for your account, this indicates the necessity of an application password.

For each email provider, there are different procedures to obtain an application password. You can create app password for Gmail, iCloud, Yahoo, etc. For example, here we show the steps to obtain an application password in

Please follow the steps provided below in order to create an application password for

  • Visit, click on your initials in the upper right, and select View Account.
  • Select Update under the Security tab.
  • Select Explore under More security options.
  • Scroll down to the application password section and select Create a new app password option
  • On the next Window, you will see your app password. Note this password, as you will need it when you add your email account to Outlook.
  • Now follow the instructions shown at the beginning of this article to add your account, but when asked for a password, enter your app password, which you noted in the previous step.
Use Advanced Methods to Add Email Account

If you encounter difficulties while trying to add your email account, you have the option to select one of the advanced methods discussed below.
To include an IMAP or POP email account in Outlook, utilize the advanced setup feature.
Employ Outlook’s advanced configuration option when you need to input specific values for incoming and outgoing server names, SSL settings, or port numbers. Follow these guidelines to integrate an IMAP or POP account into Outlook:

  • Open Outlook, then select File > Add Account.
  • Enter your email address and select Advanced options.
  • Now check the box – Let me set up the account manually and then click on on Connect
  • Select your account type. Most of the time, you will select IMAP while using this option.
  • Now, in the Account Settings screen, enter your incoming and outgoing server settings, and select > next
  • Enter your password and select Connect.

Add a third-party MAPI account to Outlook using the advanced setup
Download and set up the MAPI email provider application as advised by the provider company (if using a third-party MAPI provider).

  • Open Outlook, then select File > Add Account.
  • Enter your email address and select Advanced options.
  • Now check the box – Let me set up the account manually and click on Connect.
  • Now, select Other in the advanced setup screen.
  • Select the type of server from the list to connect.

Note: The other option will only appear if you have properly installed or set up the MAPI provider.

  • Click on Connect.
  • Launch the third-party MAPI provider application installed on your device.
  • Now, follow the MAPI provider’s instructions to finalize the account setup.
How to Switch Between Outlook Profiles

You can switch easily between different Outlook profiles. Just follow the below instructions to switch between Outlook profiles:

  • Open Outlook and click on File.
  • Click on Account Settings and select Change Profile from the drop-down.Click on Account Settings
  • Now, reopen Outlook and choose desired Profile name from the drop-down list.Profile name


I trust you’ll discover this post to be of assistance! The techniques outlined in the blog can be employed to seamlessly incorporate an additional email account into Outlook. These approaches are user-friendly and facilitate the swift integration of Gmail, Yahoo, iCloud,, and other accounts with Outlook.

Occasionally, Outlook profiles may become corrupted, or essential data and files could be inadvertently deleted or misplaced. Rest assured, when facing such circumstances, you have the option to employ an automated solution called Kernel for Outlook PST Repair tool. It’s an authentic PST repair tool that repairs damaged profiles in Outlook This tool enables the recovery of a user’s mailbox in its entirety, preserving the complete folder structure, which includes deleted items, inbox, contacts, journals, outbox, and more. To assess its compatibility and functionality, we recommend downloading the free trial version.

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