Steps to Set up Webmail in Microsoft Outlook

Read time: 3 minutes

Outlook, a widely utilized email client worldwide, stands out for its impressive array of features and robust security measures, rendering it an ideal choice for businesses, professionals, and individual users alike. Among Outlook’s many appealing attributes is its capability to seamlessly manage email accounts from various providers, all while offering the option to send a secure emails. This functionality simplifies the process of composing, sending, and receiving emails, eliminating the need to navigate to specific email platforms, log in, and then access messages. With Outlook, you can promptly view, create, and dispatch emails, and even effortlessly recover junk mail. However, accessing webmail in Outlook requires following a few straightforward steps.

In this blog post, we will explore several manual procedures for establishing a webmail account within Outlook. Once the webmail is successfully integrated with Outlook, you’ll have seamless access to your emails directly from the Outlook platform.

How to set up webmail in Outlook

1. Open Outlook and select the File menu.
2. From the left pane, select Info and then select Add Account.
3. From the Add Account dialogue box, select the radio button, Manual setup, or additional server type.’ Click Next.
4. Now select the box, POP or IMAP, and then click Next.
5. Provide the details as asked in the Account Settings option.
   • Enter your Name and Email Address.
   • Select IMAP as the account type.
   • Enter incoming and outgoing server details.
   • Under Log in details, enter the email address and password of the webmail you wish to configure.
   • Select More Settings.
6. Select the tab Outgoing Server and then check the dialogue box, My outgoing server requires authentication.
7. Select the Advanced tab
   • For Incoming Server (IMAP), enter 993 and select SSL.
   • For Outgoing Server (SMTP), enter 465 and select SSL.
   • Click OK.
8. You will be asked, ‘Do you want to continue using this server.’ Click on Yes.
9. Select Test Account Settings to verify the steps.
10. Under the Test Account Settings option, there will be a tick bar on both ‘Log onto incoming mail server POP3’ and ‘Send test email message.’ This implies that the process is completed.
11. Click Finish.

When configuring webmail in Outlook, a common query arises: whether to opt for IMAP or POP3. Both protocols facilitate email access in Outlook, albeit with distinct approaches. IMAP grants access to emails on both the server and Outlook, ensuring synchronization. Conversely, POP3 allows viewing of downloaded messages exclusively on the local device, without storing them on the server. Once downloaded via POP3, webmail access is restricted. It’s worth noting that using POP3 entails a higher risk of inadvertently deleting or corrupting crucial emails, particularly when saved as PST files locally. To mitigate this, a professional recovery tool is available to effortlessly retrieve all mailbox items in such scenarios. One such tool is Kernel for Outlook PST Repair. This application efficiently retrieves and reinstates various items, encompassing deleted content, outbox messages, notes, journals, contacts, and more. Should you ever encounter a situation where crucial emails are misplaced, rely on Kernel for Outlook PST Repair to come to your aid.

Summary

Configuring webmail in Outlook streamlines email management, eliminating the need to access separate email servers for composing, sending, or receiving messages. This setup provides a unified platform for simultaneous access to all emails. However, it’s important to be aware of potential issues like email inaccessibility and PST file corruption. Fortunately, Outlook offers a valuable tool to effortlessly recover permanently deleted emails or retrieve inaccessible items from the mailbox.