Best Ways to Remove Email Attachments from Outlook 2019

Read time: 8 minutes

Numerous Outlook users frequently encounter emails containing one or multiple sizable attachments, causing an increase in the overall size of their email messages. As these substantial emails and attachments accumulate over time, they can significantly impede the performance and processing speed of Outlook. Consequently, how should we address this challenge? It is evident that these attachments hold paramount significance, and preserving their associated data is imperative. In this regard, let us delve into the specifics within the context of Outlook 2019.

There are straightforward methods available for detaching attachments from Outlook email messages. These techniques allow you to remove email attachments in Outlook without erasing the entire message. Additionally, you can conveniently consolidate and store all your attachments in one location using these approaches, ensuring you have a backup of your important files.

We will assist you in extracting and successfully deleting attachments from your emails.

& remove duplicate items in Microsoft Outlook via manual methods and other advanced tools.

Saving All the Attachments in Outlook 2019

Prior to deleting email attachments in Outlook 2019, it is crucial to ensure you have preserved copies of all your attachments by saving them on your PC, OneDrive, or another preferred storage destination. Here’s a guide on how to safeguard your attachments.

1. Open Outlook 2019 and select the email message with attachments.
2. After opening the mail, you will get a preview of your mail with attachment in the left side preview pane.
3. Click on the drop-down arrow appearing on the side of your attachments.
4. Now, tap on the option “Save All Attachments.”
5. In the upcoming window, select all your attachments and hit OK.
6. You now need to select a file directory to save your attachments. After choosing your destination, tap on Save.

The Outlook 2019 email attachments will be saved at the specified location.

To successfully delete attachments in Outlook 2019 without removing your mails, you need to follow the steps below.

1. Open Outlook and select the email message with attachments.
2. After opening the mail, you will get a preview of your mail with attachment on the left side preview pane.
3. Click on the drop-down arrow appearing on the side of your attachments.
4. Now, tap on the option “Remove Attachment.”
5. In the Microsoft Outlook dialog box, click on the option Remove Attachment.
6. Now, your email attachments have been deleted and your email messages will be still intact.

Sometimes, employing manual techniques can prove challenging, prompting the search for a more straightforward approach to extract email attachments from Outlook 2019. An effortless alternative lies in the utilization of advanced tools such as Kernel Attachment Outlook Extractor.

The Kernel Outlook Attachment Extractor enables you to effortlessly extract and retrieve email attachments from Outlook profiles, all while preserving your data integrity. Moreover, it possesses the capability to consolidate all attachments into a convenient ZIP folder for your convenience. It can even extract large-sized attachments & open blocked attachments in Outlook. You have the option to select either all folders or specific folders from your Outlook profile for extracting and downloading attachments. This tool provides you with the flexibility to make your selection before proceeding to extract any vital attachments.

The Outlook profile feature offers advanced auto-pick functionality, intelligent filtering choices, and the ability to schedule attachment extraction. It seamlessly integrates with a wide range of Outlook versions, including MS Outlook Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, Outlook 2002, Outlook 2000, Outlook 98, and Outlook 97 (32-bit), among others.

With the Kernel Outlook Attachment Extractor, you have the ability to effortlessly extract and preserve email attachments from your Outlook profiles while maintaining data integrity. This powerful tool can amalgamate all your Outlook attachments into a consolidated ZIP folder and efficiently handle even sizable attachments. Whether you need to download attachments from all your Outlook profile folders simultaneously or selectively from specific ones, this application offers you the flexibility to make those choices. Furthermore, you can preview and select the attachments you wish to extract before the extraction process takes place, ensuring a tailored approach to managing your Outlook attachments.

This comprehensive tool boasts compatibility with all versions of Outlook, including MS Outlook Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, Outlook 2002, Outlook 2000, Outlook 98, and Outlook 97 (32-bit). Additionally, it offers advanced functionalities such as intelligent filtering options, an auto-select Outlook profile feature, and the ability to schedule attachment extraction tasks.

Using the Kernel Outlook Attachment Extractor Tool is easy with the following steps.

1. To manage Outlook Attachments, you will have to create an Attachment Processing rule. Click the option New Rule and begin creating the Attachment Processing Rule.
2. Next, give a name for the Attachment Processing rule and check mark the Enable Automatic Processing box.
3. You need to choose all the folders from which you want to process your emails and attachments. Tap on Next.
4. Tap on the Browse button AND choose a location for saving all the processed attachments. Hit OK.
5. You can even choose the Create sub folder option and make a sub-folder hierarchy at your desired location. Next, you need to make these subfolders according to parameters like Recipient Email, Sender Mail, Message Subject, etc. After choosing the parameter, tap on the arrow button.
6. In the next window, you will get two options:
   • Do not compress attachment(s)
   • Compress attachments(s)

   To employ the attachment auto-archiving tool, choose the “Compress attachment(s)” option and input specific values as needed. If you prefer not to archive the attachments, select the “Do not compress attachment(s)” option. Then, proceed by tapping on “Next.”

7. In the upcoming window, you have the option to modify the names of the attached files.
8. You can also filter your attachments as per the sender, recipient, file types, etc. Click on Next & proceed forward.
9. Next, you can modify different types of actions on your attachments. These actions comprise marking the attachment as Read/unread, setting flag colour on the attachment, etc. Click on Next.

Furthermore, you can decide when the software will process the attachments. Once you’ve picked the desired start date and time, simply tick the box that says “Apply this Rule to All Messages.” The system will then carry out the settings automatically.

10. At last, click on Finish.

Closing Notes

Explore our blog for a comprehensive guide on how to seamlessly remove email attachments in Outlook 2019 while preserving your email messages intact. We urge you to diligently follow our step-by-step instructions. For a hassle-free experience in extracting and deleting attachments within Outlook 2019, we highly recommend utilizing the Kernel Outlook Attachment Extractor. This software effortlessly extracts and securely stores Outlook email attachments from your profiles, ensuring zero data loss. Feel free to download and try it out with our complimentary trial version.